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Planning Pod
4.5
(31)

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Venue & event management software that saves 62+ hours/month

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(6)

Planning Pod Pricing, Features, Reviews and Alternatives

Planning Pod product overview

Price starts from

119

Per month

Flat Rate

What is Planning Pod?

Streamline how you manage events, grow revenues and save 62+ hours/month of busywork with Planning Pod's all-in-one venue and event management platform. Call 877-266-3882 for more information. Featuring 20+ online tools, our cloud-based software transforms how you track event bookings, leads, clients, billings, communications and hundreds of other event details. How? By automating everyday tasks and giving you business insights in real-time.

Key benefits of using Planning Pod

  • 20+ fully integrated tools enable you to save 62+ hours/month of busywork with quick input event details; no double entry of information; reusable templates; and intuitive workflows, automations and dashboards. Plus you can easily integrate with other applications like Quickbooks, Gmail/Google Workspace, Outlook, Salesforce and more.

  • Make it easy for clients to do business with you and for your team members to stay in the loop with a centralized email inbox; integrations with existing email addresses and providers; phone call logs; email and text reminders; and a full-featured client portal that streamlines client interactions.

  • Business management tools enable you to grow revenues with functionality for lead webforms, lead management and sales CRM, appointment setting, proposals and contracts with e-signatures, invoicing with online payment processing, shared calendars and up-to-date reports.

  • Event management tools simplify managing event floor plans and designs, timelines, tasks, files, notes, forms/questionnaires, budgets, attendees, registration orders and ticketing, RSVPs, at-the-door check-in and more.

  • Catering and booking management tools consolidate how you track food and beverage items and packages; equipment items and packages; catering menus, orders and billing; and banquet event orders (BEOs).
  • Typical customers

    Freelancers
    Small businesses
    Mid size businesses
    Large enterprises

    Platforms supported

    Web
    Android
    iPhone/iPad

    Support options

    Email/Help Desk
    Phone Support
    Knowledge Base
    Chat
    FAQs/Forum

    Training options

    Webinars
    Live Online
    Documentation
    Videos

    Planning Pod pricing information

    Value for money

    4.5

    /5

    31

    Starting from

    119

    Per month

    Flat Rate

    Pricing options

    Free plan
    Subscription
    Free trial
    Pricing range

    Value for money contenders

    Planning Pod features

    Functionality

    4.2

    /5

    31

    Total features

    100

    4 categories

    Most valued features by users

    Reporting/Analytics
    Reporting & Statistics
    Third Party Integrations
    Activity Dashboard
    Alerts/Notifications
    Data Import/Export
    Email Marketing
    Mobile Access

    Functionality contenders

    Planning Pod users reviews

    Overall Rating

    4.5

    /5

    31

    Positive reviews

    Rating breakdown
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend9.04/10
    Rating distribution

    5

    4

    3

    2

    1

    18

    10

    3

    0

    0

    Pros
    As a florist who specializes in weddings, this software actually offered more than I needed, but I would highly recommend it to any event planners in need of outstanding planning software.
    I like the ease of use, it is dummy proof. I like that my other professionals and cliens can also use it for certain events and I love the built in floor plan.
    The ability to organize items into different parts for the events (invoices, contacts, contracts) yet have them all interconnected and retrievable is superb.
    Cons
    Flexibility of PDF reports, on-screen reports, and customization. Also the calendar sync does not work properly, which makes it useless for scheduling appointments.
    The budget update is terrible. Not user friendly at all and is very confusing for me and my clients to see categories and line items.
    It is frustrating that you can't link the invoices to the budget.

    Overall rating contenders

    AR
    AvatarImg

    Anonymous Reviewer

    Verified reviewer

    Used daily for 2+ years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend9/10

    Share this review:

    Good, easy-to-use and practical planning tool

    Reviewed 5 years ago

    I use it to mostly manage my client's budget and timelines. There are many other features that I don't regularly use because I use other tools or processes, but it works well for those items and I'm on it frequently.

    Pros

    I like that the owners are always trying to make upgrades to the software and they seem to genuinely listen to customer feedback on what we want to see. It's well priced and easy to use.

    Cons

    The wedding websites available to the clients aren't up to par with what is available in the industry. Same with the floor plan tool. It would be wonderful to only have to use one platform, but at the same time, it's priced appropriately that the tools you receive are good / on point with what you are paying for.

    Vendor response

    Thanks for your review. We are currently collecting feedback on our Floorplans tool with plans to make major updates to it in 2018, so please let us know if you have any specific features you would like to see enhanced. We also recently added an Inspiration/Vision Board tool for collaborating visually with team members and clients. As for the event webpage tool, it is focused more on RSVP/registration collection, which is why it may not have the design capabilities of other tools like Wix. But I appreciate the feedback and we will be making updates to that tool later in 2018.

    AV
    AvatarImg

    Andrea V.

