Paidnice - 2026 Pricing, Features, Reviews & Alternatives

Paidnice is a purpose-built accounts receivable automation platform that extends the collections capabilities of Xero and QuickBooks Online. It was named the 2025 Xero Global Small Business App of the Year, and customers using Paidnice reduce Days Sales Outstanding by an average of 25%.

Rather than replacing your accounting stack, Paidnice layers a configurable rules engine on top of it. Invoices sync in real time from Xero or QuickBooks, and Paidnice evaluates each one against your policies to determine whether to send a reminder, apply a late fee, escalate to a collection letter, issue a statement, or trigger a dispute workflow.

Core functionality

- Rules engine for late fees, interest, and prompt payment discounts. Configure flat fees, percentage fees, compounding interest, grace periods, and variable rates per customer group, invoice tag, or line item.

- Multi-channel reminder sequences across email and SMS, with configurable send windows, business-hour delivery, and per-customer opt-outs.

- Sender profiles that let you escalate reminders through different contacts (e.g. AR clerk to finance manager to owner) as invoices age.

- Automated customer statements with 30/60/90 day aging breakdowns, delivered weekly or monthly.

- Payment plans with customer self-service, configurable surcharges, and automatic instalment reminders written back to the source invoice.

- Dispute resolution workflows with auto-generated letters and escalation triggers.

- Credit reports and risk scoring ordered directly from within Paidnice.

- Real-time AR dashboards covering DSO, CEI, aging, debtor behavior, and collection effectiveness.

- Multi-entity reporting for organizations managing multiple Xero or QuickBooks files.

Integrations

- Xero (AU, NZ, UK, US, CA, Global)

- QuickBooks Online (US, UK, AU, CA)

- Stripe for card and ACH processing with partial payment support

- Pinch Payments for direct debit

- Custom Payment Links for any gateway with hosted checkout (PayFast, Razorpay, and others)

- Zapier for workflow automation with Pipedrive, HubSpot, Slack, and more

- NetSuite and HubSpot connectors

- Twilio-powered SMS across 10DLC-compliant US numbers and international routes

Deliverability and branding

- Bring your own email domain with SPF/DKIM authentication

- Custom branded customer portal with your logo, colors, and domain

- Unlimited email and SMS templates with merge fields and attachments

- Delivery, open, click, and bounce tracking per message

Security and compliance

- SOC 2 aligned controls with encrypted data in transit and at rest

- Role-based access with granular team permissions

- Audit logs for all policy changes and invoice actions

- Safe mode and draft policies so teams can model impact before going live

- GDPR compliant with regional data residency options

Ideal user profile

Paidnice is designed for finance managers, bookkeepers, accountants, and business owners in SMBs and mid-market organizations who need enforcement automation rather than just reminders. Particularly well suited to professional services, wholesale and distribution, managed service providers, law firms, property management, and any business with recurring B2B invoicing.

Plans scale from single-organization subscriptions to multi-org plans for accounting firms, with no long-term contracts. Free onboarding is included on every plan.