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HQ Rental Software

Car rental reservations & bookings management

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Table of Contents

HQ Rental Software - 2026 Pricing, Features, Reviews & Alternatives

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: January 2026

HQ Rental Software overview

Based on 334 verified user reviews

What is HQ Rental Software?

HQ Rental Software is a car rental tool with key features that include reservations management, fleet management, calendar management, online payments, online booking, and more.

Who uses HQ Rental Software?

By industry, HQ Rental Software reviewers are most commonly professionals in automotive (54%). The most frequent use case cited by reviewers is car rental (99%).

What are the most popular integrations for HQ Rental Software?

The HQ Rental Software integrations most frequently cited by reviewers are: Stripe (a payment processing product rated 4.8 out of 5 for its integration with HQ Rental Software) and WordPress (a website builder product, 4.8).

Starting price

120flat rate /
per month

view pricing plans

Pros & Cons

Customer Support

Car Rental

User Interface

Available Options

HQ Rental Software’s user interface

Ease of use rating:

4.9

(334)

HQ Rental Software pros, cons and reviews insights

To determine these pros and cons insights, we analyzed responses from

Overall rating

Reviews sentiment

1-2(3)

3-4(35)

5(296)

What do users say about HQ Rental Software?

HQ Rental Software is a car rental tool with key features that include reservations management, fleet management, calendar management, online payments, online booking, and more.

Select to learn more

Who uses HQ Rental Software?

Based on 334 verified user reviews.

Company size

Small Businesses

Enterprises

Midsize Businesses

Top industries

Automotive

Transportation/Trucking/Railroad

Leisure, Travel & Tourism

Hospitality

Others

Use cases

Car Rental

Small Business POS

Merchant Service Providers

Retail Accounting

Retail Analytics

HQ Rental Software's key features

GetApp's analysis of 49 verified user reviews collected between November 2021 and November 2024 identifies HQ Rental Software's most critical features and summarizes user sentiment about those features.

Reservations management

4.8

Reviewers appreciate HQ Rental Software's Reservations Management capabilities for their ease of use and comprehensive tracking. They find it helpful for monitoring customer requests, vehicle availability, and updating reservations. Users report that it centralizes client, contract, and rental information effectively. They mention some usability issues, such as the need to refresh custom screens and occasional glitches with charges. However, they value the responsive support and documentation provided by HQ Rental Software, which aids in resolving these issues. Of the 26 HQ Rental Software users who gave detailed accounts of their use of Reservations Management, 100% rated this feature as important or highly important.

See related user reviews

“We are able to track of our customer' requested dates and times, and monitor availability of the vehicles they need.”

Sendrick C.

Manager

“Has all the functions I need for the business I work for. I can have all the information in one place such as client information, contract, car and rental information...”

Cynthia R.

Social media and administrative

Fleet management

4.8

Users report that HQ Rental Software's Fleet Management capabilities are valuable for tracking vehicle maintenance, location, and utilization. They find it easy to monitor service schedules and vehicle status, although some mention the need for manual scheduling and the lack of telematics integration. Reviewers appreciate the system's ability to manage large fleets and maintain business flow. They also note that while the software is generally user-friendly, it could benefit from additional automation and integration capabilities. Of the 21 HQ Rental Software users who gave detailed accounts of their use of Fleet Management, 95% rated this feature as important or highly important.

See related user reviews

“A critical piece of the rental car process and vehicle tracking made easy for vehicle location, vehicle maintenance schedule, utilization statistics, etc.”

Dean J.

CEO, COO

“The management software keeps track where all of the vehicles are at making it very easy to work with larger fleet of vehicles. ”

Claudio P.

Manager

Calendar management

4.8

Reviewers indicate that HQ Rental Software's Calendar Management is helpful for viewing vehicle availability and managing bookings. They appreciate the various viewing options and the ability to sync with Turo rentals. However, some users find the interface non-intuitive and lacking in mobile optimization. They also mention the absence of easy calendar invite integration with Outlook. Despite these drawbacks, users value the organized overview and ease of access to reservations provided by HQ Rental Software. Of the 19 HQ Rental Software users who gave detailed accounts of their use of Calendar Management, 95% rated this feature as important or highly important.

See related user reviews

“I enjoy being able to see on the calendar the availability of my vehicles.”

Darryl H.

Owner

“Calendar management provides a great overview of what is happening and when”

Lisa M.

Director

Online payments

4.8

Users find HQ Rental Software's Online Payments capabilities convenient for charging customers and managing deposits. They appreciate the integration with trusted payment processors like Stripe, which simplifies accounting and reduces no-shows. However, some reviewers mention regional limitations, such as the lack of integration in Namibia and the Bahamas. They also note the inconvenience of payment processing times. Overall, users value the ease of collecting payments and the positive impact on their business operations. Of the 21 HQ Rental Software users who gave detailed accounts of their use of Online Payments, 86% rated this feature as important or highly important.

