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Email Archiving Software with Data Retention Management (2026)

Last updated: March 2026

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30 software options

SMTP2GO logo

Fast, reliable mail delivery and management solution

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SMTP2GO is a cloud-based email management solution which helps businesses track emails and generate visual reports. Key features include data management, email monitoring, blacklisting, email authentication, and an API.

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Topsec Cloud Solutions logo

Your Managed Email Security Specialists

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Topsec Email Security is a complete email filtering solution that helps organizations to check all their incoming and outgoing email content for virus and spam.

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Comet Backup logo

Deliver Fast, Secure Data Protection

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Fast, secure backup software for Microsoft Office 365 and Microsoft Exchange. Protect Outlook, OneDrive for Business, SharePoint and Team's files. Comet is a flexible, all-in-one backup platform. You choose your backup environment and storage destinations. No contracts. 30-day FREE trial!

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LeanMail logo

Don't give up finding a solution for email until you try LM

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Get Total Control Over Outlook. For every type of user and every personality type. Five easy, customizable solutions that give you all the control over your inbox that you want.

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Jatheon logo

Data archiving software

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Jatheon Cloud is an AI-powered data archiving and governance platform built on AWS. It securely captures, stores, searches, and produces communications like email, social, calls, texts, and chats, automating compliance, retention, FOIA, and ediscovery with embedded AI.

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Trustifi logo

Protect Your Business Emails with AI-Powered Security

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Email security solution that helps manage threat detection, regulatory compliance, data encryption, whitelisting/blacklisting, and more.

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Mail Assure logo

Email, Secured.

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Cloud-based email security designed to help your customers stay in control while safeguarding their inbound and outbound email.

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Email Manager for Microsoft 365 logo

Capture & classify emails from Outlook 365 to SharePoint

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Colligo Email Manager for Microsoft 365 is ideal for mid- to enterprise-size businesses using SharePoint Online in industries with regulatory or policy compliance requirements. The SharePoint add-on lets you capture and auto-classify emails and attachments right from Outlook to SharePoint and Teams.

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ArcTitan Email Archiving logo

Secure Email Archiving. Compliant, Fast, Secure & Office365

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Email Archiving in the Cloud with ArcTitan. Compliant, Fast, Secure and Office365 Enabled

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MailStore Server logo

Email archiving software

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MailStore Server is a leading email archiving solution designed to help businesses create and store copies of emails. The platform enables organizations to store, remove and manage data in a centralized repository for future reference.

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Libraesva Email Archiver logo

Secure Email Archiving

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Protect business information, simplify compliance, and improve efficiency by using Libraesva Email Archiver to automatically save a copy of every email sent or received by businesses. Libraesva's Resilient Archive technology stores every email in highly secure and digitally signed archives.

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ContentCatcher logo

Cloud-based email security, phishing protection & anti-spam

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ContentCatcher is a web-based SaaS solution offering email security, encryption, anti-spam, phishing protection and compliant archiving to assist organizations of all levels to combat and mitigate malicious email threats, with features including anti-virus, filtering, URL defense, reporting and more

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SilverSky Email Protection Suite logo

Advanced email security and compliance for SMBs

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Email Archiving allows companies to review, discover, and audit their electronic stored communications. Email Archiving increases accuracy and efficiency. SilverSky protects small and mid-sized businesses with solutions to prevent targeted attacks, social engineering attacks and data exfiltration.

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Sharp Archive logo

Email archiving solution

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Sharp Archive is a comprehensive data backup and communication archiving solution designed to help businesses protect critical information and ensure streamlined operations. The product offers protection against data loss due to system failures, cyberattacks, or natural disasters through advanced encryption methods that secure data both in transit and at rest.

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Contentverse logo

Simple, secure document management for everyone

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Contentverse is a secure, versatile, fully-featured enterprise content management solution. 128-bit encryption. DocuSign integration. On-premise and/or cloud implementation. With a robust indexing module that can detect text, barcodes, and QR codes on scanned pages as searchable metadata.

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Veritas NetBackup SaaS Protection logo

Data backup and protection platform

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Veritas NetBackup SaaS Protection, powered by Veritas, is a unified backup and archive as a service platform that gives you the flexibility you need to protect applications and data across the enterprise.

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Email Archiving logo

Email archiving, redaction and retention management software

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Email Archiving by Intradyn is a cloud-based software designed to help businesses in education, financial services, healthcare, and other industries securely archive and store emails and attachments for future reference. The platform enables organizations to capture, save, and index outgoing, incoming, and historical emails across mail servers and personal folders via a unified portal.

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Archiver logo

The ultimate search engine for your marketing communications

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Empower marketing, customer care, legal, and compliance team members to instantly look up and resend any marketing message sent to an individual customer.

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ComplyKEY MailMeter logo

Email archiving and indexing for eDiscovery and compliance

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MailMeter helps organizations manage email archiving, indexing, retrieval, eDiscovery, and more via a unified dashboard. Search capabilities in the platform enable enterprises to investigate sent or received emails by email address, domain, custom search terms, data range, attachments, and more.

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Smarsh logo

Cloud-based archiving and compliance platform.

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Smarsh is a cloud-based archiving and compliance platform that helps financial services firms and government organizations manage risk and extract intelligence from electronic communications data. With a focus on data privacy and security, Smarsh helps businesses store and manage communications data, ensuring regulatory compliance. It offers various features such as chat and voice recording, message archiving, and e-discovery capabilities.

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Onna logo

Real-time Discovery Search

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Onna centralizes data from your favorite apps to deliver a connected enterprise, supercharged with machine learning and unified search – all in one place.

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OneVault logo

The Most Secure Solution for Archiving, Governance & DLP

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Donoma OneVault delivers multi-data archiving of email and communication records for centralized, streamlined archiving.

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Enterprise File Archive logo

Electronic file discovery & storage management platform

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Enterprise File Archive, by MessageSolution, is an automated solution which helps firms of all sizes manage electronic discovery & file archiving & storage, in compliance with GDPR regulations. The platform allows users to streamline eDiscovery across multiple file & email systems.

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Email Archiving logo

Email archiving service

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Hornetsecurity's email archiving service enables companies who manage thousands of emails every day to automatically & legally store all of their emails with compliance, transparency & control features, plus secure storage & simple email search & retrieval

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contentACCESS archive logo

Archive smarter - with TECH-ARROW

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TECH-ARROW's contentACCESS archive is an archiving solution that can be configured as on-premises, on-Cloud, or hybrid based on user preference.

The archive covers a number of business needs including long-term data retention, compliance with data handling regulations, and security.

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