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Top Rated Unified Communications Software with File Sharing in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

File sharing enhances collaboration by allowing users to easily share and work on documents, images, and other files within the same platform used for communication. It simplifies access to important files, supports project management, and centralizes data storage. Our reviewers in unified communications software rated this feature as highly important.

4 Best Unified Communications Software with File Sharing

  • Webex Suite
  • Slack
  • Microsoft Teams - Highest rated for file sharing
  • Zoom Workplace

See other top Unified Communications products with file sharing

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the unified communications software category. They also needed to have sufficient reviews about file sharing, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for file sharing based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Webex Suite logo
4.4
(7.3K)
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User insights about the file sharing feature

Reviewers find file sharing in Webex Suite to be simple and efficient, particularly praising the drag-and-drop capability. They appreciate the secure and reliable nature of file sharing, which is crucial for remote support and collaboration. Users highlight the ease of sharing files during meetings and the ability to share documents directly with participants. However, some users report that they rarely use this feature, preferring other tools for file sharing due to compliance and other reasons.
“File Sharing is a additional plus in Webex which allows to share important files and make visible to all the people present in the meeting. It is very simple you just have to import the file that needs to be shared and it is good to go.”
IP

Ishaan P.

Software Engineer Intern

“The file-sharing feature enabled me to share the necessary documents with the participants along with screen sharing and tracking.”
SG

Saloni G.

Program Manager

Unified Communications key features coverage

Webex Suite offers 5 out of the 5 key features for Unified Communications software identified by reviewers:

Mobile Access4.4
Alerts/Notifications4.4
Access Controls/Permissions4.4
Screen Sharing4.5
Chat/Messaging4.6

Pros and cons based on 7,395 verified reviews

54% of users rated Webex Suite 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 7,395 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Cons:

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details

Pricing

Starting price:$25 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Slack logo
4.7
(24K)
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User insights about the file sharing feature

Reviewers indicate that file sharing in Slack is straightforward and efficient, with drag-and-drop functionality being particularly appreciated. They report that it supports various file types, including code snippets, images, PDFs, and documents. Users highlight the integration with Google Drive and Dropbox, making it easier to access and share cloud-stored files. They also value the ability to share files in both personal and group channels, which enhances collaboration. However, some users mention issues with file disappearance and storage limits on certain plans.
“Slack allows you to share documents, PDFs, screenshots, videos, and more. keep in mind that the mobile version is as efficient with file sharing as the desktop version. I've not noticed any delays in the file uploading process, and you may share this content with individuals or with specific groups. ”
Verified reviewer profile picture

Emely M.

Compliance Associate

“File sharing is one of the basic yet most important aspect of slack. It allows you to share and access file or documents over channels or in private conversations. A file can be share with a client or multiple user for business purposes. A wide range of files - images, excel, pdf, etc are supported.”
NL

Nandita L.

Senior Analyst

Unified Communications key features coverage

Slack offers 5 out of the 5 key features for Unified Communications software identified by reviewers:

Mobile Access4.7
Alerts/Notifications4.6
Access Controls/Permissions4.5
Screen Sharing4.4
Chat/Messaging4.9

Pros and cons based on 24,036 verified reviews

72% of users rated Slack 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 24,036 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

Cons:

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details

Pricing

Starting price:$8.75 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft Teams logo
4.5
(10.9K)
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User insights about the file sharing feature

Users appreciate the seamless file sharing in Microsoft Teams, especially its integration with SharePoint and OneDrive. They report that it allows for easy collaboration on documents, with multiple users able to edit files simultaneously. Reviewers find the drag-and-drop feature convenient and value the ability to organize files within channels and chats. However, some users note occasional difficulties with file upload speeds and finding shared files. They also mention that file size limitations can be a drawback for larger files.
“Teams has made file sharing though share point and one drive extremely easy, the integration with other office products has increased collaboration. It has also made the transition away from traditional network shares to share point / 0365 file sharing an easier sell to management in an age of increase work from home.”
Verified reviewer profile picture

Robert R.

