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Rota & staff management with a drag & drop interface

(4)

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RotaCloud Pricing

Pricing overview

Value for money rating

4.9

/5

250

Price starts from

10

/user

Per year

Pricing options
Free plan
Subscription
Free trial

Pricing details

Pricing starts at £1/employee/month with rota planning included.

£0.90/employee/month for time & attendance add-on

£0.40/employee/month for SMS notifications add-on

For more than 100 employees, contact RotaCloud for a custom quote

What users say

Completely worth the investment for small businesses.
The software is simple and easy to use regardless of web app, IOS or Android. You can allocate your team members and keep apprised of the operational cost of a shift, trading day, week or month.

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Reviewers who mentioned pricing said:

DP
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David P.

Retail, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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An essential operating and planning tool

Reviewed 2 months ago
Pros

Easy to use, very functional and gives a clear idea of your operating cost, a great Labour planning tool. They are developing RotaCloud all the time, especially from User feedback.

Cons

The system is very good, with no adverse negative comments.

NS
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Nathan S.

Sports, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Overall fantastic software!

Reviewed 4 years ago

Fantastic, as mentioned fantastic value for money and gets the job done! Some fantastic features and also the customer support service is world class.

Pros

My main pro about this software is that it is fairly straight forward to use and has lots of great features including the capacity to clock in and out, put in leave requests and generally build and manage rotes. And it is exceptionally good value for money.

Cons

I don't really have any issues only suggests of what should be added. As the business owner, manager of my company and also an employee elsewhere that uses another software similar to this there are a few features that could massively improve rotacloud. I have listed my suggestions below; - Messaging capacity - team should be able to message each other, their department, managers etc. - Leave feature...

DG
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Diane G.

Hospital & Health Care, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Rota Cloud for Heath Care Sector

Reviewed a year ago

Very good. Customer service is great but as we grow we would like weekend support as well. we are a 24/7 operation

Pros

Ease of implementation and ease of use. Very Very easy to use

Cons

Some areas are being developed. Would like to be able to put staff changes on in advance so they come into action on the specified date. At present have to sent a reminder in my calendar.Not able to control who picks up available shifts - so don't use this function. We have to consider skill mix in our rotas.We would like a HR option as well but cost is a factor - we are a charity.

LR
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Lynn R.

Hospital & Health Care, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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My experience of Rota Cloud

Reviewed 8 months ago

Absolutely brilliant!!! Staff who are not very technical on apps can use with ease

Pros

Everything!! I could not imagine being without this system it’s easy to use, is great time management it’s cost effective

Cons

No cons. I would highly recommend this system

SC
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Samantha C.

Hospitality, 51-200 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great Software

Reviewed 6 years ago

Time saving, and therefore cost saving from a wages point of view. Much more efficient management of holiday allowances and leave requests.

Pros

This software has been great for us and moving to it, from pen and paper, was the best decision we ever made. We have most definitely saved time in both writing and administering rotas, and the app means that all the staff know when they are expected in work without being able to say they hadn't been told! It is generally really easy to use from both a Manager and Employees point of view. The customer...

Cons

There are some quirks which I would love to see ironed out. The 'Availability' function cannot cope with both ongoing requests and individual requests at the same time which is really frustrating. The majority of our crew are casual employees who have ongoing commitments as well as one off commitments so we have had to come up with a workaround to enable them to add all of their availability without the danger of some of it being missed. It would also be useful to have an easy way to see, and reinstate, past employees. With a very transient workforce, often away at university or travelling for long periods, we don't want to keep them on the system but need to be able to reinstate them when they return. I currently do this via a link but an easier way would be better.

MJ
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Matt J.

Hospitality, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Easy start up and basic function

Reviewed 2 years ago

I will continue to use it, I do like it, I have to say the price hike has given me somewhat of a reflection to have a look elsewhere, but I am still happy with the product itself

Pros

It’s very easy to access, simple tasks are fundamentally accurate - it does take a little bit of working out to begin with - but once you’ve got it it is very simple, Rotas are easy to understand, colour coding for staff positions make the opening page very easy to quickly check when necessary

Cons

The price fluctuates by how many staff you have, which many others do, but I did find a little issue when starting up, quoted one price - charged another as there “was a price change between quote and start up” this was rectified - but then I had to pay extra for some optional features that I had initially been using and had thought were as standard.

MS
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Mark S.

Leisure, Travel & Tourism, 51-200 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Staff rota's are no longer a hated task

Reviewed 4 years ago

Excellent. What can I say? Rota allocations are now a simply easy exercise regardless of me being in my office or enjoying a day out. I can create, edit and update a rota anywhere. The hourly tracking is a simple operation using a tablet as a keypad for clocking in and out allowing for verifying projected cost to actual cost.

Pros

The software is simple and easy to use regardless of web app, IOS or Android. You can allocate your team members and keep apprised of the operational cost of a shift, trading day, week or month. The reporting area is detailed and tailored to what you require when you require it.

