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Top Rated Note-Taking Software with Collaboration Tools in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Collaboration tools enable users to share, edit, and comment on notes in real-time, enhancing teamwork and communication. They support multiple users working simultaneously, streamline project workflows, and keep everyone updated with the latest changes. Our reviewers in note-taking software rated this feature as important.

3 Best Note-Taking Software with Collaboration Tools

  • Notion
  • Microsoft OneNote
  • Evernote Teams - Highest rated for collaboration tools

See other top Note-Taking products with collaboration tools

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the note-taking software category. They also needed to have sufficient reviews about collaboration tools, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for collaboration tools based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Notion logo
4.7
(2.6K)
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User insights about the collaboration tools feature

Reviewers indicate that Notion's collaboration tools are highly valuable for team coordination and project management. They appreciate the ability to co-author pages, share documents, and manage tasks in real-time. Users report that the platform's integration with tools like Slack and Google Drive enhances its collaborative capabilities. However, some reviewers feel that the lack of in-app chat and video conferencing limits its efficiency. They find the version history and notification features helpful for tracking changes and maintaining organization.
“ I have found that the collaboration tools have been a bit limited. On one hand, the ability to assign tasks to team members and share pages has been useful, but the lack of real-time collaboration tools such as in-app chat or video conferencing has made it difficult to work efficiently with my team. Additionally, while it's possible to integrate with other apps like Slack and Google Drive, it still doesn't provide the same level of collaboration features as other dedicated project management tools. Overall, while Notion offers some collaboration features, it could be improved to be more efficient for team work.”
KG

Koffi G.

CEO

“Collaboration tools in Notion are important because they enable real-time editing, comments, and shared workspaces, which improve team communication and streamline project workflows.”
MP

Matteo P.

Graphic Designer

Note-Taking key features coverage

Notion offers 6 out of the 6 key features for Note-Taking software identified by reviewers:

Notes Management4.7
Multi-Device Support4.5
Task Management4.6
To-Do List4.6
Search/Filter4.4
Document Storage4.5

Pros and cons based on 2,699 verified reviews

76% of users rated Notion 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,699 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Cons:

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft OneNote logo
4.6
(1.9K)
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User insights about the collaboration tools feature

Reviewers appreciate Microsoft OneNote's collaboration tools for their seamless integration with other Microsoft products like Teams and Office. They highlight the ease of sharing notes, real-time updates, and simultaneous editing as key benefits. Users report that the platform is effective for team coordination, project management, and meeting documentation. However, some mention occasional sync issues and the lack of tagging users as areas for improvement. They find the integration with Microsoft Teams particularly useful for collaborative work.
“How OneNote allows you to collaborate with teammates goes above and beyond. It allows you to share your notebooks with anyone that you choose, which definitely makes it easier to work on team projects or share documents. It also gives you the ability to add comments and annotations, which makes it very easy to provide feedback and make changes to documents in real time.”
Verified reviewer profile picture

Cassandra C.

Owner

“OneNote affords a great deal of collaboration with shared notebooks both online and off. Changes are updated in real time across connected devices, and edits made by others are clearly indicated within the notes. With the integration with Microsoft Teams, the collaboration potential and functionality has been expanded even further.”
Verified reviewer profile picture

Joseph G.

Quality & Technical Leader

Note-Taking key features coverage

Microsoft OneNote offers 5 out of the 6 key features for Note-Taking software identified by reviewers:

Notes Management4.7
Multi-Device Support
Task Management4.4
To-Do List4.5
Search/Filter4.4
Document Storage4.5

Pros and cons based on 1,954 verified reviews

66% of users rated Microsoft OneNote 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,954 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective team collaboration

Comprehensive educational tools

Efficient meeting notes

Flexible note organization

Seamless note sharing

Cons:

Frequent performance issues

Inconsistent version updates

Limited text formatting options

Inconsistent device syncing

Problematic copy-paste functionality

See pros and cons details

Pricing

Starting price:$7.20 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Evernote Teams logo
4.4
(8.2K)
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User insights about the collaboration tools feature

