This is your compare tray

Apps you want to compare will be listed here. Launch a head to head comparison at any time.

Zoho Expense Features

Features Summary

Functionality

4.4

/5

716

Total features

45

2 categories

Zoho Expense features

API
Access Controls/Permissions
Account Reconciliation
Accounting
Accounting Integration
Alerts/Notifications
Approval Process Control
Approval Workflow

Common features of Expense Report software

API
Account Reconciliation
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Approval Process Control
Audit Management

Price starts from

5

/user

Per month

Pricing options
Free plan
Subscription
Free trial

Screenshots

Contenders comparison

Functionality

4.4

/5

716

Price starts from

5

/user

Per month

visit website

Total Features

45

Unique features

  • Real Time Notifications

  • Approval Workflow

  • QuickBooks Integration

  • Mileage Tracking

Functionality

4.3

/5

3.7K

Price starts from

4.50

Per month

visit website

Total Features

102

Features in Common

20

Unique features

  • Activity Tracking

  • Projections

  • Real-time Updates

  • Tax Management

Functionality

4.2

/5

4.9K

Price starts from

ic-pricetag

No pricing info

learn more

Total Features

159

Features in Common

25

Unique features

  • Ad hoc Reporting

  • Recurring Invoicing

  • Self-Service Reporting

  • Direct Deposit

Common Zoho Expense comparisons

Reviewers who mentioned features said:

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

It Just Works!

Reviewed a month ago

I have a mantra, Simplicity, Clarity & Confidence. Zoho Expense is Simple and easy to learn and use. It provides Clarity on how their system works and all the tools which gives me confidence that, that this one area of our business I do not need to spend too much time or worry about it getting the job done.

Pros

We had previously used Expensify (Ramp) and it worked well I thought until I tried Zoho Expense. It is more user-friendly and consistent in operation. We spend so little time putting together and processing expense reports now that this area of responsibility is an afterthought. I love it because it just works, and it is simple. On top of that Zoho does not send you political emails and social...

Cons

At this point, it is hitting all the areas in an easy and effective way.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend5/10

Share this review:

Zoho expenses had the ability to be something great but didn't fit my exact needs

Reviewed 2 months ago
Pros

I could see all the potential Zoho expenses had with the ability to integrate with all the other Zoho products and services they provide. Unfortunately that did not help in my situation and I'm not sure if I'll be able to make this software work for me in the future but I will continue to try

Cons

The big con for me is not being able to integrate with many third-party applications or services. They want you to stay inside these Zoho infrastructure of course to make more money but that affects me cuz I have to make so many changes on my end for that to work.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

I love how friendly it is Zoho to new users

Reviewed 2 months ago

There are several positive aspects to this program. Although it is well-designed, some of the functionality is still not entirely functional. I appreciate the user-friendly design and the ease with which expenses can be submitted. The bespoke procedures for approval make it simple to route costs for secondary approvals depending on their monetary worth, saving time and money.

Pros

The pricing of the program is attractive to me because it is competitively priced in comparison to its competitors. I do a lot more for my company now, which is why I switched to a different software package. I feel that this program will be beneficial to someone who is just getting started. The program is incredibly simple to use and has proven to be really beneficial in keeping me organized with my company expenses as well as in keeping me on track with my tax preparation.

Cons

Overall, this is an excellent tool. At first sight, the supplementary papers that are connected to the reports may be disregarded, although this is not a serious cause for concern.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

A unique system for documenting, following up and auditing expenses accurately

Reviewed a month ago

By utilizing Zoho Expense, we ensure that all expenses are documented correctly and that no receipts are lost. This ensures that approvals are obtained directly and payments are paid on time. With Zoho Expense, we can monitor exchange activities, produce statistics, and spot unneeded or exaggerated spending, ensuring budgets aren't exceeded.

Pros

I enjoy how easy Zoho Expense is to use and the clarity of all the tools on the fantastic user interface. I particularly like that I can simply scan proof of expenses documents and invoices, and that Zoho Expense dumps data from them immediately and saves a duplicate of the document original. I love how spending are segregated and categorized, taxes and fees are computed separately, all in one report, making audits and approvals quick. The notification system tells you of revisions to your submitted reports or accounting department enquiries, allowing you to respond directly and avoid delays in receiving payments.

