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Top Rated Note-Taking Software with Document Storage in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Document storage allows users to organize, access, and manage various types of files within their notes. It supports embedding different formats, facilitates easy retrieval, and enables collaboration and synchronization across multiple devices. Our reviewers in note-taking software rated this feature as important.

3 Best Note-Taking Software with Document Storage

  • Notion
  • Microsoft OneNote - Highest rated for document storage
  • Evernote Teams

See other top Note-Taking products with document storage

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the note-taking software category. They also needed to have sufficient reviews about document storage, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for document storage based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Notion logo
4.7
(2.6K)
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User insights about the document storage feature

Reviewers indicate that Notion's document storage is highly valued for its ability to store and organize various file types, including PDFs and images. They find it convenient for embedding and accessing documents within pages, though some mention it isn't a complete replacement for dedicated storage solutions like Google Drive. Users appreciate the unlimited storage available with the paid plan and the ease of accessing documents from any device. They also highlight the effective search functionality and the ability to logically link documents to projects.
“I like how Notion does not limit the number of files that can be uploaded in my workspace. Under a workspace, I am able to upload different documents for each pages, which tend to consist of project information. For personal use, I can upload documents such as receipts, screenshots, and graphics without them being over the place since I am also able to categorize them.”
NB

Neidine B.

Web Developer

“Notion can store all types of files, it can also embed certain file type like PDFs so that you can read the documents direction. With the pro plan you have unlimited storage which is great”
Verified reviewer profile picture

Ngha N.

Data Analyst

Note-Taking key features coverage

Notion offers 5 out of the 5 key features for Note-Taking software identified by reviewers:

Notes Management4.7
Multi-Device Support4.5
Task Management4.6
To-Do List4.6
Search/Filter4.4

Pros and cons based on 2,699 verified reviews

76% of users rated Notion 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,699 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Cons:

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft OneNote logo
4.6
(1.9K)
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User insights about the document storage feature

Users report that Microsoft OneNote's document storage is reliable and integrates seamlessly with OneDrive, allowing easy access across multiple devices. They appreciate the ability to store and sync documents in the cloud, making it easy to find and retrieve notes and files. Reviewers like the organization capabilities, such as creating notebooks and sections, and the ability to embed documents and links within notes. However, some users find the interface a bit clunky and mention challenges with large files and sharing.
“Attaching photos, documents & compressed files in a note via desktop or mobile is a flawless experience where uploads (& downloads) are near instant without facing any bandwidth-related hindrances within the application.”
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Mohammad M.

Technical Office Engineer

“Microsoft OneNote allows me to store all of my documents associated with different accounts on their associated OneNote tab. This is essential for the organization of my day to day documents. ”
Verified reviewer profile picture

Jasmine W.

Product Specialist

Note-Taking key features coverage

Microsoft OneNote offers 4 out of the 5 key features for Note-Taking software identified by reviewers:

Notes Management4.7
Multi-Device Support
Task Management4.4
To-Do List4.5
Search/Filter4.4

Pros and cons based on 1,954 verified reviews

66% of users rated Microsoft OneNote 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,954 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective team collaboration

Comprehensive educational tools

Efficient meeting notes

Flexible note organization

Seamless note sharing

Cons:

Frequent performance issues

Inconsistent version updates

Limited text formatting options

Inconsistent device syncing

Problematic copy-paste functionality

See pros and cons details

Pricing

Starting price:$7.20 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Evernote Teams logo
4.4
(8.2K)
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User insights about the document storage feature

Reviewers appreciate Evernote Teams' document storage for its ease of use and organization capabilities. They find it helpful for storing various document types, including notes, spreadsheets, and multimedia files, and value the advanced search features. Users mention the storage capacity varies by plan, with the paid version offering more space. They also highlight the collaborative features, allowing teams to store, edit, and share documents efficiently. Some users note that the free version has limited storage, but overall, they find it a valuable tool for document management.
“Using Evernote teams, you and your team can store, edit, and collaborate on the documents. You can share your valuable information and create your organization's WIKI page to make your organization more effective”
RM

Ranjit M.

Software Engineer

“I can centralize, organize, and manage my company's documents, spreadsheets, multimedia files, emails, and even slack conversations.”
Verified reviewer profile picture

Kid S.

