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Top Rated File Sharing Software with Search/Filter in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Search and filter capabilities allow users to quickly locate specific files or folders based on various criteria such as names, keywords, metadata, or file types. This saves time and enhances efficiency in managing large volumes of data. Our reviewers in file sharing software rated this feature as important.

10 Best File Sharing Software with Search/Filter

Product
User rating
Starting price
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Microsoft 365 logo
4.7
(14K)
6
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Slack logo
4.7
(24K)
8.75
per user/per month
OneDrive logo
4.5
(12.6K)
1.99
flat rate/per month
monday.com logo
4.6
(5.7K)
9
per user/per month
iCloud logo
4.7
(1.9K)
0.99
flat rate/per month
Smartsheet logo
4.5
(3.4K)
12
per user/per month
Google Drive logo
4.8
(28.4K)
7
per user/per month

See other top File Sharing products with search/filter

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the File Sharing software category. They also needed to have sufficient reviews about search/filter, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for search/filter, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,837)
Key Features
File Transfer4.6
Document Storage4.7

User insights about the search/filter feature

Reviewers value Dropbox Business's search/filter capabilities for their ease of use and efficiency in locating files quickly. They appreciate the ability to filter by various criteria, such as file type and user, which enhances productivity. Users find the search functionality reliable and effective, though some desire more robust options.

See related user reviews

“This feature helps me to look for any files by simply typing any keywords in the search bar. With this, even though I forgot the file name of my document, just by typing words, I can easily find what I am looking for. ”
MD

Mellen D.

Education Student

“The Search/ Filter allows us to search and filter through the documents we have available on our Dropbox storage space effectively and effectiently for the ones we are looking for.”
TM

Tlotlego M.

Applications Developer | Project Administrator

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,681 verified reviews

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
File Transfer
Document Storage4.3

User insights about the search/filter feature

Reviewers appreciate Trello's search/filter capabilities for their ease of use and efficiency in finding tasks and items across boards. They report that the search functionality is particularly helpful for navigating through numerous tasks and lists, making it quick to locate specific items. However, some users wish for more advanced search options similar to Jira's JQL.

See related user reviews

“This is an area where I think that Trello could really improve. I'd love to see more powerful search options (e.g. Jira's JQL).”
LL

Lawrence L.

Lead Producer

“Love this feature! Helps me find everything throughout all my boards.”
SS

Sonia S.

Owner

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,976)
5(9,923)
Key Features
File Transfer4.5
Document Storage4.6

User insights about the search/filter feature

Reviewers appreciate Microsoft 365's search/filter capabilities for their efficiency in locating emails, documents, and information across various applications. They find the search functionality generally effective, though some users experience occasional issues with accuracy and speed. Users value the ability to filter by keywords and other criteria, which enhances productivity.

See related user reviews

“Being able to filter emails especially by using the search filter is a time savor. We sometimes get clients who might send website deliverables in multiple emails and when we have several clients going at the same time, each designer can search and filter emails that may come to the universal email that the clients use before being assigned a dedicated person to communicate with.”
RH

Rosie H.

Owner/Lead Designer

“The robust search functionality, allowing keyword searches within emails and documents, is invaluable. It serves as a highly efficient shortcut, saving considerable time that would otherwise be spent manually reviewing lists”
AP

Albert P.

IT Administrator

Starting price
6per user /
per month
Pros and Cons based on 14,028 verified reviews

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,152)
Key Features
File Transfer4.7
Document Storage4.7

User insights about the search/filter feature

Reviewers praise Google Workspace's search/filter capabilities for their speed, accuracy, and efficiency across all applications, including Gmail, Drive, and Calendar. They find the search functionality intuitive and reliable, often comparing it favorably to other platforms. Users appreciate the customizable filters and the ability to locate specific emails, documents, and files quickly.
Verified reviewer profile picture

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“I appreciate the "Search/Filter" feature in Google Workspace for its speed and accuracy. It allows users to quickly locate specific emails, documents, or files by using keywords, filters, and advanced search options. This helps save time, especially”
Verified reviewer profile picture

Muqtada J.

control and system

“Google Workspace provides powerful search and filter capabilities that allow users to quickly find the files, emails, and other content they need. The search functionality is available across all Google Workspace applications, including Gmail, Google Drive, and Google Calendar.”
MK

Mehdi K.

Mehdi

Starting price
7per user /
per month
Pros and Cons based on 17,471 verified reviews
Verified reviewer profile picture

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Slack logo
Reviews Sentiment
 
 
 
1-2(175)
3-4(6,598)
5(17,263)
Key Features
File Transfer4.6
Document Storage

User insights about the search/filter feature

Reviewers consider Slack's search/filter functionality to be one of its best features, enabling quick and efficient location of messages, files, and conversations. They appreciate the ability to search by keywords, users, and channels, which saves time and enhances communication. However, some users experience difficulties with the search function and suggest improvements for better accuracy.

See related user reviews

“I love that you can narrow your search by choosing a name (user or channel), direct message, and a date and add multiple keywords. You can even exclude channels that may frequently use that word. This advanced search feature has set Slack apart!”
JL

Jenna L.