Cons

I think the only area I would like to see improved would be holiday accrual. If this could show a column of accrued, used and balance for zero hour staff it would help me substantially.

DA
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Dennis A.

Hospital & Health Care, 11-50 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Transformed our rota system

Reviewed 5 years ago

Prior to RotaCloud we used an excel paper copy of the rota. This was 'messy' and difficult to see exactly who was working what throughout the month. By the end of the month the paper version had numerous alterations as employees have time off through sickness or other personal issues / appointments. RotaCloud allows efficient changes to be made meaning any regulatory bodies looking at rotas have a...

Pros

The ease of use of the system and the short amount of time that is required to set up. I was able to implement the system for our company within 1 day which included inputting of the rotas 4 weeks in advance. Employees are now able to see their shifts at any time through the mobile app or browser and are able to see any shifts which need covering. The cost of the system pays for itself purely from an administration point of view as we do not need to call round all employees for availability.

Cons

There are different price structures for different features and from our point of view it would be easier to have one price for all access.

AR
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Verified reviewer

Retail, 11-50 employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Fantastic Rota Tool!

Reviewed 5 years ago

When our store was still small with no more than four employees, we created rota's using a simple excel spreadsheet and wrote down a list of holidays. However, as our company grew, this way was no longer viable. We needed a better tool to keep track of our employees shifts, past and present, any holiday's needed or any sick days taken and a way to accumulate how many hours each employee has worked....

Pros

The user face is very simplistic and easy to set up an account or add a new employee. It's great that we can add multiple locations to the account as we have multiple stores across the North West, and how we can add employees to various locations rather than having to add the same employee numerous times to have their account set up at different locations (which we had to do on other apps) which makes it much easier for the employees to see when they are working as well as where they are working.

Cons

It would be helpful for the person who is managing the Rota to be able to see the weeks rota in full on the phone app (like you can on the desktop) by spinning the screen on its side as at the moment you can only see day by day and have to select the each individual day to see it all, however this isn't a major issue.

SG
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Simon G.

Airlines/Aviation, 11-50 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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The best decision we ever made with the roster!

Reviewed 7 years ago

Time and money saved

Pros

I looked at many different types of rostering software and Rotacloud looked like it fitted the bill. I have been so impressed with the functionality. It is easy to use and has some great features. The support is excellent and they reply almost instantly. They are very responsive if you request new features and are always looking to develop the product. I cannot recommend them enough and personally it has saved us hours of management time, in effect leading to a cost saving for the business. We also rolled out Rotacloud to other divisions within our group as it was so successful in our business.

Cons

I would struggle to give any negative feedback on this product. I cannot think of any problems I have had that they haven't rectified immediately.

DM
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Dominic M.

Food & Beverages, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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`Unbelievable Flexibility

Reviewed 7 years ago

Without any doubt Rotacloud has had the biggest positive impact of all the software we use in our small fixed/mobile coffee shop and bakery business. With 18 staff and growing, one of our most miserable and time consuming jobs, has now become quick and painless. It has given us full visibility of our wage costs, and we know exactly what the impact of changes to the rota will cost. For us, every...

Pros

Easy to implement and Use. Flexible. Much quicker than other methods of preparing complex rotas

Cons

Cloud only - no offline mode.

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Niall K.

Hospitality, 201-500 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Excellent value for money. Super easy to use

Reviewed 6 years ago

We tried other solutions before arrive at RotaCloud and have not looked back since. From first contact to present date I have had nothing but positive experiences with RotaCloud. The sales and technical support teams are fantastic, quick to respond and very friendly.

Pros

RotaCloud has managed to strike the illusive balance between intuitive, easy to use software, and a comprehensive level of complexity that ensures it is able to cope with teams of any size and structure without breaking a sweat. The web app has a really fresh feel and everything is very easy to find. The immense variety of settings have allowed me to tailor a bespoke rota management experience for my team with almost unsettling ease.

Cons

The phone app, while still in keeping with the fresh feel of the software, feels like a bit of an after thought. I would also like to see rules and conditions introduced (eg. always require X amount of this type of worker on this day)

DD
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David D.

Veterinary, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Really impressed

Reviewed 3 years ago
Pros

Easy to use and implement. Simple to onboard and demo to users. Quick for administers to learn functions.

Cons

The banded pricing can mean if you are just one colleague into the higher pricing category then the price can be less cost effective

LA
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Lisa A.

Hospital & Health Care, 51-200 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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A great system with easy to use functions and fast customer service

Reviewed 9 months ago

REally good experience, low cost, easy to use and fast customer service.

Pros

All the features are easy to use, nothing is over complicated. The customer service is really fast and problems are solved usually within a matter of minutes

Cons

Just a few extra features to be added to the reporting like having the sublocations listed so I don;t have to manually search to find out where someone works.

JH
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Jak H.

Insurance, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Excellent

Reviewed 3 years ago
Pros

Simple to use and great value for money!

