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Top Rated File Sharing Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Access controls/permissions in file sharing software allow users to manage who can view, edit, or share files. This ensures data security, maintains privacy, and supports effective collaboration by tailoring access based on specific needs. Our reviewers in file sharing software rated this feature as important.

10 Best File Sharing Software with Access Controls/Permissions

Product
User rating
Starting price
OnBoard logo
4.7
(1K)
Empty state illustration for "No pricing info"

No pricing info

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Slack logo
4.7
(24K)
8.75
per user/per month
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Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Google Drive logo
4.8
(28.4K)
7
per user/per month
Microsoft SharePoint logo
4.4
(5.4K)
5
per user/per month
iCloud logo
4.7
(1.9K)
0.99
flat rate/per month
Smartsheet logo
4.5
(3.4K)
12
per user/per month

See other top File Sharing products with access controls/permissions

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the File Sharing software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

OnBoard logo

OnBoard

Reviews Sentiment
 
 
 
1-2(4)
3-4(287)
5(764)
Key Features
File Transfer3.7
Document Storage4.4

User insights about the access controls/permissions feature

Reviewers appreciate OnBoard's access controls and permissions, which allow administrators to manage user access based on roles and responsibilities. They find it easy to grant and revoke permissions, ensuring data security and compliance. Users value the ability to control access to specific documents and resources, making collaboration secure and efficient.

See related user reviews

“Having the ability to set permissions for each committee of our board is a great feature. This feature allows me to set permissions for our members to access specific resource files while keeping some confidential. ”
SW

Sheri W.

Administrative Assistant to the CEO

“Having the ability to change permissions as an administrator is key. Helps in monitoring what control is being given with documents. Can hide documents from users who are not a member of a committee etc.”
SK

Sandy K.

Executive Administrator

Starting price
Empty state illustration for "No pricing info"

No pricing info

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Pros and Cons based on 1,055 verified reviews

Effective team collaboration

Outstanding customer service

Comprehensive training resources

Reliable support services

Inconsistent issue resolution

Slow data saving

High costs for small organizations

See pros and cons details
Slack logo

Slack

Reviews Sentiment
 
 
 
1-2(175)
3-4(6,598)
5(17,262)
Key Features
File Transfer4.6
Document Storage

User insights about the access controls/permissions feature

Reviewers appreciate Slack's access controls and permissions, which allow administrators to manage user access to channels and workspaces. They find it easy to set permissions, ensuring that only authorized users can view or edit sensitive information. Users value the ability to create private channels and manage access based on roles, enhancing security and collaboration.
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“This feature helps to feel secure about their data. The workspace or channel feature is an important and secure feature in slack because each channel has its link. Due to this only authorized users can only authenticate that specific channel or workspaces.”
SM

Satish M.

Developer

“Project team members will play various roles during the execution of a project, so Slack will work with them based on assigning required access levels.”
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Jose P.

Business Change Manager, IPMA, PMP.

Starting price
8.75per user /
per month
visit website
Pros and Cons based on 24,035 verified reviews
Verified reviewer profile picture

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,837)
Key Features
File Transfer4.6
Document Storage4.7

User insights about the access controls/permissions feature

Reviewers highlight Dropbox Business's robust access controls and permissions, which allow administrators to set specific access levels for users. They appreciate the ability to share files securely, control who can view, edit, or download documents, and manage permissions efficiently. Users find it easy to grant and revoke access, ensuring data security and compliance.
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“Having management staff and volunteers accessing Dropbox, we can set up permissions so only the necessary documents are viewed by those who need access. We can set up groups to allow members of each group access to everything they need and keep confidential items separate. ”
IL

Irene L.

Covenants Manager - retired

“Access limited to only those you invite to view the particular document/folder. Gives you the ability to give access to only specific folders in your account to specific users. Access to the account does not give access to all contents, administrator will choose what each user can see.”
Verified reviewer profile picture

Evans K.

Finance Manager

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,681 verified reviews
Verified reviewer profile picture

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
File Transfer
Document Storage4.3

User insights about the access controls/permissions feature

Reviewers find Trello's access controls and permissions easy to set up and manage, allowing administrators to control who can view or edit boards and cards. They appreciate the ability to assign specific tasks to team members and limit access to sensitive information. Users value the flexibility to customize permissions, ensuring data security and efficient collaboration.

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“The Access Controls/Permissions feature in Trello is fantastic for team collaboration. Setting permissions is a breeze, allowing me to easily manage who has access to what. The simplicity of inviting team members and controlling their access levels.”
SN

Serge N.

Designer

“Access controls in Trello are crucial for maintaining data security and privacy. They enable you to restrict access to sensitive information, ensuring that only authorized users can view or modify specific boards, cards, or tasks, thereby safeguarding confidential data and maintaining the integrity of your projects.”
SP

Sumit P.

owner

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
File Transfer4.6
Document Storage4.7

User insights about the access controls/permissions feature

Reviewers praise Box for its detailed and customizable access controls and permissions, allowing users to set specific levels of access for files and folders. They appreciate the ability to manage permissions easily, ensuring data security and privacy. Users find it helpful to assign different access levels to team members and external collaborators, making collaboration secure and efficient.
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“Box allows you to choose who can access or edit certain files. I could even set expiration dates for shared links and disable downloading to keep people from accessing at a later time (for privacy reasons).”
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Melanie M.