Project Manager

“I love this functionality and use it constantly to locate specific conversations or information I need using a specific keyword - instead of scrolling through endless conversation threads to find what I am needing.”
CG

Candie G.

Accountant

Starting price
8.75per user /
per month
Pros and Cons based on 24,036 verified reviews

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(243)
3-4(4,803)
5(7,561)
Key Features
File Transfer4.5
Document Storage4.7

User insights about the search/filter feature

Reviewers find OneDrive's search/filter capabilities valuable for quickly locating files and documents. They appreciate the ease of use and the ability to filter by various criteria, such as file type and date. However, some users report occasional issues with the search functionality and suggest improvements for better accuracy and speed.
Verified reviewer profile picture

See related user reviews

“*Search feature is the best because it allows the user find any document easily. *Keeps files organized considering the fact that OneDrive is a storage service with a large number of files,makes them easily accessible . *Filters enables the user to choose the size,type of file easily ”
Verified reviewer profile picture

Esther T.

Journalist

“Once file volumes get to a certain size, the ability to locate docs you know reside on your one drive needs a great filter. I always am able to search/filter to the doc I need.”
AA

Adam A.

Head of Support - Americas

Starting price
1.99flat rate /
per month
Pros and Cons based on 12,607 verified reviews
Verified reviewer profile picture

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
File Transfer4.0
Document Storage4.3

User insights about the search/filter feature

Reviewers indicate that monday.com's search/filter capabilities are highly valuable for quickly locating projects, tasks, and information. They appreciate the variety of filters available, such as Board, Person, and Advanced filters, which enhance efficiency and save time. Users find the search functionality intuitive and effective, especially when managing large volumes of data.
Verified reviewer profile picture

See related user reviews

“The Search/Filter feature in monday.com is essential for quickly locating specific tasks, projects, or updates, saving time and ensuring team members can focus on relevant information amidst large volumes of data.”
BM

Bharat M.

SEO Specialist

“We have various types of filters like, Board, Person, Quick suggested filter, Advanced filter, Filter by multiple conditions , Filter your subitems , Filter by parent columns, ”
Verified reviewer profile picture

Sathish K.

Business Analyst

Starting price
9per user /
per month
Pros and Cons based on 5,720 verified reviews
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
iCloud logo
Reviews Sentiment
 
 
 
1-2(31)
3-4(478)
5(1,425)
Key Features
File Transfer
Document Storage4.7

User insights about the search/filter feature

Reviewers appreciate iCloud's search/filter functionality for its ease of use and effectiveness in locating files and documents. They find it particularly useful for managing large amounts of data and quickly accessing specific items. However, some users feel that the search capabilities could be improved, especially in terms of customization and organization.
Verified reviewer profile picture

See related user reviews

“The search/filter feature in iCloud is fantastic as well, as it allows for a fast and efficient way of finding files by their names and/or internal text contents. This saves lots of time and effort when searching for a certain file that may be in the midst of hundreds or thousands more.”
Verified reviewer profile picture

Samuel K.

Consultant

“With search filters, users can quickly locate specific documents within their iCloud storage. Instead of manually scrolling through numerous files or folders, search filters allow users to narrow down their search based on specific criteria such as file name, file type, date modified, or tags. This saves valuable time and effort, especially when dealing with a large number of documents.”
NZ

Nabil Z.

Teacher

Starting price
0.99flat rate /
per month
Pros and Cons based on 1,934 verified reviews
Verified reviewer profile picture

Seamless Apple ecosystem integration

Automatic and secure backups

Effective document management

Efficient photo and video storage

Smooth device integration

High cost concerns

Difficult account access

High cost compared to competitors

Limited free storage

Dependence on internet connection

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
File Transfer4.2
Document Storage4.6

User insights about the search/filter feature

Reviewers find Smartsheet's search/filter functionality to be a significant time-saver, allowing for easy location of documents and data. They value the ability to save and clone filters, which enhances productivity. However, some users experience occasional issues with filters not displaying the desired results, indicating room for improvement in intuitiveness.
Verified reviewer profile picture

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“Search and Filter function saves a lot of time - in daily work and planning; like the ability to save filters so they do not need to be repeated, and the ability to clone/copy filters to create new filters, saving a lot of time.”
Verified reviewer profile picture

Steve P.

Senior Specialist

“The Search and Filter functionality in Smartsheet is a key feature that enhances productivity and efficiency in managing large datasets and collaborating on projects.”
CS

Chitturi S.

IT Compliance Engineer II

Starting price
12per user /
per month
Pros and Cons based on 3,479 verified reviews
Verified reviewer profile picture

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Google Drive logo
Reviews Sentiment
 
 
 
1-2(59)
3-4(5,879)
5(22,482)
Key Features
File Transfer4.7
Document Storage4.8

User insights about the search/filter feature

Reviewers highlight Google Drive's search/filter capabilities as essential for managing large volumes of files. They find the search functionality quick, accurate, and user-friendly, often leveraging Google's powerful search engine. Users appreciate the ability to search within documents and the variety of filters available, though some suggest improvements for better organization and speed.