Cons

Overall Zoho Expense is easy to use and doesn't have a lot of dislikes. I only face a problem when loading receipts and unloading data from them, where the user has to make sure that all the data has been recorded correctly, and sometimes we may need to manually modify it before sending, which can result in errors and mismatches between the receipt and the numbers in the reports.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

So good that I purchased a family subscription.

Reviewed a month ago

This software has helped so much for work that I contacted Zoho to see if I could get a separate personal account. They said that it was no problem and now I can easily switch between work and personal expenses. This has made personal accounting SOOOOO much easier and there are fewer receipts laying around my house. Wonderful product, and fantastic customer support.

Pros

I love the ease in which I can take receipts and get them uploaded into a receipt management system. This has saved me HOURS of time working on my monthly expense reports and has saved me an enormous amount of money. One of our engineers was able to integrate Zoho with our project management software (Clio) so that the submitted expense reports immediately get uploaded to the appropriate project for billing.

Cons

There does not seem to be a way to set/edit the date span on a report once it has been set up. I have several "overdue" reports that need to be submitted because I created them a month in advance and the system thinks that it is now past due. Easy for the Zoho team to fix, if I get around to reporting the bug.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

International Travel

Reviewed 2 months ago

Has saved me a lot of time managing receipts on the move with simple report creation.

Pros

As I am constantly travelling internationally, the mobile apps' multi-currency - including OCR recognition is good. Appreciate the customisations for multi-project and expense categories.

Cons

Limited templates and customization for the PDF report making. Would recommend a report template organized by project and/or customer.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Zoho Expense is the Solution to Your Problem for staying on top of Your Expenses

Reviewed 3 years ago

Originally, about 2 years ago, I was using QuickBooks for my business and Zoho for CRM, Meetings and other. I did not realize that Zoho offered an Expense product. I really enjoyed my initial experience with Expense and immediatly migrated my database to Zoho. I was actually taking QuickBooks training sessions (at $85 a pop) with our Austin SCORE branch. Zoho has a very rich knowledgebase of trainging on their entire suite. Zoho has posted dozens of training videos on YouTube of which I have personally viewed around 30 of them I believe. I created a favorites folder and tag the Zoho videos for that reason. I have personally never had to call their support-if there is something I am usure of, the YouTube/Zoho combo solves any questions I may have.

Pros

All of the basic user GUI tools and features work flawlessly. I have never once had one of those SalesFarce moments where it took me 3 weeks to figure out the issue why new phone could not capture receipt images and other similar experiences that my associates have had. Really, understanding the operation and navigation was suprisingly intuitive. I really enjoy the aethetics; and compared to the bowl of spaghetti GUI with QuickBooks, I have never found myself in a situation where I obligated to seek out and pay for additional training because I was completely lost. The only people critical of Zoho products are those working for cometitors and folks who have never used any of the products.

Cons

In the past, many products including Expense could be a little light on features and more challenging in large, multi-platform, multi-facility, multi-user implementations. But honestly, think about SalesFarce and another three-dozen or more competitors in that space and find one that is an "everything for everyone" product - they dont exist. Zoho seems to be commited and persistent and building out the feature-set in the entire product suite.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Very well done application!!

Reviewed 2 years ago

Reporting for government tax agencies. CRA in Canada is getting very aggressive about checking out the small business expenses and eliminating them. ZOHO provides an easy to see, email ready reporting system to the CRA. We will soon be ready in another area of financial reporting. ZOHO expense has easy receipt capture as well as robust reporting that captures all the areas of receipt information. Very pleased with it.

Pros

When our company President brought me ZOHO's website link and asked me to look into it, I was impressed with the website and the number of different applications that ZOHO had. Sam wanted me to look into ZOHO expense as a necessary reporting tool that the previous owners had not utilized. I used the chat feature to help me set it up and our Comptroller brought in the feed from the bank credit...

Cons

We did have difficulty with our bank feed and are working that out but support was again very helpful with set up and we should have the correct feed done quite quickly. Sam wants the ability to match receipts and credit card feed to make his life easier and eliminate one more job for our very busy Comptroller.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Zoho vs competition

Reviewed 7 months ago

Time savings for our employees and back office !