Users find Evernote Teams' collaboration tools useful for sharing notes and documents within teams. They appreciate the ability to assign permissions, integrate with Google Docs and Microsoft Office, and use 'Spaces' for project collaboration. Reviewers mention that while the tools are effective, they sometimes face sync issues. They value the ease of sharing notes and the ability to comment, which enhances team communication. However, some feel that the collaboration features are not as robust as those in other dedicated tools.
“With Evernote, you can create notebooks and share them with other team members. This way, everyone can contribute to the same project and have access to the most recent updates. You can also easily communicate with your team by commenting on notes and leaving notes for one another.This level of collaboration can be a real lifesaver when working on large projects or when you need timely input from others. It can also help to keep everyone on track and accountable. So if you're looking for a way to boost your productivity, be sure to check out Evernote's collaborative features.”
Am

Ahmed m.

director

“Collaboration tools in Evernote Teams are essential for seamless teamwork, enabling efficient communication and project coordination, which enhances collective productivity and success.”
Verified reviewer profile picture

Gabriel V.

IT Support

Note-Taking key features coverage

Evernote Teams offers 6 out of the 6 key features for Note-Taking software identified by reviewers:

Notes Management4.7
Multi-Device Support4.5
Task Management4.4
To-Do List4.5
Search/Filter4.4
Document Storage4.4

Pros and cons based on 8,252 verified reviews

57% of users rated Evernote Teams 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 8,252 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Cons:

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details

Pricing

Starting price:$7.99 /per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Note-Taking Software with Collaboration Tools in 2026

Evernote Teams logo

Create, capture & access everyday notes on mobile devices

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Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

learn more
With monday.com Work OS you can easily manage your company’s internal documentation on one collaborative platform. Use customizable templates to create everything from meeting notes to forms, share and collaborate with your team members in real-time, and use automations to speed up approvals.

Read more about monday.com

Users also considered
Notion logo

Project and task management tool

learn more
Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Microsoft OneNote logo

Collaboration and file management

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Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.

Read more about Microsoft OneNote

Users also considered
Transkriptor logo

AI-enabled solution to transcribe audio & video into text

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Transkriptor is an online transcription software that helps small to large businesses convert audio and video into text using artificial intelligence (AI) technology.

Read more about Transkriptor

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Aha! logo

Platform for strategic product roadmapping

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Use powerful note-taking functionality in Aha! software to document product information. Draft content fast with AI and apply rich formatting. Guided templates help you consistently capture and share information. This functionality is available in Aha! Knowledge — the product information hub.

Read more about Aha!

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Plottr logo

Plan your books the way you think

learn more
Plottr is a popular visual book outlining and story bible software and web app, used by thousands of professional and aspiring writers, that makes planning your books as much fun as writing them.

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Google Keep logo

Note-taking application with color coding and labeling

learn more
Google Keep is a web-based note-taking application designed to help individuals and professionals capture ideas with their voice, check tasks off to-do lists, add images to notes, and more. It lets users create, share, and collaborate with team members on lists and notes.

Read more about Google Keep

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Fusebase logo

Collaboration and information management tool

learn more
An all-in-one, AI-powered tool designed to streamline client collaboration with advanced yet intuitive features for real-time collaboration and project management. Optimize daily operations with our advanced FuseBase AI assistant.

Read more about Fusebase

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LiquidText logo

Multi-touch document manipulation system

learn more
LiquidText brings all documents with your highlights, annotations, observations and notes into a unified workspace and allows you to make live connections among, between and within anything in the project by just drawing lines.

Read more about LiquidText

Users also considered
Notehouse logo

Clear documentation. Shared understanding. Intuitive.

learn more
A structured note-taking platform built for teams working with sensitive information. Notehouse enables narrative-based notes that remain organized, searchable, and connected to relevant context, helping teams preserve meaning over time instead of scattered entries.

Read more about Notehouse

Users also considered
Notejoy logo

Collaboration tool for creating, editing and sharing content

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Notejoy is a collaboration tool, which helps organizations capture, share, and discover ideas using notes to generate roadmaps, blog posts, call scripts, onboarding material, OKRs, and more. Users can upload images, create checklists, share codes, and define markdown syntax and keyboard shortcuts.

Read more about Notejoy

Users also considered
Akiflow logo

Personal task manager and calendar application

learn more
Akiflow is a tasks and calendars productivity application, which enables users to capture tasks from multiple sources, process fast with shortcuts like plan and snooze, and increase focus and personal organization.

Read more about Akiflow

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Notebird logo

Easy-to-use pastoral care software

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Notebird is easy-to-use pastoral care software helping leaders and their care teams track and organize pastoral care.

