Onboard Pricing, Features, Reviews & Comparison of Alternatives


Compliant onboarding software

4.65/5 (54 reviews)

Onboard overview

Onboard by HR Cloud is an industry standard onboarding software that helps businesses large and small streamline every aspect of new hire paperwork, processing and training. Save tons of time with Onboard’s powerful HR workflow automation and integrations with your preferred HR tools.

Your new employees will receive a customized portal with essential content, documents, and videos. Onboard is a self-service platform. Your team can fill out their own documents and receive automated checklists for all of their onboarding tasks.

Never worry about compliance again by managing the E-Verify process with federally-compliant form management tools and functionality. Upload paper documents into electronically fillable PDFS. Electronic signature capture, PII encryption and SOC-2 cloud storage gives your I-9 and W-4 forms a safe place to live in the cloud. Generate custom forms that fit your needs with an intuitive drag-and-drop interface in keeping with International customs and compliance.

Migrate employee data directly into a centralized HRIS and track your employees’ onboarding progress every step of the way. Synchronize onboarding with the rest of your HR toolkit including ADP, OneLogin, Checkr, Okta, and Greenhouse.Use HR Cloud’s built-in Applicant Tracking System and 508c-accessible job board to attract, screen and onboard new hires in one process.


Starting from
Pricing options
Value for money
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Business size



United States, Australia, Canada, Germany, United Kingdom

Supported languages

Onboard screenshot: View public profiles and company photos Welcome to HR Cloud's OnboardOnboard screenshot: Add and manage employee profilesOnboard screenshot: The self-service platform and automated reminders enable new employees to complete everything before their first dayOnboard screenshot: Electronically sign, store and audit I-9 and W-4 formsOnboard screenshot: See where everyone is at in the onboard process at a glance Onboard screenshot: The customized portal includes messaging, videos, and documents

Onboard reviews

Value for money
Ease of use
Customer support
Maggie Hinkle

Great, Efficient and User friendly tool!

Used daily for 6-12 months
Reviewed 2018-12-07
Review Source: Capterra

We had a bumpy start with our overall experience, but we've ended up in a great place and I'm super satisfied and pleased with the tool and customer service. As an HR professional, this has completely changed the way we bring in a new hire, improving the candidate experience, while making our lives easier by eliminating the manual aspects that come with onboarding. Customer support is fast, someone is always available. Since our roll-out, I've never had to wait on anyone to get back to me. It's almost instant! Thank you to HR Cloud for changing the experience!

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Corey Hartford

Intuitive product and amazing support

Used daily for 1-2 years
Reviewed 2018-01-30
Review Source: Capterra

My client started using HRCloud a little over a year ago and it's definitely improved their HR department's workflow. The Workmates app alone was worth it since they didn't even have a dedicated employee recognition system in place to begin with. The idea of a teamwork/engagement app did a lot more than they expected with regards to boosting morale, and they/I have already recommended it to other people in the industry. I initially signed them up for a trial just because they needed a better onboarding solution since there was really just a disjointed collection of spreadsheets and paperwork. After toying around with everything a little more it they found it had a lot of other integrated features - ATS, benefits management, background checking, performance management, etc. They don't use even half of the features but it's nice to know they're there if and when they need them. I've been involved at every step and the support has been A+ since we started - I honestly think that's one of the biggest things that keeps us hooked to their products. We were completely overwhelmed when reviewing all the HR software options out there, but so far HR Cloud has been extremely helpful and hasn't given us a reason to look elsewhere.

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Christopher Enders

Great software, with a full suite of HR Apps

Used daily for 6-12 months
Reviewed 2019-04-09
Review Source: Capterra

HR Cloud is not just some software to store paperwork; the different apps are great and serve different purposes. Onboard, Asset Tracker, Workmates (like an internal Facebook), Kudos and Offboard help to not online streamline and simplify my workload, but also help to build employee morale. My overall start with HR Cloud was a little rocky during implementation; partly because my company's structure is not the most straight-forward, but also because my implementation rep changed mid-way through the process. Luckily, my new rep is very knowledgeable and was able to help fix some mistakes that were made by the original rep. We are live with the software now, and while there is a learning curve, overall it is easy to use. The best part is, if you do need help, their chat window in the bottom right is fast and simple (if you can easily explain your problem in written form). The Customer Service reps are fast to respond and typically have no trouble getting you an answer. Overall my experience has been positive, despite a few bumps in the road. Certainly, recommend this software for any HR Professional trying to streamline their processes and keep better records.

