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Top Rated Team Communication Software with Reminders in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Reminders ensure timely task completion, enhance meeting attendance, and keep team members informed about important updates and schedules. They help manage time effectively and reduce the risk of missed appointments. Our reviewers in team communication software rated this feature as highly important.

4 Best Team Communication Software with Reminders

  • GoTo Meeting
  • Zoom Workplace - Highest rated for reminders
  • Asana
  • Google Workspace

See other top Team Communication products with reminders

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the team communication software category. They also needed to have sufficient reviews about reminders, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for reminders based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

GoTo Meeting logo
4.5
(11.5K)
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User insights about the reminders feature

Users find GoTo Meeting's reminders essential for keeping track of scheduled meetings and ensuring participants are informed. They appreciate the integration with email platforms and calendar apps, which allows for customized notifications. Reviewers mention that reminders help them stay focused and prevent missed meetings. They value the efficiency of the reminders in a busy business environment and find them helpful for managing their schedules and ensuring timely participation in meetings.
“Reminders can be critical in a world of immediacy where everything is needed yesterday. Focus on the moment may lead to a key person missing the conference call without nudges and reminders.”
Verified reviewer profile picture

Gary L.

Managing Director

“The reminders function can be integrated with the calendar app, it can be customized and you can adapt so that notifications reach your email. Really something very complete”
DM

Duvan M.

Jefe de almacén

Team Communication key features coverage

GoTo Meeting offers 6 out of the 6 key features for Team Communication software identified by reviewers:

Mobile Access4.4
Meeting Management4.5
Real-Time Chat4.5
Access Controls/Permissions4.6
Calendar Management4.4
Task Management4.4

Pros and cons based on 11,525 verified reviews

57% of users rated GoTo Meeting 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 11,525 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Cons:

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details

Pricing

Starting price:$14 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoom Workplace logo
4.6
(14.5K)
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User insights about the reminders feature

Reviewers indicate that Zoom Workplace's reminders are valuable for keeping track of scheduled meetings and ensuring participants do not miss them. Users report receiving email reminders for upcoming meetings and appreciate the countdown feature. They find breakout room reminders helpful for maintaining focus. However, some users mention issues with calendar integration and time zone discrepancies affecting reminder accuracy. Despite this, many users find the reminders effective for managing their time and staying informed about their schedules.
“Reminder in Zoom Workplace are important because they remind users when they have a scheduled meeting coming up so that they did not miss it.”
JM

Julia M.

HIPAA Compliance Analyst

“.One of the Best things about the app is how it gives you reminders and countdown to join the meeting so you cant miss it!”
KI

Kadisha I.

owner

Team Communication key features coverage

Zoom Workplace offers 5 out of the 6 key features for Team Communication software identified by reviewers:

Mobile Access4.6
Meeting Management4.6
Real-Time Chat4.6
Access Controls/Permissions4.5
Calendar Management4.3
Task Management

Pros and cons based on 14,520 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,520 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Asana logo
4.5
(13.5K)
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User insights about the reminders feature

Reviewers appreciate Asana's reminders for keeping track of project tasks and deadlines. They find the reminders useful for ensuring tasks are completed on time and for maintaining team collaboration. Users like the ability to set daily, weekly, and monthly reminders, and they value the non-intrusive notifications. Some users mention occasional delays in reminders, but overall, they find the reminders effective for managing tasks and staying on top of project progress.
“If you have Asana synced to your Google calendar you get quick reminders. I've enjoyed this when managing and collaborating with other users. ”
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Beth C.

Freelance Writer

“Good feature for Reminder, it can be setup by daily, weekly and monthly. It help us to check the task or update in Asana.”
MM

Miswanto M.

Product Manager

Team Communication key features coverage

Asana offers 6 out of the 6 key features for Team Communication software identified by reviewers:

Mobile Access4.4
Meeting Management4.3
Real-Time Chat4.3
Access Controls/Permissions4.5
Calendar Management4.5
Task Management4.7

Pros and cons based on 13,544 verified reviews

59% of users rated Asana 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 13,544 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Cons:

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details

Pricing

Starting price:$10.99 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)
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User insights about the reminders feature

Users find Google Workspace's reminders helpful for staying organized and on schedule. They appreciate the ability to customize reminder times and durations, and the integration across devices ensures they never miss an alert. Reviewers mention that reminders help them keep track of tasks, meetings, and events, and they value the timely notifications. Some users experience occasional missed notifications, but overall, they find the reminders reliable and essential for managing their busy schedules.
“I can schedule meetings in the calendar and set reminders for minutes before so that I don't have to keep track of everything in my mind.”
PR

Priam R.

Student

“i like how i can customise the reminder times and durations for events”
AH

Adam H.

Project Manager

Team Communication key features coverage

Google Workspace offers 6 out of the 6 key features for Team Communication software identified by reviewers:

Mobile Access4.6
Meeting Management4.7
Real-Time Chat4.6
Access Controls/Permissions4.6
Calendar Management4.7
Task Management4.3

Pros and cons based on 17,470 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,470 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Team Communication Software with Reminders in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

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Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

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Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

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WhatsApp logo
Category Leaders

Real-time customer communications management software

learn more
WhatsApp is a customer communications management software that helps businesses of all sizes create product catalogs and respond to customers’ messages or queries in real-time. The software provides end-to-end encryption to secure chats, voice messages, images, audio/video calls, and more.

