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Top Rated Team Management Software with Workflow Management in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Workflow management enhances organization and efficiency by automating processes, tracking task progress, and enabling seamless collaboration. It ensures consistency, improves communication, and helps allocate resources effectively, ultimately boosting productivity. Our reviewers in team management software rated this feature as highly important.

9 Best Team Management Software with Workflow Management

Product
User rating
Starting price
Confluence logo
4.5
(3.6K)
5.42
per user/per month
Miro logo
4.7
(1.6K)
10
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month
Asana logo
4.5
(13.5K)
10.99
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
ClickUp logo
4.6
(4.5K)
10
per user/per month
Jira logo
4.4
(15.3K)
7.91
per user/per month
Wrike logo
4.4
(2.8K)
10
per user/per month
Smartsheet logo
4.5
(3.4K)
12
per user/per month

See other top Team Management products with workflow management

How we picked the 9 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Team Management software category. They also needed to have sufficient reviews about workflow management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for workflow management, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 9 best products

Confluence logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(1,550)
5(2,075)
Key Features
Multiple Projects4.6
Task Management4.3

User insights about the workflow management feature

Reviewers indicate that Confluence's workflow management is intuitive and organized, helping teams visualize and manage workflows. They appreciate the integration with Jira for project management and the ability to share and comment on documents. Users find it effective for small team projects, though some prefer other tools for larger projects and core workflow management.
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“Scrum Masters and architects, with project managers, prefer Confluence and Jira for project management task scheduling, prioritization and workflow management in scalable collaborations, a defacto owing to the intuitive usability.”
Verified reviewer profile picture

anil k.

Lead Consultant and Owner

“Confluence is a good workflow management tool as it is intuitive and organized to help customers visualize the program workflow.”
Verified reviewer profile picture

Greg H.

Cost Engineer

Starting price
5.42per user /
per month
Pros and Cons based on 3,660 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
Miro logo
Reviews Sentiment
 
 
 
1-2(5)
3-4(456)
5(1,219)
Key Features
Multiple Projects4.6
Task Management4.3

User insights about the workflow management feature

Reviewers feel that Miro's workflow management is beneficial for visualizing and managing project stages. They highlight the ease of creating and customizing workflows, real-time collaboration, and the ability to track progress. Users find it useful for team coordination and improving overall workflow efficiency, despite some preferring other dedicated workflow tools.
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“We can manage workflow very well with this tool. We can define the workflow stages, create visual representations of the workflow, assign tasks on stages, collaborate with the team, and monitor progress very easily. ”
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Tejas K.

Senior Team Lead

“It has made our workflow management easier for everybody. Allowing member to enter projects way after they had started.”
EM

Emilio M.

Designer

Starting price
10per user /
per month
Pros and Cons based on 1,680 verified reviews
Verified reviewer profile picture

Efficient workshop presentations

Seamless remote collaboration

Effective idea brainstorming

Versatile flowchart creation

Robust collaborative sharing

Resource-intensive performance

Clunky zoom functionality

Limited file export options

High costs and limitations

Confusing navigation experience

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Multiple Projects4.6
Task Management4.6

User insights about the workflow management feature

Users report that monday.com's workflow management is highly customizable and intuitive, making it easy to track tasks and project progress. They appreciate the visual representation of workflows, automation capabilities, and integration with tools like Google Drive. Reviewers find it effective for team collaboration, task delegation, and maintaining organization across multiple projects.
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“The automations that come with Monday.com are next level, having the ability to create an entire workflow for our on-boarding and off-boarding process all whilst keeping everything into one platform is fantastic.”
RS

Rian S.

IT Manager

“Monday.com has the most efficient workflows management algorithm for teams, it helps the users to visualize workflows through flexible, customizable tools. Creating a workflow is a simple drag & drop process and users can also edit the existing templates.”
Verified reviewer profile picture

Shubham V.