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Nate Scott

Great Tool

Used daily for less than 6 months
Reviewed 2019-02-25
Review Source: Capterra

We utilized HR Cloud to move from 100% paper records to electronic records for employee information. HR Cloud has been helpful for storing older scanned forms and for producing and organizing electronic forms when onboarding new hires. We have been using HR Cloud for approximately 4 months. The interface is relatively clean and easy for our human resource manager and employees to use. We considered several other cloud-based HR programs in addition to HR Cloud, including Zenefits, BambooHR and ADP. One thing that was a little concerning was that HR Cloud had many less reviews than the others on various websites, the Apple Store and Google Play. We can't explain why this was, but one thing the reviews consistently stated was that their customer support was very good. This was important to us because we had no prior experience with HR software - and it turned out to be so true! It's been our experience that HR Cloud reps are incredibly personable and knowledgeable and they are readily available via email or video call. One other thing that may be helpful for some: We have a number of Spanish-speaking employees, so we were interested in a program that could be optimized in Spanish. Even though HR Cloud doesn't offer their content in Spanish, they are optimized for the web and our employees simply set up their browser (usually Chrome) to translate pages into Spanish. It seems to be working fine.

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Nika Starcevic

Intuitive, efficient product which saves a lot of administrative time.

Used daily for 6-12 months
Reviewed 2018-12-28
Review Source: Capterra

Great product, great customer support, great implementation team. They do everything for you and make the whole transition process look easy and smooth. HR modules they offer are very useful and you get a comprehensive and easy-to-use HR solution.

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Onboard pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Contact HR Cloud directly for detailed pricing.

Onboard features

Applicant Tracking
Automatic Notifications
Automatic Reminders
Customizable Branding
Customizable Reporting
Data Import/Export
Employee Database
Employee Management
Employee Onboarding
Employee Portal
Employee Self Service
Real Time Reporting
Recruiting Management
Reporting & Statistics
Self Service Portal
Third Party Integration

Activity Dashboard (312 other apps)
Activity Tracking (194 other apps)
Time & Attendance Tracking (175 other apps)

Additional information for Onboard

Key features of Onboard

  • E-verify / I-9 forms
  • Tax forms
  • Orientation management
  • Employee handbook
  • Smart automation
  • Compliance verifications
  • Customized portal
  • Checklists
  • Form audits
  • Automated notifications
  • Automatic reminders
  • Compliance management
  • Employee database
  • Content management
  • Custom forms
  • Document storage
  • Employee management
  • Employee profile
  • Forms management
  • HR management
  • Photo gallery
  • Progress tracking
  • Third party integration
  • Video management
  • Electronic signature
  • Percent-complete tracking
  • Employee directory
  • Due date tracking
  • Document management
  • Self service platform
  • Onboarding
View All Features


SAVE TIME: Onboard’s automated task checklist and mobile functionality dramatically curtails time-to-productivity and gets your new hires in the door fast.

FIRST DAY SUCCESS: Onboard provides new hires with a customized, company-branded portal so you can share employee handbooks, benefits information, parking permits, training videos, team photos and much more.

STAY COMPLIANT: Onboard allows you to sign, store and audit employment forms and facilitates streamlined E-Verify submission for I-9 employment verification.

TOTAL SYNERGY: Onboard seamlessly syncs with all your favorite applications, including ADP, Greenhouse, Checkr and more.

STAY ON TOP OF EVERYTHING: Onboard’s employee data directly populate a potent industry standard HRIS where you can compile single-click reports.