Dropbox Business Features

Dropbox Business

File syncing, storage & sharing platform

4.52/5 (17,466 reviews)

Dropbox Business Feature Summary

  • File sharing
  • Automatic organization & back-up
  • Any device accessibility
  • File storage
  • Link-sharing via email, chat or text message
  • Online back-up & file recovery
  • Manually set bandwidths
  • Activity audit
  • Automatic updates
  • Team folder manager
  • Admin dashboard
  • Audit sharing activity
  • Group management
  • 256-bit AES encryption security
  • Connected accounts management
  • External sharing
  • Anytime, anywhere access
  • Enterprise mobility management
  • Dropbox badge
  • Plus button
  • File requests
  • File event tracking
  • Invite enforcement
  • Network control
  • Data protection
  • Smart sync
  • Dropbox Showcase
  • Visual previews
  • Customized layouts
  • Accounting integration
  • Team activity tracking
  • Application integration
  • Auditing
  • CRM integration
  • Branding management
  • File synchronization
  • Document storage
  • Email integration
  • File transfer
  • Full text search
  • HIPAA compliance
  • History tracking
  • Offline access
  • Permission management
  • Progress tracking
  • Secure data storage
  • Secure login
  • Single sign on
  • SSL security
  • Third party integration
  • Two-step verification
  • Activity dashboard
  • Authentication & security
  • Centralized billing
  • File & version recovery
  • API
  • Chat
  • Help desk integration
  • Device approvals
  • Password management
  • Remote wipe
  • Version history
  • Preview & download
  • Document management
  • Organization-wide collaboration
  • Commenting
  • Data migration
  • User lists

Competitor Feature Comparison

@mentions
API
Accounting Integration
Activity Dashboard
Activity Tracking
Application Integration
Approval Process Control
Auditing
Authentication
Billing & Invoicing
CRM Integration
Chat
Collaboration Tools
Commenting
Customizable Branding
Data Migration
Data Recovery
Data Synchronization
Document Management
Document Storage
Email Integration
File Transfer
Full Text Search
HIPAA Compliance
Help Desk Integration
History Tracking
Offline Access
Password Management
Permission Management
Preview Functionality
Progress Tracking
Remote Access
Role-Based Permissions
SSL Security
Secure Data Storage
Secure Login
Single Sign On
Third Party Integration
Two-Factor Authentication
User Management
Version Control
Visit WebsiteCompare App
@mentions
API
Accounting Integration
Activity Dashboard
Activity Tracking
Application Integration
Approval Process Control
Auditing
Authentication
Billing & Invoicing
CRM Integration
Chat
Collaboration Tools
Commenting
Customizable Branding
Data Migration
Data Recovery
Data Synchronization
Document Management
Document Storage
Email Integration
File Transfer
Full Text Search
HIPAA Compliance
Help Desk Integration
History Tracking
Offline Access
Password Management
Permission Management
Preview Functionality
Progress Tracking
Remote Access
Role-Based Permissions
SSL Security
Secure Data Storage
Secure Login
Single Sign On
Third Party Integration
Two-Factor Authentication
User Management
Version Control
Visit WebsiteCompare App
@mentions
API
Accounting Integration
Activity Dashboard
Activity Tracking
Application Integration
Approval Process Control
Auditing
Authentication
Billing & Invoicing
CRM Integration
Chat
Collaboration Tools
Commenting
Customizable Branding
Data Migration
Data Recovery
Data Synchronization
Document Management
Document Storage
Email Integration
File Transfer
Full Text Search
HIPAA Compliance
Help Desk Integration
History Tracking
Offline Access
Password Management
Permission Management
Preview Functionality
Progress Tracking
Remote Access
Role-Based Permissions
SSL Security
Secure Data Storage
Secure Login
Single Sign On
Third Party Integration
Two-Factor Authentication
User Management
Version Control
Visit WebsiteCompare App

Mobile apps

iOS App


172,890 reviews

Requires iOS 12.1 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


2,050,949 reviews

Dropbox Business Feature Reviews

25 reviewers had the following to say about Dropbox Business's features:

Yvette Green

Functional cloud storage

2019-11-23

Overall very solid cloud storage for individual and group use.

Pros

Box is a solid option for cloud storage. It's intuitive and easy to use for file sharing.