Manager

Starting price
9per user /
per month
Pros and Cons based on 5,720 verified reviews
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,049)
Key Features
Multiple Projects4.6
Task Management4.7

User insights about the workflow management feature

Reviewers indicate that Asana's workflow management is efficient and user-friendly, allowing for real-time progress tracking, task assignment, and automation. They value the customizable workflows, dependencies, and multiple view options (list, board, calendar, timeline). Users appreciate the integration with other tools and the ability to streamline processes, enhancing team collaboration and productivity.
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“Workflow Management make you customize Asana to match your workflow and add structure to any project. Just view your tasks in Board, Timeline, Calendar or list view which makes it simple for easy workflow.”
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Abraham K.

Graphic Designer

“Asana's workflow management has enhanced our productivity by ensuring tasks move smoothly from start to finish, making it a valuable tool for any team aiming to optimize their workflows.”
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NENA C.

Teacher

Starting price
10.99per user /
per month
Pros and Cons based on 13,543 verified reviews
Verified reviewer profile picture
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Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Multiple Projects4.5
Task Management4.6

User insights about the workflow management feature

Reviewers appreciate Trello's workflow management for its visual and flexible Kanban-style boards, which make it easy to track progress and manage tasks. They highlight the ability to customize boards and lists, move cards between stages, and integrate with Slack. Users find it intuitive and effective for team collaboration, task delegation, and maintaining project organization.
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“I like its flexibility and adaptability. Also, its customizable stages, task movement, and visual tracking enhance collaboration and efficiency, making it a powerful tool for optimizing productivity and project success.”
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mbuso n.

Designer

“Establishing an effective board structure is crucial for workflow management. Create lists that represent different stages or phases of your workflow, such as "To-Do," "In Progress," "Review," and "Completed." This visual representation helps track progress and ensures a smooth flow of tasks.”
MD

Matt D.

Software Developer

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews
Verified reviewer profile picture

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
ClickUp logo
Reviews Sentiment
 
 
 
1-2(50)
3-4(1,342)
5(3,166)
Key Features
Multiple Projects4.6
Task Management4.6

User insights about the workflow management feature

Reviewers highlight ClickUp's workflow management for its flexibility and customization. They appreciate the ability to create detailed workflows with dependencies, automate processes, and track progress in real-time. Users find it valuable for team collaboration, task delegation, and improving productivity. Some note the learning curve and complexity for new users.

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“Workflow management helps us streamline our project management process. For instance, we set up a custom workflow for educational programs starting from ideation to facilitating. Each tasks is clearly defined and assigned to staff with deadlines”
BB

Bridgette B.

Manager of Education

“valuable for streamlining processes, In workflow management, ClickUp allows users to design and automate processes, set dependencies, and monitor progress.”
AL

Alaaeddine L.

Customer services

Starting price
10per user /
per month
Pros and Cons based on 4,558 verified reviews

Enhanced team collaboration

Boosted productivity

Comprehensive project management

High customization and flexibility

Continuous improvements

Slow performance speed

Inconsistent bug fixes

Complex navigation

Limited mobile support

Overwhelming email notifications

See pros and cons details
Jira logo
Reviews Sentiment
 
 
 
1-2(214)
3-4(6,629)
5(8,462)
Key Features
Multiple Projects4.6
Task Management4.6

User insights about the workflow management feature

Reviewers appreciate Jira's workflow management for its flexibility and customization options. They highlight the ability to create custom workflows, automate processes, and integrate with tools like GitHub. Users find it effective for tracking task progress, managing team collaboration, and ensuring project consistency. Some note the complexity of setup for larger teams.
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“Jira allows our team to create customized and also default workflows to meet our team and project requirements. This helped us to meet our project milestones or schedule. ”
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Anjum J.

QA Architect

“It provides a very comprehensive workflow management process which can be tailored to project and organizational need. A level of governance can be bought in using standard workflows which can be driven by Project management office within an organization.”
SS

Satyajit S.