    Events Services, 1-10 employees

    Used daily for 1-2 years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend10/10

    Share this review:

    The Lifeline of Our Business

    Reviewed 4 months ago

    We are so glad we stumbled upon this software when we did. I have used Dubsado, Honeybook, TripleSeat and done demos with a few others and none compare to Planning Pod. It had everything our organization was looking for- integrated invoices, proposals, calendar (syncs with Google), lead forms (integrates to our website), questionnaires and floor plans. We eliminated 3 other softwares we were using and streamlined it all into one. Our team uses it everyday and it is the lifeline of our business. The aesthetically pleasing BEO's, floor plans and timelines are printed and hung up on our bulletin board for every event! We are so glad this product exists!

    Pros

    It is very user friendly and the onboarding was quick and easy. The support team at Planning Pod is quick to respond and friendly. We loved the communications feature that wasn't available on other platforms as well as the ability to use with multiple team members. The invoice feature is great as well as proposals. The floor plan feature is a game changer!

    Cons

    I wish I would've found it sooner and didn't have to switch from my other software.

    SR
    AvatarImg

    Shannon R.

    Food & Beverages, 51-200 employees

    Used daily for 6-12 months

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend10/10

    Share this review:

    THE solution for your FOOD TRUCK catering!

    Reviewed 2 months ago
    Pros

    The software is incredibly moldable to any caterers needs. As we are a wood fired pizza caterer, we bring our food truck on site to cook, but serve buffet style. Along with this, we have bartenders, servers, and other vendors to connect with on most any event. Being able to customize BEO's to each vendors needs is incredible. Being able to have everyone in one place is incredible. Being able to have all communications between multiple parties/family members/vendors all be linked to the one event they regard is timesaving! Being able to automate our reservation & final check in process is how we were able to DOUBLE OUR VOLUME this year. HANDS DOWN THE BEST!

    Cons

    I have zero complaints. This product is fantastic. Even their customer support rocks!

    TS
    AvatarImg

    Taylor S.

    Used daily for 1-2 years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support

    Share this review:

    Some of the features are a little clunky (budget update was not a good change, contract templates)

    Reviewed 5 years ago
    Pros

    Allows me to organize myself. I really like the itinerary feature and the invoicing feature. I liked the old budget tool a lot.

    Cons

    The budget update is terrible. Not user friendly at all and is very confusing for me and my clients to see categories and line items. Frequently get red "caution" symbol- not always reliably saving when changes are made. Mobile is clunky.

    Vendor response

    Thanks for the feedback, Taylor. I'm sorry you are not happy with our recent updates to our Budgeting tool. We based our updates on comprehensive feedback we have collected from our users over the last 18 months. However, if you want to let me know what about the tools isn't working for you, I would happy to see if there's a solution to your issue. As for the red "saving" symbol, often that has to do with an intermittent Internet connection or a Web browser issue, but I would be happy to look into that for you. We also recently updated our mobile version to be a more fluid experience, so hopefully you find that more to your liking.

    LM
    AvatarImg

    Laura M.

    Museums and Institutions, 51-200 employees

    Used daily for 2+ years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend10/10

    Share this review:

    Planning Pod has changed the way our venue manages events!

    Reviewed 4 months ago

    This program has been a much needed addition to our organization. I did the research and trial runs with other software programs and there was never a question that I chose the right one! Customer support is second to none and the program is consistently rolling out updates that improve the end user experience.

    Pros

    Planning Pod helped bring all the aspects of event management together in one easy to use program! I am able to work on multiple events simultaneously and keep track of all communication from start to finish. This one program replaced the 4-5 programs we had been using to manage our venue and I will never look back!

    Cons

    The only con I have found with the program is with the credit card processing and that change occurred when the processing company we used initially was no longer available. We used to have the ability to check a box and have the credit card fee added to an invoice as a line item and that made it easier to pass that cost on to the client as we are a non-profit organization.

    Planning Pod FAQs and common questions

    Q. What type of pricing plans does Planning Pod offer?

    Planning Pod has the following pricing plans:
    Starting from: $119.00/month
    Pricing model: Subscription
    Free Trial: Available


    Q. Who are the typical users of Planning Pod?

    Planning Pod has the following typical customers:
    Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business


    Q. What languages does Planning Pod support?

    Planning Pod supports the following languages:
    English


    Q. Does Planning Pod offer an API?

    No, Planning Pod does not have an API available.


    Q. What other apps does Planning Pod integrate with?

    Planning Pod integrates with the following applications:
    Constant Contact, Dropbox Business, Zapier, QuickBooks Online Advanced, Google Docs, Gmail, Salesforce Sales Cloud, Slack, VerticalResponse, Mailchimp, Xero


    Q. What level of support does Planning Pod offer?

    Planning Pod offers the following support options:
    Email/Help Desk, Phone Support, Knowledge Base, Chat, FAQs/Forum

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