Music Production

Note-Taking key features coverage

Evernote Teams offers 5 out of the 5 key features for Note-Taking software identified by reviewers:

Notes Management4.7
Multi-Device Support4.5
Task Management4.4
To-Do List4.5
Search/Filter4.4

Pros and cons based on 8,252 verified reviews

57% of users rated Evernote Teams 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 8,252 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Cons:

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details

Pricing

Starting price:$7.99 /per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Note-Taking Software with Document Storage in 2026

Evernote Teams logo

Create, capture & access everyday notes on mobile devices

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Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

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With monday.com Work OS you can easily manage your company’s internal documentation on one collaborative platform. Use customizable templates to create everything from meeting notes to forms, share and collaborate with your team members in real-time, and use automations to speed up approvals.

Read more about monday.com

Users also considered
Notion logo

Project and task management tool

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Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Microsoft OneNote logo

Collaboration and file management

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Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.

Read more about Microsoft OneNote

Users also considered
Aha! logo

Platform for strategic product roadmapping

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Use powerful note-taking functionality in Aha! software to document product information. Draft content fast with AI and apply rich formatting. Guided templates help you consistently capture and share information. This functionality is available in Aha! Knowledge — the product information hub.

Read more about Aha!

Users also considered
Google Keep logo

Note-taking application with color coding and labeling

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Google Keep is a web-based note-taking application designed to help individuals and professionals capture ideas with their voice, check tasks off to-do lists, add images to notes, and more. It lets users create, share, and collaborate with team members on lists and notes.

Read more about Google Keep

Users also considered
Fusebase logo

Collaboration and information management tool

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An all-in-one, AI-powered tool designed to streamline client collaboration with advanced yet intuitive features for real-time collaboration and project management. Optimize daily operations with our advanced FuseBase AI assistant.

Read more about Fusebase

Users also considered
LiquidText logo

Multi-touch document manipulation system

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LiquidText brings all documents with your highlights, annotations, observations and notes into a unified workspace and allows you to make live connections among, between and within anything in the project by just drawing lines.

Read more about LiquidText

Users also considered
Notehouse logo

Clear documentation. Shared understanding. Intuitive.

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A structured note-taking platform built for teams working with sensitive information. Notehouse enables narrative-based notes that remain organized, searchable, and connected to relevant context, helping teams preserve meaning over time instead of scattered entries.

Read more about Notehouse

Users also considered
Notejoy logo

Collaboration tool for creating, editing and sharing content

learn more
Notejoy is a collaboration tool, which helps organizations capture, share, and discover ideas using notes to generate roadmaps, blog posts, call scripts, onboarding material, OKRs, and more. Users can upload images, create checklists, share codes, and define markdown syntax and keyboard shortcuts.

Read more about Notejoy

Users also considered
Zoho Notebook logo

Note-taking application to create, aggregate and collaborate

learn more
Zoho Notebook is an online note-taking application that helps you to organize everything that matters to you. It lets you create, aggregate, save, and share your important notes online. Move objects between pages and notebooks or export an entire book as an HTML page.

Read more about Zoho Notebook

Users also considered
Goodnotes logo

The leading AI-powered digital note-taking app

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Goodnotes is a powerful note-taking app designed to provide a seamless, natural handwriting experience on digital paper, combining the simplicity of handwriting, the power of digital tools and advanced AI features to enhance productivity, planning and live collaboration.

Read more about Goodnotes

Users also considered
Obsidian logo

Cloud-based note-taking software

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Obsidian is a cloud-based note-taking application that offers an interface to help users create, organize, and link notes. The solution is customizable, enabling teams to edit notes accordingly before publishing them online.

Read more about Obsidian

Users also considered
EssentialPIM logo

Personal information management software

learn more
EssentialPIM is a cloud-based personal information management software designed to help small to midsize businesses view, store, and manage all personal and important information in a secure and centralized database. The platform enables organizations to update, edit, and organize appointments, notes, contacts, passwords, tasks, and emails across multiple applications and devices via a unified portal.

Read more about EssentialPIM

Users also considered
Leexi logo

AI-enabled conversational intelligence platform

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Leexi is a cloud-based conversational intelligence platform that helps businesses analyze, summarize, and transcribe audio and video calls. With its AI-powered meeting summary and automated note-taking features, it enables teams to optimize sales, telephony, and video conferencing operations.

