Personio Pricing, Features, Reviews & Comparison of Alternatives


All-in-one HRM, Payroll & ATS solution made in Germany

4.45/5 (98 reviews)

Personio overview

What is Personio?

Personio is a secure, web-based HR solution for SMB’s to manage employee data, vacation and leave, salary, automated payroll, performance, recruitment, and more. By combining features such as job posting, applicant sourcing and tracking, onboarding, time tracking, email integration and document storage, Personio aims to aid businesses with their recruitment processes and employee tracking.

Designed to assist with applicant sourcing, Personio allows users to post job advertisements to over 350 job boards using the multi-posting interface, with applicant information automatically transferred to the applicant tracking system (ATS) when an application is submitted. Within the ATS users can input and share applicant feedback between team members and hiring managers, send emails to applicants using built-in templates, and store documents and notes regarding interviews. Successful applicants can be accepted and onboarded using Personio’s customizable to-do lists, assignment of responsibilities, deadline definitions, and progress bars.

Utilizing Personio’s employee management tools, users can collect and manage employee data, automate recurring payroll tasks, export salary data, calculate bonuses, approve time off requests, track attendance and hours worked and provide downloadable payslips. The payroll can be automated within Personio. Employers can also use Personio to track performance based on individual KPI’s and schedule and document weekly, monthly, quarterly, yearly or self-defined feedback meetings.


Starting from
Pricing options
Value for money
View Pricing Plans


Business size



United States, Europe, Germany

Supported languages

English, French, German, Spanish
Personio screenshot: Create employee profiles with personal details, tax information, skills and moreWhat is Personio?Personio screenshot: Keep track of applications and their status'Personio screenshot: Track progress, leave feedback notes and more within applicant profiles Personio screenshot: Let employees apply for leave and keep track of all absencesPersonio screenshot: Define and schedule custom employee onboarding workflowsPersonio screenshot: Consolidate all payroll data automatically and transfer to your payroll accountantPersonio screenshot: Track attendance and trigger custom approval processesPersonio screenshot: Upload and store HR documents and contracts securely and set custom access rightsPersonio screenshot: Schedule and document performance reviews and feedbackPersonio screenshot: Define and track goals and calculate variable bonusPersonio screenshot: Send emails to applicants using templatesPersonio screenshot: Access all staff details within the employee directoryPersonio screenshot: View and update salary detailsPersonio screenshot: Use the calendar tool to make time off requestsPersonio screenshot: Upload, edit and share documents within the document manager

Personio reviews

Value for money
Ease of use
Customer support
Janosch Felde

Excellent, powerful product, great customer service and support

Used daily for less than 6 months
Reviewed 2018-11-16
Review Source: Capterra

If I had to name a benchmark for what the smoothest, most flexible and flawless software implementation process I ever have been part of was, it would be this. From the product itself (simple, clean, powerful) to the implementation management (competent, friendly, flexible, knowledgable) to the support and service (fast, helpful, invested) and finally the passive resources (helcenter, tutorials, technical documentation, customer information, release notes) this just rocks. I am very happy with it and can only recommend Personio further.

The functionalities are powerful and well implemented. All features are thoroughly thought through and integrate tight and seamlessly into each other. Whenever I came across something i wondered about there was a good reason for it to be this way and it came in handy when we needed it. So, the product itself is simply top notch. The Customer Service also is fantastic. We had an implementation manager who was understanding, helpful, progressively thinking and extremely well versed in the product. On top of it she was flexible and friendly. I can not imagine how it could have been better.

I can not imagine much. Some of the Features (for example handling of training tracking or the recruitment part) could have some more features but than again, it is always a matter of keeping the balance between to much and lacking. This balance was always there and I appreciate that it is clear, that some areas of the product still are growing. For our use case everything we needed (and more) was there.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Thomas König

A very good decision I am still proud of

Used daily for 1-2 years
Reviewed 2019-09-04
Review Source: Capterra

Difficult. I like it! Had some experience with Workdays in the company before and was at the beginning a kind of sad that little business has not the budget for such software. But now I am even happier because Personio not only is quiete as good - it is even better for small business purpose because it's less complex and allowes to stremline processes better for our needs.

It's HR Software with service for every employee, managers etc. - and so what I like most is, that nearly everybody likes to use it though we did not have much training effort. Big benefit (usualy) is as well, that Personio has an ongoing development nad gets even better every month.

Some "improvements" - especially in design - are not really steps forward but seem to complicate work - but usually respective suggestions are heared and drawn into account.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Sebastian Börner

Glorified database

Used daily for 1-2 years
Reviewed 2020-02-22
Review Source: Capterra

This software was bought to help with payroll. In the end, it just became a database to store employee information. Payroll is much to susceptible to errors to be relied on. My pet peeve is that when one of many critical fields is not filled in, the employee is simply left out of the payroll without comment.