Pros

Zoho was a natural choice for companies using Quickbooks. Expenses are easy to download into Quickbooks as a Bill. When it comes time to pay the credit card statement it's all ready to go !

Cons

It would be nice if you could batch a weeks worth of food per diems into one entry rather than for each day.

Vendor response

Hi Steve, Thank you for reviewing Zoho Expense and sharing your feedback. We're glad to know that you find Zoho Expense to be a natural choice for companies using Quickbooks. We understand you would like it if multiple per diem expenses for different dates could be batched into a single entry. Currently, that would not be possible since a single entry is not possible for multiple dates. Sorry about that. If you have any further queries or suggestions, feel free to reach out to us at support[at]zohoexpense[dot]com. Regards, Yohvan - Zoho Expense

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

User-Friendly and Intuitive

Reviewed a year ago

Zoho provides us with a good tool for categorizing and approving credit-card and reimbursement transactions.

Pros

The software has been adopted well by our users, who say that they find it easy to use.

Cons

The export function creates a file that has formatting that is incompatible with our existing ERP solution. Also, while expenses can be split among multiple categories, they cannot be split among multiple departments and funds.

Vendor response

Hi Daniel, Thank you for taking the time to review Zoho Expense. We're happy to know that you find the application user-friendly and intuitive. With regard to the export function, kindly reach out to us at support[at]zohoexpense[dot]com so we can understand your requirements better and assist you with developing a custom solution if required. Regards, Yohvan - Zoho Expense

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

Share this review:

Zoho Expense saves me time!

Reviewed 7 months ago

We have saved so much time in our office by putting the work of expense data entry on our employees who are purchasing/buying. Though the system isn't perfect for the way we use the "Items" tab of entering material costs in QuickBooks Desktop (it syncs every expense to the "Expenses" tab), it is still increased efficiency here.

Pros

We love the autoscan feature! Take a photo of your receipt, and it creates the expense, including Merchant and Cost. Even more, we love the Email Receipt Forwarding feature! No need to print any email receipts or invoices! And the support team at Zoho Expense is fantastic! They respond quickly, work to answer our questions thoroughly, and are committed to resolving any glitches and improving their product.

Cons

We needed some time to learn how to use Zoho Expense and to tweak it for best processes. We encountered some software glitches, and always received great assistance from the support team. I wish the system recognized variations within Merchant names (eg Smith & Jones is the same as Smith and Jones), instead of having to work around.

Vendor response

Hi Christine, Thank you for taking the time to review Zoho Expense and share your feedback. We're glad to hear how you love the Autoscan capabilities as well as how our team has been able to assist you with the product. I have also passed on your feedback about improving merchant recognition in the application. Feel free to reach out again to us if you ever require any assistance. Regards, Yohvan - Zoho Expxense

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Perfect for beginners to advanced users

Reviewed 3 years ago

I really liked it but the features could work better. For example the invoices look mint and the editor is great but editing line options on the invoice was difficult to find. I thought that when doing each invoice it may be an idea to either show your input into it in real time or allow you to edit the template with your input in real time. I would prefer inputting directly into the invoice template than the system back end.

Pros

I like the access to various apps that support each other and fully integrate

Cons

You have to learn a lot of it yourself and it can be time consuming to setup.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Great for documenting, tracking and approving employee corp card charges or reimbursable expenses

Reviewed 10 months ago
Pros

Zoho Expense is easy to use. It allows receipts to be entered via drag and drop, via email, or by taking a photo in the mobile app. It has optical character recognition to complete expense information. There are both default and customizable fields that can be used for tracking/ coding expenses. User roles include both submitters and approvers and approvers can be assigned to specific submitters.

Cons

Would be helpful if some of the functionality available by splitting an expense were incorporated into the itemization feature. The itemization feature allows the expense to be coded to different categories of expense but not to a different project or client. To associate an expense to multiple clients or projects, it has to be "split" which really creates 2 separate expenses that are associated with each other. I would prefer the expense still be a single expense just itemized to different clients/ projects.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Zoho Expense has increased productivity, quality, and accuracy for our business

Reviewed 10 months ago

Our expense reports are easier to analyze and we have been able to put a new travel policy in place thanks to the ease of function and intel it has given our company.

