Dokmee Pricing, Features, Reviews & Comparison of Alternatives

Dokmee Reviews

Dokmee

Document management solution for businesses of all sizes

4.66/5 (29 reviews)
3,508     6,424

Dokmee is a document management and capture solution offered by Office Gemini that allows users to store, secure and manage all the documents at one centralized location. The product has multiple versions and deployment methods that can be selected by organizations on the basis of their size and requirements. It is designed to meet the needs of multiple industries that include accounting, legal, healthcare, education, real estate and so on.

Dokmee offers desktop, web, mobile and cloud versions that are designed for different user types and their access needs. Dokmee desktop is available in the home, professional, enterprise and read-only editions that have a scalable licensing structure and a windows-based client which adapts to the user’s needs. Dokmee web can be accessed through any internet browser and allows users to manage documents on the go. Similarly, the company offers Dokmee cloud that is a subscription based software and stores data in secure data centers of Office Gemini servers. The product offers a wide range of features that include document retention & organization, file collaboration & sharing and workflow management.

Dokmee capture has the capability to convert papers into searchable electronic files through scanning, data capture options and auditing tools. It allows administrators to track profitability and productivity through built-in reporting tools. Users can also export the scanned images with metadata in multiple image formats such as TIFF, JPEG, BMP, GIF etc. Metadata can be exported to CSV, TXT and other user-defined formats.

Dokmee can be accessed on multiple devices through the mobile apps for Android, iOS and Windows. The product is available in English, French, Spanish and Portuguese to its clients across the globe. Some of the key clients are Siemens, Loreal, Movistar, Dupont, and Merck.
www.officegemini.com

Dokmee Reviews (29)

Latest reviews

 Great Software

Dokmee has greatly increased the ease of completing our client orders. We are able to store all of the necessary order documents in the same place so that they can be located quickly by our entire staff. Very pleased with the product, along with the customer service and IT support.

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Reviewed 14th of December, 2016 by Wendy Miller

 

 Dokmee streamlined our Invoice Approval process

Before Dokmee, when an invoice arrived it had to be routed to specific managers for approval and depending on the invoice some went to multiple managers for approval. They would end up setting on the manager's desk for weeks and sometimes be overlooked. Now, with Dokmee's workflow abilities, we ...

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Reviewed 13th of December, 2016 by Mike VanDerburggen

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Dokmee Pricing

Starting from: $19.95/month

Pricing model: Freemium, One-time License, Subscription

Free Trial: Available (No Credit Card required)

Document Management
• Home: $149.99 per station
• Professional: $795.00 per station
• Enterprise: Contact Dokmee for pricing or quote
Document Management in the Cloud
• Basic: $19.95 per month
• Professional: $29.95 per month
• Business: $49.95 per month
• Enterprise: $89.95 per month
Dokmee Capture
• Standalone Edition: $950 per station
• Network Edition: Contact Dokmee for pricing or quote
Dokmee Page Counter
• Pricing: $159
Dokmee Read Only and Web version
• Pricing: Contact Dokmee for pricing or quote

Key Features of Dokmee

  • HIPAA compliant
  • File cabinet level user restrictions
  • Multi-user
  • Automatic updates
  • Advanced search
  • Index files & folders
  • Automatic backup
  • Database synchronization
  • Workflow management studio
  • File retention
  • Edit files with version control
  • Active directory user integration
  • Import and export files with indexing
  • Drag & drop files
  • Project and file notes
  • Outlook integration
  • Electronic file management
  • Share files from one centralized location
  • Increase collaboration between users
  • Centralized file repository

Dokmee Screenshots (7)

Dokmee screenshot: Dokmee - Audit reports and file logDokmee screenshot: Dokmee - Control panel of the solutionDokmee screenshot: Dokmee - File retention wizardDokmee screenshot: Dokmee - File reviewing and auditing capabilitiesDokmee screenshot: Dokmee - Multiple device accessDokmee screenshot: Dokmee - Workflow managementDokmee screenshot

Specifications

Intended Users
Large Enterprises, Mid Size Business, Small Business
Devices Supported
Android, iPhone-iPad, iPhone, iPad, Web-based, Windows Phone, Mobile Web App
Supported Countries
Asia, Brazil, Europe, Germany, Mexico, Middle-East and Africa, United Kingdom, United States
Supported Languages
English, French, Portuguese, Spanish
Support Options
FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials

Alternatives to Dokmee

Benefits

● Dokmee offers easy file organization and retention capabilities through a Windows-like folder structure that helps in manual or automatic file sorting at multiple levels.

● User collaboration and file sharing allows various users to view, edit and revise files at the same time through version control mechanism.

● Dokmee offers a rule-based workflow that allows users to manage and customize business processes and document flow for approval requirements.

● The solution has a built-in audit log that tracks file and system activities to ensure that files are secure, encrypted and only accessible by authorized users.

● The product offers a full-text search functionality and drag & drop capabilities that allow users to drag entire folders into the Dokmee document management system.

Videos

Wendy Miller

Great Software

14/12/2016

Dokmee has greatly increased the ease of completing our client orders. We are able to store all of the necessary order documents in the same place so that they can be located quickly by our entire staff. Very pleased with the product, along with the customer service and IT support.

