Dokmee Software Pricing & Features

Dokmee

Document management solution for businesses of all sizes

4.63/5 (30 reviews)

Dokmee overview

Dokmee is a document management and capture solution offered by Office Gemini that allows users to store, secure and manage all the documents at one centralized location. The product has multiple versions and deployment methods that can be selected by organizations on the basis of their size and requirements. It is designed to meet the needs of multiple industries that include accounting, legal, healthcare, education, real estate and so on.

Dokmee offers desktop, web, mobile and cloud versions that are designed for different user types and their access needs. Dokmee desktop is available in the home, professional, enterprise and read-only editions that have a scalable licensing structure and a windows-based client which adapts to the user’s needs. Dokmee web can be accessed through any internet browser and allows users to manage documents on the go. Similarly, the company offers Dokmee cloud that is a subscription based software and stores data in secure data centers of Office Gemini servers. The product offers a wide range of features that include document retention & organization, file collaboration & sharing and workflow management.

Dokmee capture has the capability to convert papers into searchable electronic files through scanning, data capture options and auditing tools. It allows administrators to track profitability and productivity through built-in reporting tools. Users can also export the scanned images with metadata in multiple image formats such as TIFF, JPEG, BMP, GIF etc. Metadata can be exported to CSV, TXT and other user-defined formats.

Dokmee can be accessed on multiple devices through the mobile apps for Android, iOS and Windows. The product is available in English, French, Spanish and Portuguese to its clients across the globe. Some of the key clients are Siemens, Loreal, Movistar, Dupont, and Merck.
www.officegemini.com

Pricing

Starting from
$29/month
Pricing options
Free
Free trial
One-time license
Subscription
Value for money

Devices

Business size

S
M
L

Markets

United States, Asia, Brazil, Europe, Germany and 3 other markets, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English, French, Portuguese, Spanish
Dokmee screenshot: Audit reports and file logDokmee Capture 5 - Introduction - EnglishDokmee screenshot: Control panel of the solutionDokmee screenshot: File retention wizardDokmee screenshot: File reviewing and auditing capabilitiesDokmee screenshot: Workflow managementDokmee screenshot: Dokmee helps manage all electronic document needsDokmee screenshot: Multiple device access

Dokmee reviews

Excellent
19

Very good
11

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  5.0
  4.2
  4.7
  4.8
Mike VanDerburggen

Dokmee streamlined our Invoice Approval process

Used daily for 2+ years
Reviewed 2016-12-13
Review Source: Capterra

Before Dokmee, when an invoice arrived it had to be routed to specific managers for approval and depending on the invoice some went to multiple managers for approval. They would end up setting on the manager's desk for weeks and sometimes be overlooked. Now, with Dokmee's workflow abilities, we were able to create multiple custom workflows to route the invoices to the proper manager or managers for approval. If the manager had not approved the invoice within three days, they would receive an email reminder that they had invoices that needed approval. This has reduced the time it takes for invoice approval from weeks to just days. In addition, the ability to look invoices from previous years is much faster and efficient.Ease of use, Workflow capabilities. They listen to customer's feedback and include customers requested features if possible

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Dokmee

Document management solution for businesses of all sizes

David Roffey

Dokmee Capture Enterprise moves on from Diamond VIsion

Reviewed 2014-07-28
Review Source: Capterra

As a Sales Engineer for Xerox Documate and Visioneer scanners, I support and use our bundled software offerings, both with end-users and our sales teams. From installation, training, and configuration/setup of workflows to suit process requirements. As such I use the products not only in lab test environments, but also in real-world scenarios. This latest offering in the Dokmee suite of products has had the user interface completely re-designed, and also had some nice upgrades on the functionality within the different modules, making them even more useable, that make this a great and relatively easy product to use. I say relatively, because as with all software we are not familiar with, it does take a little time to learn where everything is and to get the most out of it . The workflow set up compared to other similar offerings is relatively simple, allowing anyone with some basic knowledge of document capture workflows to easily configure Dokmee Capture to their requirements. Flexibility comes with being able to select which modules to include in the workflow: Scan; Index; QC Index; QC; Zonal/Barcode/OCR; Export. Once this is decided, the rest of the setup is a breeze. Each module has its own settings, and the interfaces are quite intuitive, almost guiding you through what is required to make it work for you. I particularly like the Auto-Module Progression feature. This simple yet powerful option can make even the most challenging workflows clean and seamless for the users, and also helps to train them on its use. The new UI is clean and fresh, and appears to have been modelled on the latest Microsoft Windows 8 scheme. However, the use of the colored boxes on the dashboard could have been given some more thought. It appears to be totally random, which I found that you needed to ignore the color and icons, and read the descriptions closely to access what was needed! Having related tasks/functions using the same color would make this great product even easier to use.