Owner

“Again, as a Defense Attorney, having protected, documented and encrypted access to sensitive files is a critical aspect of practicing law and is an area that Box affords clear value. In general, you cannot prevent someone from forwarding and email with attachments. However, with Box you can eliminate that concern by limiting access or terminating access after a certain period of time. Further, you can limit individuals from downloading content and simply making content "read only." Frankly, I believe that the areas of Access Control and Access or Content Permission is where Box truly stands apart and shows its true value. ”
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David M.

Attorney and Managing Partner

Starting price
20per user /
per month
Pros and Cons based on 5,622 verified reviews
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Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,150)
Key Features
File Transfer4.7
Document Storage4.7

User insights about the access controls/permissions feature

Reviewers value Google Workspace's comprehensive access controls and permissions, which allow administrators to manage user access based on roles and responsibilities. They find it easy to grant and revoke permissions, ensuring data security and compliance. Users appreciate the flexibility to share documents within and outside the organization while maintaining control over sensitive information.

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“"Access Controls/Permissions are extremely useful in Google Workspace as they allow me to manage who can view, edit, or share files. This feature helps maintain data privacy and control, especially when collaborating with different teams, ensuring th”
Gf

Girgis f.

jofared

“Access controls/permissions in Google Workspace are crucial for managing data security and collaboration. They allow users to define who can view, edit, or share files, ensuring sensitive information is protected while enabling efficient teamwork. Th”
AP

Anket P.

Cosmetic

Starting price
7per user /
per month
Pros and Cons based on 17,469 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Google Drive logo
Reviews Sentiment
 
 
 
1-2(59)
3-4(5,879)
5(22,481)
Key Features
File Transfer4.7
Document Storage4.8

User insights about the access controls/permissions feature

Reviewers appreciate Google Drive's flexible and granular access controls and permissions, allowing administrators to set specific levels of access for individuals or groups. They find it easy to share files securely, control who can view, edit, or comment, and manage permissions efficiently. Users value the ability to restrict access to sensitive documents and the seamless integration with other Google services.
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“I've clicked on many links that lead to different Google Docs. They allow me to do various different things. I've used Google to share documents with many people, but only allow one of those people to edit. It allows me to individually change each person's status with who it is shared to (edit, comment, view) with ease. As long as you know their Google information, it's a piece of cake.”
NM

Noah M.

Creative Mind

“Users can set specific permissions (view, comment, or edit) for each individual or group, allowing for tailored access to files and folders based on need.”
Verified reviewer profile picture

Davia M.

Student

Starting price
7per user /
per month
Pros and Cons based on 28,419 verified reviews
Verified reviewer profile picture

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,512)
5(2,775)
Key Features
File Transfer4.5
Document Storage

User insights about the access controls/permissions feature

Reviewers highlight Microsoft SharePoint's robust access controls and permissions, allowing administrators to manage user access to sites, libraries, folders, and files. They appreciate the granular control over who can view, edit, or share documents, ensuring data security and compliance. Users find it easy to set and manage permissions, making collaboration secure and efficient.
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“The Access Controls/Permissions feature is very utilized by our organization, too! This feature is helpful if you have team members who should only have access to some documents, but not the entire library. For example, if you are a grant writer, you may need access to financial reports whereas other team members do not need that same access, so SharePoint's Access Controls/Permissions setting allows the administrator to set those. ”
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Maggie B.

Manager of Social Capital and Volunteer Programs

“The access controls/permissions are very flexible and has allowed us to give access to third party who only require view access or temporary access or give access to external persons to upload documents.This also helps us to collaborate with persons who do not have a Microsoft 365 account on our platform”
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Miguel M.

IT Director

Starting price
5per user /
per month
Pros and Cons based on 5,410 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
iCloud logo
Reviews Sentiment
 
 
 
1-2(31)
3-4(478)
5(1,425)
Key Features
File Transfer
Document Storage4.7

User insights about the access controls/permissions feature

Reviewers highlight iCloud's strong security measures for access controls and permissions, including passwords, biometrics, and two-factor authentication. They appreciate the ability to share files with team and family members while maintaining control over who can view or edit the data. Users find the management of access permissions effective and straightforward, ensuring their personal and sensitive information remains secure.

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“ICloud offer us storage and file sharing opportunities. We can access storage and files in ICloud. We can give anyone permission to view the file on storage and manage the access controls and permission.”
MN

Md N.

Lead Generator Specialist

“Access control helps protect sensitive data stored in iCloud by ensuring that only authorized individuals can access and modify it. By implementing strong authentication mechanisms, such as passwords, biometrics, and two-factor authentication, iCloud helps prevent unauthorized access to user accounts and documents.”
NZ

Nabil Z.