-pretty design -comprehensive onboarding -friendly support team

-missing sanity checks -convoluted layout -not customisable enough

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 0/10

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Lydia Koudelka

Just perfect

Used daily for 6-12 months
Reviewed 2020-02-27
Review Source: Capterra

What I like most about the operating system is that it contains a variety of functions, and as a result, covers the entire Personnel Department. From holiday requests to recruitment, every function is included. Since we have started using Personio, we have realised that we now spend more time on other HR tasks instead of a large chunk of our day being dedicated to administration tasks. I particularly like that our employees are required to work together with our department, and are automatically informed if they have failed to provide a doctor’s note for sick leave for example. Previously, we needed to constantly chase-up employees for documents such as these. Additionally, we now have a system that all employees from our Accounting and HR Departments can access, and no longer need to rely on confusing MS Excel spreadsheets.

I would say that I like everything about Personio. What I sometimes wish for would be an instant messaging option that could be used to send messages directly to employees via Personio. Besides this, we are very satisfied with the operating system.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Anna Zaykina

Great tool for monitoring all your HR related tasks

Used daily for less than 6 months
Reviewed 2019-09-03
Review Source: Capterra

We have saved a lot of time preparing the pay rolls for our employees as we had to do it all manually before and now it's just a couple of clicks. We also use their documents storage and each employee knows where to find their important information instead asking the HR manager or look for it on google docs. The benefits and time saving definitely outweigh the costs of this app.

The support is great. Everyone I have talked to on the phone was aways super nice and helpful. I also like the fact that they take your feedback seriously and suggest the things you mentioned to their product team and might implement solutions that will make the tool even better for you and your team.

It's not easy to set up because it's very detailed- that's why you have an implementation manager to help you with that. I also have to use their support quite often when I want to change something, because I'm afraid that it'll adjust things I didn't want to change.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 9/10

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Personio pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Essential: from 95€/ month.

Professional: from 142€/ month.

Enterprise: price upon request.

Prices vary depending on the number of employees and functionalities.

Discounts apply for yearly payment plans.

Personio features

Customizable Reporting
Data Import/Export
Employee Management
Employee Onboarding
Employee Portal
Employee Self Service
Performance Management

Activity Dashboard (413 other apps)
Activity Tracking (254 other apps)
Applicant Tracking (301 other apps)
Automatic Notifications (374 other apps)
Customizable Branding (289 other apps)
Employee Database (271 other apps)
Real Time Reporting (251 other apps)
Recruitment Management (252 other apps)
Reminders (256 other apps)
Reporting & Statistics (429 other apps)
Self Service Portal (299 other apps)
Third Party Integration (328 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Personio

Key features of Personio

  • Absence management
  • Account reconciliation
  • Application sharing
  • Applications management
  • Approval process control
  • Automated Payroll
  • Bonus management
  • Calendar management
  • Calendar sync with Google
  • Clock in / out
  • Customizable reporting
  • Customizable templates
  • Data import/export
  • Deadline tracking
  • Document management
  • Document review
  • Document templates
  • Email integration
  • Email invitations & reminders
  • Email templates
  • Employee lifecycle
  • Employee management
  • Employee onboarding
  • Employee portal
  • Employee self service
  • Employee time clock
  • Event calendar
  • Feedback management
  • Goal management
  • Goal setting / tracking
  • Import / export data
  • Interview scheduling
  • Microsoft Outlook integration
  • Multi-channel distribution
  • Multi-language
  • Performance management
  • Performance review cycles
  • Personio Payroll
  • Recurring tasks
  • SSL security
  • Salary history
  • Scheduled reporting
  • Secure data storage
  • Sync with Microsoft Outlook
  • Talent acquisition
  • Team calendars
  • Time & attendance tracking
  • Time off requests
View All Features


Post job advertisements to over 350 job portals with multi-posting via the GoHiring Talent Marketing API and post ads in multiple languages for added reach.

Integrate with current career page or use Personios ready-made, customizable career page with an in-built application form to attract talent.

Create custom reports with specific filters and date ranges which can be exported to different formats. Report generation and export can be automated at pre-defined recurring time frames.

Utilize Personio’s document management tools with document upload and storage, role based viewing and editing rights, and templates for frequently used documents such as reference letters.

Integrate Personio with Gmail and Outlook for reminders of scheduled feedback meetings, interviews and goal deadlines.

Automate the payroll in one holistic system within Personio

Customize user rights, workflows, absence types and employee data to reflect your exact organizational structure without the help of IT