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Dokmee

Document management solution for businesses of all sizes

Justin Kolumber

Dokmee by Office Gemini: A Fantastic Fit for the SMB Market

Reviewed 2014-07-22
Review Source: Capterra

As a sales professional with an Office Gemini Affiliate, I can say that Dokmee is a refreshing solution that provides a familiar, easy-to-use Windows experience to DMS that requires only minimal training to begin utilizing. What I like most about the solution is its simplicity and user friendly nature. Additionally, it is important to note that Dokmee provides automatic retention enforcement ("out of the box") which allows an organization to choose to off-load content from the system when it has met its respective retention schedule. Other, more expensive solutions that I currently sell require a fairly large monetary investment each time a customer wishes to be able to perform this function. Although Dokmee is a strong system, it is not 100% perfect. I have noticed two areas where I think Dokmee could be improved. The first is that Dokmee does not offer an out-of-the-box integration with Quickbooks. From a Workflow standpoint, this would be extremely helpful to have since QB is used by a very large amount of the SMB market as their Accounting/Financial platform. Second, I would like to see a more robust integration with Outlook to enable more efficient filing of email messages into the system. Currently this is done through the Dokmee Virtual Printer but I think an integrated filing button inside of Outlook that can 'look' into Dokmee to enable rapid filing woud be extremely beneficial.

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Dokmee

Document management solution for businesses of all sizes

Prina Spillane

Good Start!

Used daily for 1-2 years
Reviewed 2016-12-13
Review Source: Capterra

Dokmee is a great tool for us to begin our electronic filing journey. It is simple to use and easy to teach to our employees that are utilizing it. Some of the features that we struggle with are the text search of scanned documents and in the set-up of the filing nomenclature because we were new to electronic filing. Overall we are placed with the simplicity and efficiency of the system and look forward to building upon our current file cabinets. Ease of use

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Dokmee

Document management solution for businesses of all sizes

Oussama Abou KHALIL

Dokmee DMS

Used daily for 2+ years
Reviewed 2018-10-04
Review Source: Capterra

Easy to install and use, advanced search is good

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Dokmee

Document management solution for businesses of all sizes

Dokmee pricing

Starting from
$29/month
Pricing options
Free
Free trial
One-time license
Subscription

Document Management in the Cloud

2GB: Free

10GB: $/£/€29 per month

25GB: $/£/€39 per month

50GB: $/£/€59 per month

100GB: $/£/€99 per month

First User Included in all plans. $/£/€ 15/month per additional user.

Pricing Comparison

How does Dokmee compare with other Collaboration apps?

Subscription plan?

Dokmee



97% of apps offer a
subscription plan

Free trial?

Dokmee



87% of apps have a
free trial

Free plan?

Dokmee



39% of apps have a
free plan

Pricing Comparison

Collaboration app prices shown are $/month




Dokmee Pricing Reviews

Pros
  • Easy to install and use, advanced search is good
Cons
  • Handling MS office files, to review a file an additional application should be installed on the user's PC, concurrent user price is a bit high.
100%
recommended this to a friend or a colleague

Dokmee features

API
Access Control
Automatic Notifications
Collaborative Workspace
Drag & Drop Interface
File Management
Search Functionality

Activity Dashboard (87 other apps)
Chat (108 other apps)
Collaboration Tools (185 other apps)
Commenting (128 other apps)
Communication Management (83 other apps)
Customizable Branding (91 other apps)
Document Storage (123 other apps)
Instant Messaging (82 other apps)
Permission Management (120 other apps)
Projections (114 other apps)
SSL Security (102 other apps)
Tagging (81 other apps)
Third Party Integration (116 other apps)

Competitor Feature Comparison

Mobile apps

iOS App

0 reviews

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Requires iOS 7.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App

0 reviews

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Videos and tutorials

Additional information for Dokmee

Key features of Dokmee

  • HIPAA compliant
  • File cabinet level user restrictions
  • Multi-user
  • Automatic updates
  • Advanced search
  • Index files & folders
  • Automatic backup
  • Database synchronization
  • Workflow management studio
  • File retention
  • Edit files with version control
  • Active directory user integration
  • Import and export files with indexing
  • Drag & drop files
  • Project and file notes
  • Outlook integration
  • Electronic file management
  • Share files from one centralized location
  • Increase collaboration between users
  • Centralized file repository
  • Auditing

Benefits

Dokmee offers easy file organization and retention capabilities through a Windows-like folder structure that helps in manual or automatic file sorting at multiple levels.

User collaboration and file sharing allows various users to view, edit and revise files at the same time through version control mechanism.

Dokmee offers a rule-based workflow that allows users to manage and customize business processes and document flow for approval requirements.

The solution has a built-in audit log that tracks file and system activities to ensure that files are secure, encrypted and only accessible by authorized users.

The product offers a full-text search functionality and drag & drop capabilities that allow users to drag entire folders into the Dokmee document management system.