See related user reviews

“It is great to have online payments where you can request them to pay and not have to access their cc”

Darcie V.

Management

“HQRS accepts online payments which was a MUST for our company.”

Alan Y.

Founding Engineer

All HQ Rental Software features

Features rating:

4.8

(334)

Accounting

4.5

(4)

Activity dashboard

5.0

(1)

Alerts/Notifications

4.4

(7)

Performance metrics

4.4

(5)

Task management

4.7

(12)

Customizable forms

4.0

(1)

Rate Tables

4.7

(57)

Booking management

4.8

(198)

Quotes/Estimates

4.8

(16)

Access controls/permissions

4.7

(15)

Credit card processing

4.7

(126)

Payment processing

4.7

(71)

Online booking

4.8

(146)

Customer database

4.6

(11)

Billing & invoicing

4.7

(133)

Billing rate management

4.9

(31)

Customizable reports

4.5

(13)

Reporting & statistics

4.6

(5)

Digital signature

4.7

(13)

Vehicle tracking

4.5

(20)

Corporate Accounts

4.7

(3)

Fines Management

4.7

(3)

Maintenance scheduling

5.0

(2)

API

5.0

(3)

Self service portal

5.0

(5)

Website management

(0)

Real-Time data

4.5

(2)

Split billing

(0)

Vehicle Damage Tracking

(0)

Multi-Language

(0)

Mobile app

4.0

(1)

ID scanning

1.0

(1)

Email marketing

(0)

Document management

(0)

Contract/License management

5.0

(2)

Commenting/Notes

4.5

(2)

Check-in/Check-out

(0)

HQ Rental Software alternatives

HQ Rental Software

4.9

(334)

visit website

Starting from

120

Per month

Free trial

Free version

Ease of Use

4.6

Features

4.8

Value for Money

4.8

Customer Support

4.9

RentSyst

4.8

(64)

learn more

Starting from

No pricing info

Free trial

Free version

Ease of Use

Features

Value for Money

Customer Support

Toprent.app

5.0

(15)

learn more

Starting from

No pricing info

Free trial

Free version

Ease of Use

Features

Value for Money

Customer Support

Renthub

5.0

(18)

learn more

Starting from

No pricing info

Free trial

Free version

Ease of Use

Features

Value for Money

Customer Support

HQ Rental Software pricing

Pricing plans

Pricing details:

Free plan

Free trial

Subscription

Basic

120

Per month

Features included:

Bookkeeping
Customer Management
Digital Signature
Fleet Management
Mobile App
Online Payments
Online Reservations
Rental Agreements
Reporting

Standard

175

Per month

Features included:

Bookkeeping
Customer Login Portal
Customer Management
Digital Signature
Fleet Management
Mobile App
Multiple Languages
Online Reservations
Rental Agreements
Reporting

Professional

250

Per month

Features included:

API Access
Bookkeeping
Channel Management
Customer Login Portal
Customer Management
Digital Signature
Fleet Management
Mobile App
Multiple Languages.
Online Reservations
Rental Agreements
Reporting
Toll Management

Enterprise

No pricing info

Features included:

100+ Vehicles
API Access and Reporting
Bookkeeping
Channel Management
Customer Login Portal
Customer Management
Digital Signature
Fleet Management
Mobile App
Multiple Languages
Online Reservations
Rental Agreements
Toll Management

User opinions about HQ Rental Software price and value

Value for money rating:

4.8

Of 20 reviews that provide robust commentary on HQ Rental Software's price and value, 70% mention it in a positive light.

Reviewers appreciate HQ Rental Software's reasonable pricing and the extensive features it offers, making it a cost-effective solution for many. Some users report that it is cheaper than other software options they have tried, which helps reduce their workload and increase bookings. They find it particularly beneficial for small companies and startups due to its affordability. Users think the software's pricing structure is fair and allows for business scaling without additional costs. However, some reviewers feel that the initial and monthly fees are high and mention unexpected costs, such as additional fees for Stripe integration, which require extra financial planning.

, and

To see what individual users think of HQ Rental Software's cost and value, check out the review excerpts below.

“Between the price (half of what I was paying before) and the functionality of the system, my work load has gone down and my rentals have gone up as the booking engine is better and it is easier for guests to book.”

Rebecca Q.

Owner

“The pricing is great as well, especially for small companies it's a great software to get started.”

Matthias P.

Director

“One aspect that posed some challenges during my experience with the booking management software was the initial cost and the lack of clarity regarding the inclusion of a website.”

Claudio P.

Manager

HQ Rental Software integrations (14)

Integrations rated by users

We looked at 334 user reviews to identify which products are mentioned as HQ Rental Software integrations and how users feel about them.