Pros

The reminders are vital when you are juggling 100's invoices and then additional travel. It helps us evaluate the time spent on traveling and to schedule trips in the most cost-effective manner both for our company and our clients. It provides ease of communication between staff members and allows issues to be resolved quickly. The integration with Quickbooks is an added bonus.

Cons

I do not currently have any complaints about the software and have had a similarly great experience with a number of Zoho products.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Good Value for Money

Reviewed 2 years ago

We needed to move to a better expense management software (previously using googleforms) which would allow a clear audit trail of approval + direct integration into Quickbooks. Zoho Expense has solved this issue for us very well - and for an affordable price.

Pros

Fairly straight forward to deploy - team needed a bit of training but picked it up quickly. Best feature is that staff can see balances owed. From an finance manager perspective, the integration with Quickbooks is excellent.

Cons

There is a steep learning curve and the concept of reports is a bit unclear for junior staff. Occasionally the app stops working.

Vendor response

Hi Shakeel, Thank you for taking the time to review Zoho Expense. We're glad to hear that the software has helped solve your expense reporting problems. We understand the learning curve involved and have prepared training guides and videos that you can share with users to help them get started. Kindly write to us at support[at]zohoexpense[dot]com so we can assist you further with this. Regards, Yohvan - Zoho Expense

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Zoho is an easy to use, expense management system with great UI and customizations

Reviewed 2 years ago

Zoho is easy to use, setup and configure. It makes invoice processing much faster, and is a huge upgrade from the paper forms we were using.

Pros

Zoho expense is a wonderful product. It does everything you expect of an expense management software. It's simple to use, easy to setup, and the API and documentation is top notch. There are many ways to customize it to do exactly what you want. Furthermore, it does everything other expense management software does at half the cost!

Cons

Unfortunately, they use actual humans to do the "auto scan" which is a privacy concern. Furthermore, we couldn't itemize taxes, but we found a workaround for that.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

I really like Zoho Expense

Reviewed 2 years ago

easy to use and set up

Pros

I've been using Zoho Expense as a sole proprietor as it most closely mirrors the larger expense tracking systems I used as a corporate employee. It was easy to set up and there is a minimal amount of work at the beginning of each year to ready the system for the upcoming year. I like that I am able to attach my receipts to each expense and it's all in one place. It's a very intuitive product and I can easily upload receipts when I'm on the road.

Cons

I have been using the free version but am upgrading to the next level so that I can easily run itemized reports for each category for tax purposes. I have tried other software but Zoho expense gives me what I need.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Another excellent software of the company Zoho that facilitates operability at work.

Reviewed 4 years ago

The expenses of our company are in order thanks to Zoho Expense, it even allows us to make a more thorough and adequate planning to our financial reality as a company. Records of payments, invoices, operating expenses, spending relationships and reports, are many of the benefits offered by Zoho Expense.

Pros

In my company it is very important to keep control of expenses, not only of what the company generates, but the administrative expense for each of the processes and documents made by the different departments. Based on this I can list certain positive characteristics of Zoho Expense: -It is incredible how intuitive software can be. When generating an invoice or a payment receipt, you can take a picture with our mobile device and the software automatically schedules it. - Not only schedules the expenses but also allows to make very complete reports of the average expenses according to the average time range that we indicate to the software

Cons

Actually this program has brought many solutions to our work environment, enhancing our administration thanks to a better management of economic resources. Of moments I do not have any type of complaint about this software

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support

Share this review:

Life saver, I wish I had started using it earlier !!!

Reviewed 4 years ago
Pros

Super convenient... I setup my company and employees once and now it is very easy to record expenses and payments. It required minimal training and all employees were able to use it within no time. Invoice auto scanning feature works like a charm for standard bills like utilities etc. and saves lot of time. One extremely helpful feature is auto identification of duplicate invoices which you by mistake upload. It helps in catching silly issues which could have become serious if overlooked. Look and feel and UI/UX is so great that I have asked my development lead to use it as benchmark for our product :) Hope Zoho team wont mind this ...