Project Manager

Starting price
7.91per user /
per month
Pros and Cons based on 15,305 verified reviews
Verified reviewer profile picture

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Wrike logo
Reviews Sentiment
 
 
 
1-2(95)
3-4(1,286)
5(1,502)
Key Features
Multiple Projects4.5
Task Management4.6

User insights about the workflow management feature

Users report that Wrike's workflow management is highly customizable and enhances project efficiency. They value the ability to create unique workflows, automate tasks, and track project status. Reviewers find it effective for team collaboration and managing task priorities. Some mention the reliance on human input for status updates and the importance of proper implementation.
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“Users of Wrike can design unique workflows that correspond to their unique business procedures. They can automate repetitive operations as a result, increasing productivity.”
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chandrani r.

Administrator

“The flexibility of multiple custom workflows is what makes Wrike work well for us, above other products. Our ability to make workflows and statuses match those of our department, and multiple functions within our department is vital to our department. ”
CD

Cassie D.

Marketing Project Manager

Starting price
10per user /
per month
Pros and Cons based on 2,883 verified reviews
Verified reviewer profile picture

Enhanced team productivity

Flexible workflow customization

Customizable dashboards

Effective gantt charts

Comprehensive project tracking

Prohibitive pricing concerns

Frequent bugs and updates

Restrictive user access

Overwhelming email notifications

Unresponsive customer support

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
Multiple Projects4.5
Task Management4.5

User insights about the workflow management feature

Users report that Smartsheet's workflow management enhances efficiency through automation and customizable workflows. They value the ability to integrate with other tools, set reminders, and track progress. Reviewers find it useful for managing large amounts of data, ensuring task completion, and maintaining team alignment. Some mention the importance of regular updates to keep workflows accurate.

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“Workflow management in Smartsheet enhances efficiency by automating repetitive tasks, providing customizable workflows, and integrating with other tools.”
CS

Chitturi S.

IT Compliance Engineer II

“What I like most in workflow management feature in Smartsheet is workflow automation and how I can quickly automate repetitive tasks and processes.”
PT

Princess T.

Freelancer

Starting price
12per user /
per month
Pros and Cons based on 3,479 verified reviews

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details

Other Top Rated Team Management Software with Workflow Management in 2026

Trello logo
Category Leaders

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Jira logo

Project management and work tracking software

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo
Category Leaders

Project tracking and workflow management platform

Asana is a team management tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
Rippling logo

Workforce management across HR, finance, and IT. 

Rippling is a cloud-based workforce management system that helps businesses manage operations across HR, finance, and IT.

Read more about Rippling

Users also considered
Deel logo

End-to-end global workforce platform.

Deel is the only global-first people platform that enables companies to hire, pay, manage, and develop talent in 150+ countries without compliance headaches or third-party dependencies. Deel supports 40,000 customers and 1.5 million workers through a single, scalable global system.

Read more about Deel

Users also considered
Basecamp logo

Flexible project management and team communication tool

Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

An all-in-one team management app that's powerful, affordable, and easy to use, especially for the mobile workforce. Start for free!

Read more about Connecteam

Users also considered
monday.com logo

Project management software

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

ClickUp is a productivity platform that helps businesses combine project management tools, AI capabilities, and collaboration features in a unified workspace. The system can integrate tasks, documents, goals, and chat functionality while offering AI-based agents that automate workflows and answer questions. ClickUp serves teams across various departments with enterprise-grade security certifications including SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliance.

Read more about ClickUp

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Todoist logo
Category Leaders

Task manager and to do list app for work and life

Todoist is a task management and to-do list application that helps users organize personal and professional tasks across multiple devices. The platform features natural language input for task creation, custom filters for organizing tasks, calendar views for scheduling, and recurring task capabilities. Todoist offers team collaboration tools, project templates, and integrations with external applications.

Read more about Todoist

Users also considered
Miro logo
Category Leaders

Miro is a visual workspace for innovation

Miro is #1 collaborative whiteboard platform, trusted by over 13M users worldwide. Easily collaborate, ideate and centralize communication for your cross-functional team work. Try our 60+ deep integrations, explore 250+ templates and interactive frameworks to start collaborate quickly with your team

Read more about Miro

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a team management software solution trusted by more than 20,000 companies across 140 countries. Features include Gantt charts, Kanban boards, customizable workflows, shared calendars, and 400+ app integrations. Use Wrike to track project progress and connect with teams in real-time.

