Dokmee Pricing, Features, Reviews & Comparison of Alternatives

Dokmee

Document management solution for businesses of all sizes

4.68/5 (41 reviews)

Dokmee overview

What is Dokmee?

Dokmee is a document management and capture solution offered by Office Gemini that allows users to store, secure and manage all the documents at one centralized location. The product has multiple versions and deployment methods that can be selected by organizations on the basis of their size and requirements. It is designed to meet the needs of multiple industries that include accounting, legal, healthcare, education, real estate and so on.

Dokmee offers desktop, web, mobile and cloud versions that are designed for different user types and their access needs. Dokmee desktop is available in the home, professional, enterprise and read-only editions that have a scalable licensing structure and a windows-based client which adapts to the user’s needs. Dokmee web can be accessed through any internet browser and allows users to manage documents on the go. Similarly, the company offers Dokmee cloud that is a subscription based software and stores data in secure data centers of Office Gemini servers. The product offers a wide range of features that include document retention & organization, file collaboration & sharing and workflow management.

Dokmee capture has the capability to convert papers into searchable electronic files through scanning, data capture options and auditing tools. It allows administrators to track profitability and productivity through built-in reporting tools. Users can also export the scanned images with metadata in multiple image formats such as TIFF, JPEG, BMP, GIF etc. Metadata can be exported to CSV, TXT and other user-defined formats.

Dokmee can be accessed on multiple devices through the mobile apps for Android, iOS and Windows. The product is available in English, French, Spanish and Portuguese to its clients across the globe. Some of the key clients are Siemens, Loreal, Movistar, Dupont, and Merck.
www.officegemini.com

Pricing

Pricing options
One time license
Subscription
Free trial
Value for money

Devices

Business size

S
M
L

Markets

United States, United Kingdom, Germany, Brazil, Mexico

Supported languages

English, French, Portuguese, Spanish
Dokmee screenshot: Audit reports and file logDokmee Capture 5 - Introduction - EnglishDokmee screenshot: Control panel of the solutionDokmee screenshot: File retention wizardDokmee screenshot: File reviewing and auditing capabilitiesDokmee screenshot: Multiple device accessDokmee screenshot: Workflow managementDokmee screenshot: Dokmee helps manage all electronic document needs

Dokmee reviews

Excellent
28

Very good
13

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.7
  4.7
  4.7
  4.7
Tan Yean Fern Jessica

Dokmee DMS

Used daily for 2+ years
Reviewed 2019-04-15
Review Source: Capterra

Document are easily retrieved at anytime anywhere. Especially when you are out of office, accessing internal document is just a click away. Sharing of document is easy and fast. I can share huge files to customer using Dokmee DMS, uploading to the system is also very fast.

Pros
User Friendly interface, just like browsing Windows 10, no special skill required to learn to use the Dokmee DMS.

Cons
Sharing of files can be better if it is share by folder.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Helios Mejia

Excellent solution for document management

Used daily for 2+ years
Reviewed 2019-05-23
Review Source: Capterra

Save time when documents are needed, preserve documents, increase collaboration and faster processes.

Pros
It’s easy to use and easy to implement and has many usable features.

Cons
More compatibility with other platforms

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Anonymous

Dokmee is good for document management

Used occasionally for free trial
Reviewed 2019-01-08
Review Source: Capterra

Pros
We like how it can keep all the documents organized and all in one place.

Cons
So far, I have not had a need to use it too much which is why I can't speak of the cons.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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Mike VanDerburggen

Dokmee streamlined our Invoice Approval process

Used daily for 2+ years
Reviewed 2016-12-13
Review Source: Capterra

Before Dokmee, when an invoice arrived it had to be routed to specific managers for approval and depending on the invoice some went to multiple managers for approval. They would end up setting on the manager's desk for weeks and sometimes be overlooked. Now, with Dokmee's workflow abilities, we were able to create multiple custom workflows to route the invoices to the proper manager or managers for approval. If the manager had not approved the invoice within three days, they would receive an email reminder that they had invoices that needed approval. This has reduced the time it takes for invoice approval from weeks to just days. In addition, the ability to look invoices from previous years is much faster and efficient.

Pros
Ease of use, Workflow capabilities. They listen to customer's feedback and include customers requested features if possible

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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David Roffey

Dokmee Capture Enterprise moves on from Diamond VIsion

Reviewed 2014-07-28
Review Source: Capterra

As a Sales Engineer for Xerox Documate and Visioneer scanners, I support and use our bundled software offerings, both with end-users and our sales teams. From installation, training, and configuration/setup of workflows to suit process requirements. As such I use the products not only in lab test environments, but also in real-world scenarios. This latest offering in the Dokmee suite of products has had the user interface completely re-designed, and also had some nice upgrades on the functionality within the different modules, making them even more useable, that make this a great and relatively easy product to use. I say relatively, because as with all software we are not familiar with, it does take a little time to learn where everything is and to get the most out of it . The workflow set up compared to other similar offerings is relatively simple, allowing anyone with some basic knowledge of document capture workflows to easily configure Dokmee Capture to their requirements. Flexibility comes with being able to select which modules to include in the workflow: Scan; Index; QC Index; QC; Zonal/Barcode/OCR; Export. Once this is decided, the rest of the setup is a breeze. Each module has its own settings, and the interfaces are quite intuitive, almost guiding you through what is required to make it work for you. I particularly like the Auto-Module Progression feature. This simple yet powerful option can make even the most challenging workflows clean and seamless for the users, and also helps to train them on its use. The new UI is clean and fresh, and appears to have been modelled on the latest Microsoft Windows 8 scheme. However, the use of the colored boxes on the dashboard could have been given some more thought. It appears to be totally random, which I found that you needed to ignore the color and icons, and read the descriptions closely to access what was needed! Having related tasks/functions using the same color would make this great product even easier to use.

Rating breakdown

Ease of use
Customer support

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Dokmee features

API
Access Control
Activity Tracking
Automatic Notifications
Collaborative Workspace
Document Management
Drag & Drop Interface
File Management
Search Functionality
Workflow Management

Activity Dashboard (200 other apps)
Chat (166 other apps)
Collaboration Tools (358 other apps)
Commenting (207 other apps)
Customizable Branding (175 other apps)
Document Storage (224 other apps)
Permission Management (202 other apps)
Projections (151 other apps)
Reporting & Statistics (151 other apps)
Third Party Integration (239 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Dokmee

Key features of Dokmee

  • Edit files with version control
  • Active directory user integration
  • Auditing
  • Automatic backup
  • Automatic updates
  • Increase collaboration between users
  • Database synchronization
  • Electronic file management
  • Share files from one centralized location
  • HIPAA compliant
  • Index files & folders
  • Outlook integration
  • Multi-user
  • Project and file notes
  • Advanced search
  • Workflow management studio
  • Centralized file repository
  • Import and export files with indexing
  • Drag & drop files
  • File retention
  • File cabinet level user restrictions
View All Features

Benefits

Dokmee offers easy file organization and retention capabilities through a Windows-like folder structure that helps in manual or automatic file sorting at multiple levels.

User collaboration and file sharing allows various users to view, edit and revise files at the same time through version control mechanism.

Dokmee offers a rule-based workflow that allows users to manage and customize business processes and document flow for approval requirements.

The solution has a built-in audit log that tracks file and system activities to ensure that files are secure, encrypted and only accessible by authorized users.

The product offers a full-text search functionality and drag & drop capabilities that allow users to drag entire folders into the Dokmee document management system.