Cons

App at manager level is terrible. Cannot see who is off whereas on employee version you can.

WG
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Wayne G.

Veterinary, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Very Nice, Fully Functional HR & Payroll Tool

Reviewed a year ago

Great software at a good price which is scale-able with your business.

Pros

Rotas and scheduling is the easiest with this software. Support is just at the end of a chat!

Cons

No poor features found. We really can't fault this product and found all features to be well designed and carefully thought through.

DR
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Darko R.

Hospitality, 501-1,000 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Excellent Rota Management Tool

Reviewed 6 years ago

RotaCloud has brought great value to our business and has allowed our 13 outlets to better communicate and organize our Rotas,making cooperation and helping each other with staffing a breeze. It has also improved attendance and lateness as staff are aware of their records and strive for perfect records, being upset if they clock in a few minutes late. It has created somewhat of a competition among staff as to who will consistently clock in and out correctly and on time.

Pros

Easy Rota creation and management Excellent functions for staff management and attendance monitoring Good value as we can manage all 13 of out outlets under one account and subscription. Active development and communication with customers

Cons

Still lacks a few features like TOIL tracking and labour vs projected sales reports. Doesn't yet integrate with iTrent natively.

KK
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Kalpna K.

Recreational Facilities and Services, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Amazing software

Reviewed 4 years ago
Pros

This software is everything and more. Easy to use, understand, navigate and most of all so practical. Value for money - one stop everything!

Cons

Would prefer an email invoice every month rather logging on to download and save. Apart from that everything is great.

Vendor response

Hi Kalpna, thanks for the feedback! It's great to hear about your positive experience using RotaCloud. You'll be pleased to know invoices can be emailed to you each month directly - I've contacted you directly about setting this up. Many thanks, Maisie

GV
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Gemma V.

Retail, 1-10 employees

Used weekly for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Rota cloud has helped me so much keep track of not only the weekly rota, but holidays and swaps

Reviewed 6 years ago
Pros

It gives the staff a chance to be some responsibility. They can switch shifts with each other (with manager approval). It enables a central place to request holidays, no more confusion on if someone has asked, before they could ring, email or tell me in person. This way it is very clear, they can also keep track of how much holiday they are due. The rotas themselves are really easy to set up, you can copy parts of them, or switch them around. There is also an open shifts section, so you can effectivly send out a request for cover to all staff at once.

Cons

Pricey if you have lots of employees. We are looking to add in our volunteer staff but I am having to try to justify the price with our committee.

CC
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Claire C.

Consumer Services,

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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An absolute godsend.

Reviewed 6 years ago

Saves time and easy for staff to review shifts.

Pros

Easy to use , saves so much of my time and great value for my money. We have used RotaCloud now for three years and I recommend it to anyone I know in business.

Cons

Maybe a small tutorial video of what everything does would be helpful to new users. I cannot think of anything else that is needed to improve the service.

DB
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Dirk B.

Hospitality, 1-10 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Great simple product at a very affordable price

Reviewed 3 years ago

Its has put the holiday management, rota planing and payroll all under one roof, even the staff database is really handy and we use it in our small business as an HR tool

Pros

This product is so simple to use, set-up, maintain and train out to our team who work with it. It is very intuitive and because the front end user experience (employees) is easy it is used really accurately. It gives you the flexibility to set your own parameters and not just having to work with ones from an industry that is not yours.

Cons

There isn't anything I am missing at the moment. It is really working for us.

MN
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Matt N.

Retail, 1-10 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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The best Rota software we have used

Reviewed 5 years ago
Pros

Easy to use Great Support Very Cost Effective per employee Great features such as location based clocking in and out Mobile Apps work well too

Cons

Nothing Major Salary in total costs could be improved a little (VERY MINOR issue)

ST
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Shaun T.

Restaurants, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Perfect for team planning

Reviewed 2 years ago

Excellent for controlling labour costs, planning rotas & holidays.

Pros

Ease of planning & inputting rotas, very easy to copy over weeks, notifications so team are aware of updates & changes.

Cons

gets expensive if you go even 1 member of staff over the threshold, maybe should be tiered

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Ed H.

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Rota coud answered all our problems. Quality and affordable, importantly very easy to manage.

Reviewed 6 years ago
Pros

Its simplicity and the user interface. Very easy to use, very easy to review and see who is doing what and when, what their roles are, where there is overlap etc. etc.

Cons

Difficult to pick holes in it really. I would like to get it integrated with our payroll more seamlessly but thats not RotaClouds problem really its ours.

SD
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Steve D.

Sports, 11-50 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Excellent product for managing staff communication and improving efficiency

Reviewed 7 years ago

improved efficiency and reduction in time.

Pros

Help to reduce cost and time organising staff rotas . It also improves the communication channels especially when you employ a certain number of part time remote staff.

Cons

I find imputing the time format very time consuming and not very keen on the leave management functionality .