Read more about WhatsApp

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Trello logo

Visual collaboration tool for shared project perspectives

learn more
Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

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Jira logo

Project management and work tracking software

learn more
Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

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Asana logo

Project tracking and workflow management platform

learn more
Asana is a team communication tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

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Grammarly Business logo

Proofreader, plagiarism checker & tone detection solution

learn more
Grammarly Business helps enterprises generate grammatically correct content across email, web pages, social media posts, academic papers & more. AI technology and natural language processing help users improve content readability, word choice, and writing style via real-time suggestions.

Read more about Grammarly Business

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Google Meet logo
Category Leaders

Messaging, voice, and video calls for team communication

learn more
Google Meet is a video conferencing platform for teams to communicate via messaging, voice, and video. Features include high-definition video and audio conferencing for up to 100 participants, multi-device chat sync, stored chat history, real-time captions, meeting recording function, and more.

Read more about Google Meet

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

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Basecamp logo

Flexible project management and team communication tool

learn more
Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

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Telegram logo
Category Leaders

Cloud-based mobile and desktop messaging app for all devices

learn more
Telegram Messenger is a cloud-based mobile and desktop messaging platform supported by native apps on most popular operating systems and devices, allowing users or user groups to connect and conduct voice calls, send messages, multimedia and files of all types across an end-to-end encrypted service

Read more about Telegram

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Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

learn more
Everything you need to collaborate better: live group chat, one-on-one people-centric chat, directory for work contacts, immediate updates with or without comments and likes, employee feedback surveys, suggestion box, live polls, sharing of videos, GIFs, documents, images and more.

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monday.com logo

Project management software

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monday.com is the collaboration and communication software for teams to do more together. Easily collaborate with your team in one place.

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ClickUp logo

Productivity platform for marketing agencies

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Many times comments require an action. That’s why ClickUp created Assigned Comments — create action items instantly and assign to others or yourself. Easily resolve or reassign comments directly in the comment itself. No searching, no confusion, no more lost comments.

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Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

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Zoho CRM logo

Customer relationship management solution

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Zoho CRM is a cloud-based customer relationship management (CRM) solution that helps businesses of all sizes close deals smarter, better and faster. The solution lets businesses reach customers through every channel, including telephone, email, social media, and live chat.

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Smartsheet logo

Online work execution platform for businesses of all sizes

learn more
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

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Users also considered
Todoist logo

Task manager and to do list app for work and life

learn more
Todoist is a task management and to-do list application that helps users organize personal and professional tasks across multiple devices. The platform features natural language input for task creation, custom filters for organizing tasks, calendar views for scheduling, and recurring task capabilities. Todoist offers team collaboration tools, project templates, and integrations with external applications.

Read more about Todoist

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

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Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

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Google Chat logo

Communication tool for businesses and non-profits

learn more
Google Chat is a communication software that helps businesses of all sizes and non-profit organizations collaborate on projects and tasks. It lets users set up virtual chat rooms and chat threads, track task progress, and create follow-up tasks on a centralized platform.

Read more about Google Chat

Users also considered
Wrike logo

AI powered workflow management platform

learn more
Improve team communication with trusted remote collaboration software from Wrike. Brainstorm and make decisions in real-time, eliminate silos with fully visible workloads, and consolidate all project information in the one, shared workspace.

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Users also considered
7shifts logo

Employee engagement and scheduling solution

learn more
7shifts is a comprehensive team management platform designed specifically for the restaurant industry. The solution offers a suite of features to streamline operations and enhance efficiency across various restaurant types, from independent establishments to enterprise-level groups and franchises. The platform's scheduling capabilities allow managers to create schedules that align with the team's availability and the restaurant's staffing needs.

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MeisterTask logo

Collaboration and task management software.

learn more
A simple and secure task, project, and work management software with AI-powered documentation features. Perfect for teams of any size.

Read more about MeisterTask

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Key features for Team Communication software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Mobile Access: Reviewers emphasize the ability to stay connected and manage tasks from anywhere. Features include attending meetings, sharing files, and real-time notifications. 91% of reviewers rated this feature as important or highly important.
  • Meeting Management: Users highlight easy scheduling, participant management, and integration with calendars. Features include attendance reports and agenda setting, enhancing organization and productivity. 91% of reviewers rated this feature as important or highly important.
  • Real-Time Chat: Reviewers appreciate instant messaging for quick communication and decision-making. Features include group chats, file sharing, and notifications, which improve team collaboration. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers value the ability to control access to sensitive information. Features include customizable user roles, secure data sharing, and notifications for unauthorized access attempts. 90% of reviewers rated this feature as important or highly important.
  • Calendar Management: Users find calendar integration and reminders useful for scheduling and managing events. Features include customizable views, event sharing, and integration with video conferencing tools. 90% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers highlight the ease of assigning and tracking tasks. Features include setting deadlines, managing priorities, and collaboration within the same platform, enhancing productivity. 86% of reviewers rated this feature as important or highly important.