Read more about Wrike

Users also considered
Homebase logo

All-in-one platform to manage hourly team

Comprehensive team management: schedule, track hours, onboard, payroll, HR and communication — all in one platform.

Read more about Homebase

Users also considered
Zoho Projects logo
Category Leaders

Project Management, Collaboration and Bug Tracking

Zoho Projects is a powerful project tracking tool that helps teams manage tasks, track progress, allocate resources, and bill clients.

Read more about Zoho Projects

Users also considered
Zoho Sprints logo

Agile project management for software development teams

Zoho Sprints is a collaborative, agile project planning & tracking solution for agile teams, with scrum, agile reports, & native mobile apps for iOS and Android

Read more about Zoho Sprints

Users also considered
TMetric logo

Reliable time tracker for teams of any size.

TMetric is a cross-platform time tracking and productivity app with time tracking, detailed timesheets, task and project management, billing, and invoicing options. Generate reports, track billable hours, integrate with popular tools, and stay productive across devices.

Read more about TMetric

Users also considered
Podio logo

Cloud-based tool for collaborating on and managing projects

Podio is a business software that helps teams work together more effectively. It provides a centralized platform for managing projects, tasks, and communication. Podio caters to a range of industries, including accounting, real estate, and marketing agencies, enabling teams to streamline their workflows and boost productivity.
A tool that your team will love to use, that's entirely customizable to suit how you run projects most efficiently.

Read more about Podio

Users also considered
ProWorkflow logo

Your go to platform for projects, task, and time management.

ProWorkflow Nexus is a flexible, scalable project management solution with real-time tracking, live profitability insights, and powerful tools to help teams of any size and industry stay organized, collaborate better, and deliver work efficiently.

Start Your Free Trial Today!

Read more about ProWorkflow

Users also considered
WorkInSync logo

One App for all your hybrid workplace needs

WorkInSync is a SaaS solution that enables organizations to establish hybrid workplaces and employees' safe return-to-office.

Read more about WorkInSync

Users also considered
Firm360 logo
Category Leaders

Built for accountants by accountants to simplify your firm.

Firm360 is the all-in-one platform built for accountants by accountants to simplify the work behind the workflow. From project management to client communication and billing, we help accounting firms operate with clarity, supported by expert training and responsive support.

Read more about Firm360

Users also considered
Clovine logo
Category Leaders

Project Management at a Glance

Clovine is an all-around workplace that makes you more productive and innovative. It is the collection of at least 100 useful free features which are not fully provided by the other free plans.

Read more about Clovine

Users also considered
Hive logo

Where projects and teams come together.

See what your teams are doing and assign actions in one screen.

Read more about Hive

Users also considered
ProjectManager logo

Award-Winning Project Management Software

ProjectManager is an award-winning project and work management software solution designed to empower teams and improve collaboration.

Read more about ProjectManager

Users also considered

Key features for Team Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Multiple Projects: Reviewers appreciate managing numerous projects simultaneously, tracking progress, scheduling tasks, and maintaining organization across various teams and initiatives. 96% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers highlight task management for its ability to create, assign, and track tasks with customizable fields and deadlines, enhancing team organization and productivity. 94% of reviewers rated this feature as important or highly important.
  • Project Management: Users find project management essential for planning, tracking, and managing tasks, deadlines, and team assignments, providing a visual overview and ensuring efficient project execution. 94% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Reviewers emphasize the importance of collaboration tools for real-time communication, file sharing, and task assignment, promoting efficient teamwork and reducing the need for emails. 93% of reviewers rated this feature as important or highly important.
  • Task Progress Tracking: Users appreciate tracking task progress for its ability to monitor completion status, identify bottlenecks, and ensure timely updates, enhancing accountability and productivity. 92% of reviewers rated this feature as important or highly important.