Read more about Notebird

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eM Client logo

Email, calendar, contacts, tasks, notes and chat in one app

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eM Client is a powerful email client for Windows and macOS with a clean and easy-to-use interface. It also offers features for calendars, tasks, contacts, notes and chat.

eM Client covers all professional communication needs
for any team or enterprise and easily connects to any email service.

Read more about eM Client

Users also considered
Zoho Notebook logo

Note-taking application to create, aggregate and collaborate

learn more
Zoho Notebook is an online note-taking application that helps you to organize everything that matters to you. It lets you create, aggregate, save, and share your important notes online. Move objects between pages and notebooks or export an entire book as an HTML page.

Read more about Zoho Notebook

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Otter logo

AI-based transcription management and collaboration software

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Otter is a transcription software designed to help businesses generate notes for meetings, interviews, and lectures through voice dictation or file transcription. The AI-enabled solution allows organizations to record, organize, and save voice notes and interactions in a centralized repository.

Read more about Otter

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Goodnotes logo

The leading AI-powered digital note-taking app

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Goodnotes is a powerful note-taking app designed to provide a seamless, natural handwriting experience on digital paper, combining the simplicity of handwriting, the power of digital tools and advanced AI features to enhance productivity, planning and live collaboration.

Read more about Goodnotes

Users also considered
Obsidian logo

Cloud-based note-taking software

learn more
Obsidian is a cloud-based note-taking application that offers an interface to help users create, organize, and link notes. The solution is customizable, enabling teams to edit notes accordingly before publishing them online.

Read more about Obsidian

Users also considered
Motion logo

AI-powered scheduling and productivity platform

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Motion AI Notetaker automatically records, transcribes, and summarizes meetings, capturing key decisions and action items. It turns discussions into tasks, syncs them with your projects, and shares insights instantly — so nothing is missed or forgotten.

Read more about Motion

Users also considered
EssentialPIM logo

Personal information management software

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EssentialPIM is a cloud-based personal information management software designed to help small to midsize businesses view, store, and manage all personal and important information in a secure and centralized database. The platform enables organizations to update, edit, and organize appointments, notes, contacts, passwords, tasks, and emails across multiple applications and devices via a unified portal.

Read more about EssentialPIM

Users also considered
Leexi logo

AI-enabled conversational intelligence platform

learn more
Leexi is a cloud-based conversational intelligence platform that helps businesses analyze, summarize, and transcribe audio and video calls. With its AI-powered meeting summary and automated note-taking features, it enables teams to optimize sales, telephony, and video conferencing operations.

Read more about Leexi

Users also considered
Notability logo

Note-taking and PDF annotation application

learn more
Notability is a mobile-based note-taking application, which helps individuals collaborate and manage projects using sketching and PDF annotation tools. Users can create hand-crafted notes with GIFs, web pages, or images, rotate or color the ideas, and organize them as per requirements.

Read more about Notability

Users also considered
Spike logo

AI-powered email, redefined

learn more
AI-powered email app that keeps communication fast, organized, and secure. Manage all email accounts, chats, calls, and calendars in one workspace—available on every device.

Read more about Spike

Users also considered
ReClipped logo

Highlight, Note & Share important clips from Videos

learn more
ReClipped is a mobile-compatible web-based solution, also a chrome plugin for Individuals and Teams to take private timestamped annotations on videos for note-taking, research, feedback, and analysis.

Read more about ReClipped

Users also considered

Key features for Note-Taking software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Notes Management: Users value creating folders, subfolders, and tags for organizing notes, embedding files, and seamless device synchronization for easy access and collaboration. 96% of reviewers rated this feature as important or highly important.
  • Multi-Device Support: Reviewers appreciate accessing and editing notes across multiple devices, enhancing productivity and flexibility for remote work and collaboration. 89% of reviewers rated this feature as important or highly important.
  • Task Management: Users highlight the ability to create, assign, and track tasks with reminders and progress tracking, improving organization and productivity. 89% of reviewers rated this feature as important or highly important.
  • To-Do List: Reviewers like customizable checklists with reminders and due dates, which help in organizing daily tasks and prioritizing workloads. 85% of reviewers rated this feature as important or highly important.
  • Search/Filter: Users find the search and filter features effective for quickly locating specific notes and information, including text within images and handwritten text. 85% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers appreciate organizing and managing documents, embedding various file types, and accessing stored documents across devices for streamlined workflows. 84% of reviewers rated this feature as important or highly important.