Cons

The interface is good but not quite as easy for file management as Google Drive.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Internet company, 51-200 employees)

Powerful and secure

2018-06-22

Document sharing, collaboration, secure file storage, project management

Pros

The ability to simultaneously edit documents is great for our project teams to collaborate

Cons

There has not been too much that we dislike. The price is high, but that is expected for a solution with this amount of features.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Stephen Manktelow

For the price, Dropbox Business was outclassed by other products (for our needs, anyway)

2019-11-19

We were attempting to solve a few problems at once and thought we had the key with Dropbox Business; realizing some of its limitations, we felt that - especially for the price - another platform was the better option for us.

Pros

Initially, Dropbox Business was the answer for us in terms of establishing file management and cloud storage systems for our team, but...

Cons

...later we discovered that it lacked substantially in the area of collaboration and version / revision control.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Ovais Siddiqui

Excellent Document Sharing Platform

2018-04-27

Document Management, Collaboration, Account Management, Remote Access

Pros

Ease of Managing Documents, create folders as and when needed, access to team members, realtime time document and saving by multiple users

Cons

Online version is slow in terms of speed to access and if two users are simultaneously using the document, it should prioritize the privilege to save the changes by way of notification to the other user instead of saving a conflicted copy

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
shetal Dixit

Secure and extensible Cloud Document Management Tool

2018-02-09

mobile apps, desktop app, unlimited cloud storage, version control , great features.

Pros

It comes with feature rich administrative tools, user management, unlimited deletion and version history and various collaboration tools.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Silumesi Kabilwa

Dropbox Business a Great Software for Document Management

2020-10-20

Documents are also secure as there are controls as to who has to have access.

Pros

The cloud storage feature for dropbox makes it an excellent tool for managing our organizations' project documents making our teams more efficient in sharing documents online.

Cons

It is difficult to edit or view documents within dropbox if you compare with Google Drive which has easier functionality for viewing and editing.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Internet company, 1001-5000 employees)

Excellent for file sharing

2018-09-17

Increased productivity.

Pros

Can integrate with third apps by enterprise mobility management providers for seamless communication and secure collaboration. 3.

Cons

There is no provision to add comments on the changes made by other users. 3.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Alejandro Yee

Great software for documento versioning and team collaboration

2018-12-29

Great software but not the cheapest.

Pros

Easy to share files, folders and restrict permissions. Comment documents.

Cons

No notification when a file was accessed, only edited.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Mike Ward

Dropbox Works Well for Collaboration

2019-04-28

We use it for our document management and cloud systems.

Pros

The integration into the operating system of your choice is smooth and allows for smooth notification so you can work well in the collaborative spirit.

Cons

I do believe the online version could rethink the size of the columns to make the titles of the documents easier to read.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Matt K

File management is organized via Dropbox

2016-07-21

Pros

The web interface lets control the management of files and folders in an easy way.

Cons

Nothing in terms of functionality. Everything works good.

Rating breakdown

Value for money
Ease of use
Features

Time used: 6-12 months

Likelihood to recommend

9/10

Recommendations to others considering Dropbox Business

Great tool infact. Managing files is very easy using this software. It helps managing backups and pictures as well as important documents. Sharing feature works great too.

Source: Software Advice
Helpful?   Yes   No
Read more
José Paulo

One of the oldest names in the Cloud keeps getting better

2020-09-04

It was easy to grant permissions to some files whilst keeping the others invisible and safe.

Pros

The new search functions are great for quickly finding files no matter where they are within your folders, and the collaboration tools are well implemented.

Cons

Design-wise, the interface could use a revamp, although this is a matter of personal preference.

Rating breakdown

Value for money
Ease of use
Features

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Trevor Anderson

Dropbox easy to use but not great for collaboration

2020-02-29

As a personal option or if there is only one admin person working in the files it is still a great cloud storage solution.

Pros

You can drag and drop the files you want to save very easily.

Cons

Sharing files through collaboration is not great either and you can lose data if you are not careful with version controls.

Rating breakdown

Value for money
Ease of use
Features

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Helen Roush

It is a great program to secure file sharing and storage.

2018-07-24

You can access the files and it is a great tool for working remotely.

Pros

It works with various third-party app integrations.

Cons

There is nothing negative to say about Dropbox, it is very useful and beneficial. It is highly recommended.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Alex Rodriguez

Nice tool for document sharing

2020-11-10

It has worked well for sharing documents between business teams.