See related user reviews

“Searching is very easy in Google Drive. I admit that I am not an organized kind of individual. That is why if you're going to check my Drive, for sure you'll get irritated because there are a lot of folders and files. But the search feature of Google Drive made my life easy as I am able to search with filters (such as if the file is a photo or image, video, pdf, spreadsheet, presentation, etc. Since my Google Drive is connected to my school email, I am also able to check out those files that are in public. So whenever I search, I can also use the filter and choose whether it is owned by me, not owned by me, or a specific person. Lastly, I can also use the filter of when a specific edit is made based on the date. This is useful for searching for something my schoolmates or I recently edited.”
JV

Jaime V.

Education Student

“Search/Filter in Google Drive: This feature is very good, I like it very much because more files of my work remain in Google Drive, hence it becomes easier for me to find my files. Google Drive offers filters based on file types, so I can narrow down my results very well. If I'm looking for any file, I use the Google Drive search bar at the top. As soon as I type any type of file, Google Drive will start showing me similar files. This is a nice feature that comes in handy when I have to remember what type of file I'm looking for. But I don't remember his exact name. Then I find this search filter very effective and simplifies my work.”
MM

Manav M.

Sales And Marketing

Starting price
7per user /
per month
Pros and Cons based on 28,420 verified reviews

Effective collaborative sharing

Seamless integration capabilities

Beneficial for school usage

Cross-device accessibility

Dependence on internet connection

Issues with file upload

Limited search functionality

See pros and cons details

Other Top Rated File Sharing Software with Search/Filter in 2026

Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
monday.com logo

Project management software

monday.com lets you easily share files, sync, and collaborate. Don't waste time on messy folders. Keep files in context.

Read more about monday.com

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
iLovePDF logo

Document generation and management software

Effortlessly share documents using iLovePDF’s suite of 25+ document management tools. Compress PDFs for easy sharing via email or cloud storage, integrate with Google Drive and Dropbox, and protect transfers with password encryption.

Read more about iLovePDF

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro's infinite canvas is your one stop place for all your information. Use it to store post-it notes, images, videos, documents, diagrams, and more. Share online access to your teammates.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a powerful file-sharing platform trusted by more than two million users worldwide. Features include customizable folders and spaces, team dashboards, 400+ app integrations, and data encryption. Share files in real-time and keep stakeholders in the loop with all-in-one software that works.

Read more about Wrike

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
IDrive logo
Category Leaders

Cloud backup and storage service for PC, mobile, and servers

IDrive is a cloud backup and storage service with folder sync, bandwidth controls, and file-sharing capability for the corporate sector. Available for Windows, Mac, iOS, and Android, it keeps folder & file versions for 30 days and backs up data from PCs, devices, and network drives.

Read more about IDrive

Users also considered
Figma logo

Collaborative platform for UI designing and prototyping

Figma is a cloud-based UI designing and prototyping tool, which allows multiple teams to collaborate on creating, testing, and deploying interface or product designs. Features include version history, project management, commenting, user-based permissions, plugin creation, and single sign-on (SSO).

Read more about Figma

Users also considered
Workplace from Meta logo

A simple and secure way to connect your organization.

Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
dotloop logo

Real estate transaction management software

dotloop provides a cloud-based platform that consolidates form creation, digital signing, and real estate systems, enabling users to streamline operations through real-time transaction visibility. Targeted towards managing brokers and team leaders, dotloop equips them with essential tools to optimize their agents' performance and overall business operations. Key features of dotloop include real-time visibility facilitated by reporting tools like dotloop charts and report builder.

Read more about dotloop

Users also considered
Revver logo

Cloud based, dynamic document-work management system

Stop using unsafe email attachments to share sensitive documents with clients and partners. With eFileCabinet, you can directly and securely share documents with anyone. Keep your files in a secure environment, but give selective access to outside users.

Read more about Revver

Users also considered
Glasscubes logo

Simplify group collaboration in a user-friendly environment

Secure file sharing and document management in the cloud.

Read more about Glasscubes

Users also considered
Firmex Virtual Data Room logo
Category Leaders

Securely store and share highly confidential documents

Secure virtual data rooms for investment banks, law firms, private equity groups, and corporations to share documents online and collaborate on projects

Read more about Firmex Virtual Data Room

Users also considered

Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Reviewers value efficient and fast file transfers with notifications, access control, and the ability to handle large files across various devices and platforms. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Users appreciate document storage for organizing files in folders, secure access, real-time collaboration, and the ability to store large documents with version control. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers highlight encryption, secure access, and compliance features ensuring data protection, confidentiality, and integrity across various storage platforms. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users emphasize the importance of customizable access controls, allowing specific permissions for viewing, editing, and sharing files, tailored to individual or group needs. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers value the convenience of mobile access for managing files, collaborating, and staying productive from any location, ensuring real-time updates and easy navigation. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Users appreciate robust encryption for protecting data during storage and transmission, ensuring privacy and security against unauthorized access and cyber threats. 82% of reviewers rated this feature as important or highly important.