Teacher

Starting price
0.99flat rate /
per month
Pros and Cons based on 1,934 verified reviews

Seamless Apple ecosystem integration

Automatic and secure backups

Effective document management

Efficient photo and video storage

Smooth device integration

High cost concerns

Difficult account access

High cost compared to competitors

Limited free storage

Dependence on internet connection

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
File Transfer4.2
Document Storage4.6

User insights about the access controls/permissions feature

Reviewers indicate that Smartsheet's access controls and permissions are robust and customizable, allowing for granular control over who can view, edit, or manage sheets and workspaces. They appreciate the ability to set different permission levels for various users, ensuring data security and integrity. Users also find it easy to share information within and outside the organization while maintaining control over sensitive data.
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“Granular Access Controls: Smartsheet provides customizable access controls and permissions, allowing users to define who can access and edit specific sheets or workspaces. This feature ensures data security and supports collaboration while maintaining control over sensitive information.”
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Saeed E.

Applications and Platforms Testing Engineer

“Smartsheets come with the appropriate permission settings that allow the administrator/owner to manage access to each product in a secure environment. ”
Verified reviewer profile picture

Brad C.

Business Intelligence Analyst

Starting price
12per user /
per month
Pros and Cons based on 3,479 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details

Other Top Rated File Sharing Software with Access Controls/Permissions in 2026

JSCAPE logo

JSCAPE

Centralize and secure your file transfer processes.

visit website
JSCAPE MFT Server is a managed file transfer server that centralizes all of your file transfer processes into a secure, easy-to-use application. JSCAPE MFT supports all major file transfer protocols including AS2, FTP/S, SFTP, SCP, HTTP/S, WebDAV and AFTP. Contact us today to get started for free!

Read more about JSCAPE

Users also considered
IDrive logo

IDrive

Category Leaders

Cloud backup and storage service for PC, mobile, and servers

visit website
IDrive is a cloud backup and storage service with folder sync, bandwidth controls, and file-sharing capability for the corporate sector. Available for Windows, Mac, iOS, and Android, it keeps folder & file versions for 30 days and backs up data from PCs, devices, and network drives.

Read more about IDrive

Users also considered
OnBoard logo

OnBoard

Prepare faster, decide sooner with one secure board record

visit website
OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
monday.com logo

Project management software

monday.com lets you easily share files, sync, and collaborate. Don't waste time on messy folders. Keep files in context.

Read more about monday.com

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
iLovePDF logo

Document generation and management software

Effortlessly share documents using iLovePDF’s suite of 25+ document management tools. Compress PDFs for easy sharing via email or cloud storage, integrate with Google Drive and Dropbox, and protect transfers with password encryption.

Read more about iLovePDF

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro's infinite canvas is your one stop place for all your information. Use it to store post-it notes, images, videos, documents, diagrams, and more. Share online access to your teammates.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a powerful file-sharing platform trusted by more than two million users worldwide. Features include customizable folders and spaces, team dashboards, 400+ app integrations, and data encryption. Share files in real-time and keep stakeholders in the loop with all-in-one software that works.

Read more about Wrike

Users also considered
Workplace from Meta logo

A simple and secure way to connect your organization.

Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
dotloop logo

Real estate transaction management software

dotloop provides a cloud-based platform that consolidates form creation, digital signing, and real estate systems, enabling users to streamline operations through real-time transaction visibility. Targeted towards managing brokers and team leaders, dotloop equips them with essential tools to optimize their agents' performance and overall business operations. Key features of dotloop include real-time visibility facilitated by reporting tools like dotloop charts and report builder.

Read more about dotloop

Users also considered
Revver logo

Cloud based, dynamic document-work management system

Stop using unsafe email attachments to share sensitive documents with clients and partners. With eFileCabinet, you can directly and securely share documents with anyone. Keep your files in a secure environment, but give selective access to outside users.

Read more about Revver

Users also considered
Glasscubes logo

Simplify group collaboration in a user-friendly environment

Secure file sharing and document management in the cloud.

Read more about Glasscubes

Users also considered
Firmex Virtual Data Room logo
Category Leaders

Securely store and share highly confidential documents

Secure virtual data rooms for investment banks, law firms, private equity groups, and corporations to share documents online and collaborate on projects

Read more about Firmex Virtual Data Room

Users also considered
Nextcloud logo
Category Leaders

Collaboration, audio/video calling and file sharing software

Nextcloud is a collaboration platform, which enables organizations to share documents, send or receive emails, manage calendar, and communicate via secure video chats. Features include workflow automation, user authentication, compliance management, remote access, and audit tracking.

Read more about Nextcloud

Users also considered

Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Reviewers appreciate the efficiency, speed, and security of file transfers, highlighting features like link sharing, access control, and large file support. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Users value the ability to organize, access, and share documents securely, with features like folder management, ample storage space, and real-time collaboration. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers emphasize the importance of encryption, access controls, and regular backups to ensure the security and privacy of stored data. 93% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers find mobile access crucial for productivity, enabling them to manage documents, communicate, and collaborate from any location. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Users appreciate the robust encryption methods that protect data during storage and transfer, ensuring confidentiality and security from unauthorized access. 82% of reviewers rated this feature as important or highly important.