Pros

Drag and drop feature is useful plus link sharing pages and documents.

Cons

Best to have the paid version if you plan use for an entire org which allows controlling user access on a granular level.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

10/10
Source: Software Advice
Helpful?   Yes   No
Read more
Neil Singh

Excellent file sharing solution

2018-12-19

The free version is great for small uses but if you need additional storage and functionality you will need to subscribe for the professional version.

Pros

Dropbox is a cloud file management tool that is easy to deploy and use and it can also run across platform.

Cons

The sharing permissions could use some work as it does not directly limit individuals from removing files from the folders.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Occasionally

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more
Pradip Ray

Dropbox as a Document repository

2020-11-25

It is very good to share documents and recordings to the team members.

Pros

Easy drag and drop file upload.

Cons

Version management is not available.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Internet company, 11-50 employees)

File management made easy

2018-04-17

File management

Pros

Easy to onboard new users and collaborate with clients and partners.

Cons

The Dropbox desktop app UI isn't as clean as the mobile or web apps.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Dropbox for Business provides an easy to use cloud-based file storage and retrieval system.

2018-07-03

Remote file access with a simple to use interface.

Pros

Team collaboration with shared folders and permissions as to who can join a folder are very useful, particularly with the ability to use groups.

Cons

There is currently nothing that has impacted the use of the software, or any features that we haven't liked.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Joanne Conolly

Good repository - not so good for retrieval!

2019-02-05

Great for simple drop and go repository and basic organisation, but you have to spend the money if you want to ensure you can find a document quickly again, without sifting through the thousands of documents it returns on a search.

Pros

East to drag and drop, create folders, scan directly to the Dropbox.

Cons

Searching brings up thousands of documents and hard to narrow down your search.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

6/10
Source: Software Advice
Helpful?   Yes   No
Read more
Ramya P

Usage for Teams

2019-01-22

It has been very good in terms of ease of sharing and collaborating.

Pros

Desktop notifications feature- when somebody adds or makes a change to the a shared Dropbox folder or file, we get a notification.

Cons

Version histories and ability to comment on/ display comments on a document

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Trevor Wood

Simple and Great

2018-08-08

I can just give them access to the property file in Dropbox and drag and drop updated pictures.

Pros

ability to access files on mobile devices.

Cons

Need more storage. Need to upgrade my storage capacity

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Sanchita Agrawal

Dropbox Business: An enterprise solution for managing the files.

2019-03-30

The unlimited API request is also great feature which can be customzied as per the need.

Pros

Advance sharing permission which allow the protect file with password and option like link expiry.

Cons

Dropbox business should enhance the user interface for network control to manage the team access as it needs a lot to dig at the time of auditing the tiered administration.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Wilmary De Jesus

iCloud Storage - Control Revision

2019-12-10

Dropbox is a great tool that facilitates the management of documents.

Pros

The feature of checking in/out documents provides the opportunity to have controls on the document revisions.

Cons

The storage is limited and it is based upon the package you have.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Monthly

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Michael Ybarra

The Indispensable Software

2018-12-26

So Dropbox is a total game changer--simply put, if it weren't for Dropbox, I'd be way more tied to my desk, way more stressed about the safety of my data, and would lose hours of time every year to saving/tracking/recovering old versions. There are a couple things that frustrate me from time to time (see above), but overall it's a phenomenal product and in my experience the best of the various file-management-in-the-cloud products.

Pros

So, I guess what I like most is: high level of data security, ease of synchronizing across platforms, automatic versioning, relative ease of sharing documents with clients and collaborators.

Cons

I do wish the web interface was easier to navigate--same for versioning and collaboration. I usually access my company's Dropbox directly from my Mac's file system, and don't do a ton of collaboration, so it's normally a non-issue--but yeah, the web interface takes some getting used to.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 51-200 employees)

Excellent easy-to-use cloud storage and file sharing for business and personal use

2017-12-11

Content management in the cloud Cloud storage Cloud backup Sharing files and folders across the organization with specific permissions to allow selective access Ability to access any file on the go from any device

Pros

Ability to store large amount of data in the cloud and access it anywhere, anytime, and from any device Ability to share files and folders with peers and set permissions Ease-of-use

Cons

Drop Box price might be expensive if you have multiple business users .

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more