Read more about Leexi

Users also considered
Spike logo

AI-powered email, redefined

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AI-powered email app that keeps communication fast, organized, and secure. Manage all email accounts, chats, calls, and calendars in one workspace—available on every device.

Read more about Spike

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Mendeley logo

Reference management software for researchers & publishers

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Mendeley is a reference management software designed to help researchers organize and share research papers and discover research data. It enables users to store, note, and cite references, access cross-publisher articles, and directly import documents from desktop applications in real-time.

Read more about Mendeley

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Eric.ai logo

AI-enabled software for managing meeting notes

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Eric.ai is an AI-powered meeting assistant that helps teams streamline their meeting processes. It automatically transcribes, summarizes, and assigns action items from virtual meetings, eliminating the need for manual note-taking. Eric.ai integrates with popular platforms like Zoom, Google Meet, and Microsoft Teams, providing a centralized repository for all meeting data and insights.

Read more about Eric.ai

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Cling logo

Productivity, organization, and project management solution

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With Cling for Teams, you will experience collaboration that is shaped by a common togetherness. No complicated user interface, no superfluous functions that nobody needs, and no long setup time. Everything in Cling is optimized to work smoothly.

Read more about Cling

Users also considered
TheBrain logo

Organize, Visualize and Share Knowledge.

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TheBrain enables you to connect ideas, data, and projects the way you think. Combined with powerful note-taking, AI and search features, users can easily organize large data sets and gain instant access to all relevant information to streamline decision-making and foster innovation.

Read more about TheBrain

Users also considered
xTiles logo

Think, write and organize thoughts.

learn more
xTiles is a cross-platform visual note-taking app helping creative people structure and enhance ideas in one place. The app supersedes several tools, combining the power of whiteboards and text editors. It eliminates the exhaustion of switching between content, giving time and space for creativity.

Read more about xTiles

Users also considered
Laxis logo

Power Better Meetings

learn more
Laxis takes notes for you automatically and accurately. You have the power to run your meetings free of having to record every word, allowing you to focus on the people and the conversation. Laxis is available for Google Meet, Zoom, and soon to Microsoft Teams and Cisco WebEx.

Read more about Laxis

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Saleoid logo

Best CRM Software for leads, sales, marketing & billing

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Saleoid is the Best CRM Software for startups, agencies & SMBs an all-in-one platform to generate leads, manage sales, run marketing, and handle billing in one connected system. Starts at $5/month (2-year plan).

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Macro logo

One-stop shop for knowledge work & collaboration

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Macro is the all-in-one AI workspace that unifies all your files. Chat & collaborate with PDFs, code, notes, diagrams, pictures, & more.

Read more about Macro

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Zoho Office Suite logo

Productivity and collaboration platform

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Zoho Office Suite enhances productivity and provides seamless collaboration. More than just a collection of standalone tools, Zoho Office Suite redefines the boundaries between productivity essentials and business applications. Designed to work harmoniously within the Zoho ecosystem and seamlessly integrate with third-party apps, it goes beyond conventional suites to empower you with unparalleled, end-to-end experiences.

Read more about Zoho Office Suite

Users also considered

Key features for Note-Taking software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Notes Management: Reviewers appreciate the ability to organize notes with folders, tags, and timestamps. They highlight the seamless synchronization across devices, embedding multimedia, and exporting notes to PDFs. 96% of reviewers rated this feature as important or highly important.
  • Multi-Device Support: Users value accessing and editing notes across multiple devices, enhancing productivity and flexibility. This feature ensures seamless synchronization and real-time updates. 89% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers like creating and prioritizing tasks, setting due dates, and tracking progress. They find it useful for team collaboration and project organization. 89% of reviewers rated this feature as important or highly important.
  • To-Do List: Users enjoy creating customizable to-do lists with reminders and checkboxes. This feature helps in prioritizing tasks and tracking daily activities efficiently. 85% of reviewers rated this feature as important or highly important.
  • Search/Filter: Reviewers highlight the powerful search and filter options, allowing quick access to specific notes, keywords, and tags. This feature saves time and improves organization. 85% of reviewers rated this feature as important or highly important.