Stripe

Integration rating: 4.8 (31)

“doesn't allow to adjust authorizations and release them very quick automatically. In this industry that's something unacceptable or you will be loosing money all the time. ”

“I need to be able to bill a guest online in order to keep up with the industry.”

juan r.

owner

1/2

WordPress

Integration rating: 4.7 (10)

“I had to build my own plugin to integrate and still not happy with how the integration went as there is a key feature with forms not submitting Airline data (it works with some fields but not all)”

Ethan S.

Financial and Technical Officer

QuickBooks Online Advanced

Integration rating: 4.3 (3)

“I run accounting for our business. Wish there was slightly more integration but it works and that’s what matters”

Ethan S.

Financial and Technical Officer

PayPal

Integration rating: 4.3 (3)

Mailchimp

Integration rating: 3.5 (2)

Google Analytics 360

Integration rating: 5.0 (1)

Xero

Integration rating: 5.0 (1)

QuickBooks Online

Integration rating: 5.0 (1)

HQ Rental Software customer support

What do users say about HQ Rental Software customer support?

Customer support rating:

4.8

We analyzed 163 verified user reviews to identify positive and negative aspects of HQ Rental Software customer support.

A significant portion of users highlight the support team's responsiveness and quick resolution of issues or questions.

Common user feedback praises the team's willingness to customize features and adapt the software to specific business needs.

Widely noted by reviewers, the support staff is knowledgeable, patient, and provides clear guidance during setup and ongoing use.

The majority of users appreciate real-time help via live chat and multiple channels, making it easy to get assistance when needed.

Support options

Faqs/forum

Email/help desk

Phone support

Chat

Knowledge base

24/7 (live rep)

Training options

Webinars

Videos

Documentation

Live online

To see what individual users say about HQ Rental Software's customer support, check out the review snippets below.

“By far the most complete renting software, with many features (fleet management, contract automatization, damages overview, payment integration, etc) and great customer support. ”

Charles N.

Web Developer

“The biggest benefit is working with an extremely responsive team that is ready to help and customize the software to our needs which ultimately makes our daily operations easier, quicker and more effective.”

Heather F.

Owner

“With the calendar I can see my fleet and manage it real easy from there. If by any chance I'm stuck then the costumer service on the web page it's fast and polite.”

Jose R.

Owner

HQ Rental Software FAQs

Q. Who are the typical users of HQ Rental Software?

HQ Rental Software has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Small Business

Q. What is HQ Rental Software used for?

HQ Rental Software serves as the online headquarters for rental businesses with tools for managing online bookings, availability, maintenance, rates, and more. Designed specifically for car and bike rental companies, HQ Rental Software provides an all-in-one solution for handling clients, reservations, vehicles, and third-party sales agents. In order to assist with bookings, HQ Rental Software includes an online reservation plugin which businesses can embed into their website with custom workflows to collect bookings. Reservations are managed using a step-by-step process which can be handled partially on the company website and partially in the backend administration portal. The admin panel allows users to view a list of all outstanding reservations including pickup and return dates, locations, type of vehicle, and price, with color-coding to indicate the current status, and custom tags can be added to categorize bookings further. To aid with customer management, HQ Rental Software provides an in-built CRM where users can view customer profiles with rental history and contact details. From the back-end administration panel users can also manage fleets, track the number of vehicles available in real-time, adjust rates for seasonal changes or implement insurance add-ons, schedule maintenance and track costs, set-up business protocols, generate performance reports, and integrate with payment systems to process payments and manage bookkeeping.

Q. What are the benefits of using HQ Rental Software?

Manage reservations with an integrated online booking plugin which can be added to websites and a backend admin portal where users can manage billing rates, check availability in real time, create and store contracts, and more.

Integrate with third-party payment and accounting platforms such as Paypal, Authorize.net, Quickbooks, Xero, and more to accept payments and streamline bookkeeping and records.

Keep track of key performance indicators and view reports on metrics such as tennant stats, bookings, fleet, and commissions from the reports dashboard.

Allow resellers such as tour operators to login and create reservations, view commissions, and more from their own self-service portal for third-party sellers.

Manage fleets by setting up vehicle classes and managing the catalog of vehicles. Users can also schedule and record fleet maintenance and expenses over time.

Q. What languages does HQ Rental Software support?

HQ Rental Software supports the following languages:
Danish, Dutch, English, French, German, Italian, Norwegian (Bokmal), Spanish, Swedish

Q. Does HQ Rental Software support mobile devices?

HQ Rental Software supports the following devices:
Android, iPad, iPhone

Q. Does HQ Rental Software offer an API?

Yes, HQ Rental Software has an API available for use.

Q. What level of support does HQ Rental Software offer?

HQ Rental Software offers the following support options:
FAQs/Forum, Email/Help Desk, Phone Support, Chat, Knowledge Base, 24/7 (Live rep)