Pros

I can store menus, special requests, order notes all in the client folder so that my staff can access from any location

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
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Mike VanDerburggen

Dokmee streamlined our Invoice Approval process

13/12/2016

Before Dokmee, when an invoice arrived it had to be routed to specific managers for approval and depending on the invoice some went to multiple managers for approval. They would end up setting on the manager's desk for weeks and sometimes be overlooked. Now, with Dokmee's workflow abilities, we were able to create multiple custom workflows to route the invoices to the proper manager or managers for approval. If the manager had not approved the invoice within three days, they would receive an email reminder that they had invoices that needed approval. This has reduced the time it takes for invoice approval from weeks to just days. In addition, the ability to look invoices from previous years is much faster and efficient.

Pros

Ease of use, Workflow capabilities. They listen to customer¿s feedback and include customers requested features if possible

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Prina Spillane

Good Start!

13/12/2016

Dokmee is a great tool for us to begin our electronic filing journey. It is simple to use and easy to teach to our employees that are utilizing it. Some of the features that we struggle with are the text search of scanned documents and in the set-up of the filing nomenclature because we were new to electronic filing. Overall we are placed with the simplicity and efficiency of the system and look forward to building upon our current file cabinets.

Pros

Ease of use

Cons

Customer support and text search of scanned documents

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10

Recommendations to others considering Dokmee

Be sure to set up your system for the long term because going back to fix the initial set up is challenging! Also, ask lots of questions about best practices in electronic filing systems!

Source: Capterra
Helpful?   Yes   No
Read more
Saul Uribe

Excellent. Great price point and strong technology

28/04/2015

In a price sensitive market like Mexico, we need to give our customers the best technology at very aggressive cost. Dokmee has both. It fits perfect with the SMB, but has the strength and technology that the market requires in document management. I not only recommend Dokmee to my colleagues, but I also use it in my business.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Erik Banis

Excellent document tool

01/09/2014

The functionality of Dokmee is pretty impressive, specifically if you consider it's price level compared to competitive products. It's a great tool that offers all the basics you need for data capture from scanned documents but also for managing existing digital archives including functions like version control. When scanning paper documents into Dokmee it acts like a full data capture tool with automated file separation, barcode recognition, OCR etc., without having to pay per 'click' as other applications require. That combined functionality is what I really like, a powerful capture solution and a professional document management tool in a single application.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Kenneth McGuire

We value Dokmee and the relationship.

13/08/2014

We implemented Dokmee several years ago in our financial services practice and have been very pleased with the product and customer service. It is difficult to find solutions for the maintenance of records and meet all compliance requirements and Dokmee has filled the role wonderfully. The ability to store files as though they were kept in your file drawers makes the process easy to utilize and learn for all staff members. We have found the customer support staff to be knowledgeable and friendly to work with and have followed through on all requests. We value the product and relationship.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
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Marc Moran

Dokmee Records Retention

29/07/2014

This product is extremely easy to set-up. The wizard takes you step by step for a quick and painless process. The highlight for is the records retention feature. Again, using a wizard you can easily setup up how long to keep electronic documents and whether to send them to a queue for review or delete the permanently. This is a fantastic tool and comes highly recommended.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
David Roffey

Dokmee Capture Enterprise moves on from Diamond VIsion

28/07/2014

As a Sales Engineer for Xerox Documate and Visioneer scanners, I support and use our bundled software offerings, both with end-users and our sales teams. From installation, training, and configuration/setup of workflows to suit process requirements. As such I use the products not only in lab test environments, but also in real-world scenarios. This latest offering in the Dokmee suite of products has had the user interface completely re-designed, and also had some nice upgrades on the functionality within the different modules, making them even more useable, that make this a great and relatively easy product to use. I say relatively, because as with all software we are not familiar with, it does take a little time to learn where everything is and to get the most out of it¿. The workflow set up compared to other similar offerings is relatively simple, allowing anyone with some basic knowledge of document capture workflows to easily configure Dokmee Capture to their requirements. Flexibility comes with being able to select which modules to include in the workflow: Scan; Index; QC Index; QC; Zonal/Barcode/OCR; Export. Once this is decided, the rest of the setup is a breeze. Each module has its own settings, and the interfaces are quite intuitive, almost guiding you through what is required to make it work for you. I particularly like the Auto-Module Progression feature. This simple yet powerful option can make even the most challenging workflows clean and seamless for the users, and also helps to train them on its use. The new UI is clean and fresh, and appears to have been modelled on the latest Microsoft Windows 8 scheme. However, the use of the colored boxes on the dashboard could have been given some more thought. It appears to be totally random, which I found that you needed to ignore the color and icons, and read the descriptions closely to access what was needed! Having related tasks/functions using the same color would make this great product even easier to use.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Chad Power

Dokmee

25/07/2014

Dokmee has helped us create a better customer experience as well as increased our profitability within the last 12 months. We are able to process our invoices faster which has allowed us to take advantage of early payment discounts. Plus it has also provided us a tool to fully automate and expedite most facets of our work processes which has led to better customer service and increased employee productivity.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Dan Tienes

Dokmee allowed us to go completely paperless

25/07/2014

Dokmee has been a very valuable partner for Corporate Cost Control. In addition to allowing us to move to a completely paperless environment for our geographically-dispersed workforce, Dokmee has provided us with several custom-developed applications. They have always been very responsive. Dokmee¿s employees are professional and very customer-focused. We have used their product for the past five years and have always been very satisfied.

Rating breakdown

Ease of use
Customer support
Source: Capterra
Helpful?   Yes   No
Read more

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