Cons

Only problem I have faced so far is with the Advance Management. Somehow, I was not able to adjust advance paid to an employee with his expenses. This looks to be a simple feature. Hope team could implement this in future. Secondly, not related to Zoho expense but I wonder why Zoho people does not have full blown salary module into it. It put me into lot of trouble of identifying another vendor...

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Awesome so far

Reviewed a year ago

Overall, a very nice experience.

Pros

We are using this tool mainly for corporate credit card reconciliation and employee expense reimbursements. For those uses, this tool is great. It took a while for Visa to get the direct credit card feeds implemented, but once they did, everything seems to be working great. I do a bit of manual work to get the reports imported to Sage 50, but it is not a huge burden considering the cost savings!

Cons

It would be nice to be able to split expenses by a set percentage. Right now you have to calculate manually. No big deal, but it would be a nice additional feature. I don't like that once a credit card has transactions that are "expensed", you can not delete the card. You just have to mark it as inactive.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Zoho Expense is a great tool!!!!

Reviewed 3 years ago

We are very satisfied with the product. We have had good feedback from our clients, who use Zoho to submit their expense reports. They meet the deadlines without any problem. It is an ongoing process that facilitates them with easy ways to edit expenses, attach receipts, and send reports.

Pros

Set-up, implementation and training was simple. Zoho support was all the time helping us to go through all the steps to customize the application according to our needs. It is a friendly user application. Integration with QuickBooks Online was not an issue at all and doesn't need extra software to connect.

Cons

There are some banks that don't facilitate the automatic integration. However, this can be done manually. The statements are uploaded into Zoho without any problem.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Expert Expenses Tracker

Reviewed 3 years ago

We had a lot of recording issues, tracking payments and expenses of the school including various remittances of students.

Pros

It is very easy to use even for novice and beginners. It categorizes all expenses into headings. It allows for Bank account to be linked and downloaded into the software. All expenses are downloaded and it is user-friendly. The navigation is perfect and easy to use. Chart of Account is well detailed. Account reconciliation makes accounting and bookkeeping accelerated. There is no delay in generating reports and tracking expenses based on budget.

Cons

I have not had any issue using this software and it has served the accounting department so well and it handles all discrepancies.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

It's been fantastic to be with Zoho. It has reduced our workload and errors drastically.

Reviewed 4 years ago

- We've been able to reduce processing time by 1/3rd as it has helped us create a system/ process for expenses. - We've cut down on 100s of back and forth emails over payments as every staff member knows at which level does the payment lie. If it is not submitted, not approved by the head of the department or is lying for approval with finance. It helps everybody have a clear timeline. - We've cut down on numerous impromptu payment requests coming in from different sources and we have zoho now as a one point source to request payments. It helps reduce the errors and keep our finance team sane!

Pros

We like the transparency and ease to customize. For us as a company, it helps all levels of staff to know exactly where the report is and the timeline around processing. It helps us avoid the exchange of 100s of emails over petty issues.

Cons

I wish we could disable a few features that do not apply to our organisation. Zoho has already customised the software a lot for us, but having a features not in use disabled on everybody's dashboard would reduce some questions/ uncertainty.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Automated Expense Solution

Reviewed 3 years ago

So far fairly impressed with the expense system. My goal is to try and automate the expense portion wherever I can. It looked to me like this system will allow me to do some of this. Going forward I hope they continue to work with automation and allow even easier of review/approve/submit features.

Pros

A lot of automation built in that helps with building expense reports. Generation of data built off scanned in receipt. Email integration Extension integration to scan a receipt

Cons

Found a few bug's where the support was very quick at responding and working on resolutions. (Fixed 1 and working on 2nd) Would like the ability to customize expense report and see less "white space".

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Great Product! Easy to Use!

Reviewed 2 years ago
Pros

Overall the product is very easy to use; I really like being able to scan receipts to automatically generate expense line items.

Cons

There is nothing I really dislike. I would say the reporting function could have a higher level of configurability to make it more useful.

Vendor response

Hi Kristopher, Thank you for taking the time to review Zoho Expense. We're glad to hear that you find the product easy to use. We would love to hear more about the level of configuration you are looking for in the reports. Kindly share your feedback to us at support[at]zohoexpense[dot]com. Regards, Yohvan - Zoho Expense