Systems Administrator

“In Microsoft Teams, team members can share a range of various file kinds (pictures, documents, spreadsheets, etc). It only takes one click to share files. When files are shared, any team member can open the file using either mobile or desktop application.”
Verified reviewer profile picture

Daniel I.

Digital Strategist

Unified Communications key features coverage

Microsoft Teams offers 5 out of the 5 key features for Unified Communications software identified by reviewers:

Mobile Access4.4
Alerts/Notifications4.3
Access Controls/Permissions4.3
Screen Sharing4.5
Chat/Messaging4.7

Pros and cons based on 10,931 verified reviews

58% of users rated Microsoft Teams 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 10,931 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Cons:

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details

Pricing

Starting price:$4 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoom Workplace logo
4.6
(14.5K)
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User insights about the file sharing feature

Users report that file sharing in Zoom Workplace is easy and user-friendly, with the chat feature allowing for quick file uploads. They appreciate the ability to share various file types, including documents and links, during meetings. Reviewers highlight the integration with Google Drive, OneDrive, and SharePoint, which facilitates access to cloud-stored files. However, some users mention limitations for free users and occasional difficulties with larger files. They also note that file sharing is not the primary function of Zoom, with many preferring other tools for this purpose.
“File sharing in Zoom meetings allows participants to share files, documents, and other materials with each other during the meeting. This feature can be particularly useful for collaborating on projects, sharing important documents, or reviewing information together.”
lG

lina G.

english teacher

“With this feature, it allow users to send and access documents while in the call without the moving to their emails. This is more beneficial to emergency meetings and conferences where the user does not have access to his/her computer at that given time.”
ED

Edrick D.

Process Associate

Unified Communications key features coverage

Zoom Workplace offers 5 out of the 5 key features for Unified Communications software identified by reviewers:

Mobile Access4.6
Alerts/Notifications4.5
Access Controls/Permissions4.5
Screen Sharing4.7
Chat/Messaging4.7

Pros and cons based on 14,521 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,521 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Unified Communications Software with File Sharing in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

learn more
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
LiveAgent logo

Multichannel Help Desk Solution with Powerful AI Features

learn more
LiveAgent is a web-based help desk solution which enables the management of support tickets from multiple channels, including phone, live chat, and social media.

Start with a 30-Day free trial, no credit card needed, no contracts.

Read more about LiveAgent

Users also considered
Ringover logo
Category Leaders

100% cloud phone for startups and SMEs

learn more
Ringover is a 100% Cloud voice - video - chat - text and call center solution focused on team productivity and directly configurable by managers. The key: end-to-end technological control, a user-friendly interface, and support at each step.

Read more about Ringover

Users also considered
Nextiva logo

AI-enabled solution to streamline business communication

learn more
AI-enabled solution that helps connect businesses to all of their conversations on one, AI-powered platform, helping them understand their customers in real-time to create personalized experiences that set them apart.

Read more about Nextiva

Users also considered
NetSuite logo

AI-powered cloud-based business management suite

learn more
NetSuite is an AI-powered cloud-based business management suite. It helps organizations streamline their operations and gain real-time insights into their performance. The suite caters to a range of industries such as manufacturing, retail, and professional services.

Read more about NetSuite

Users also considered
Workplace from Meta logo

A simple and secure way to connect your organization.

learn more
Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
Lime Connect logo

Live chat and customer messaging for businesses of all sizes

learn more
Lime Connect is the leading GDPR-compliant software for messaging & automation that helps businesses transform customer communication.

Read more about Lime Connect

Users also considered
RingEX logo

RingEX - AI meets trusted communications

learn more
Designed to give you a flexible, mobile, and powerful cloud phone system. Experience HD-quality web, audio, and video, along with one-click functionality and webinar capabilities with RingCentral Video. Promote collaboration with team messaging, unlimited SMS, and more.

Read more about RingEX

Users also considered
GoTo Connect logo

The first-ever truly unified voice and video solution.

learn more
GoToConnect combines the power and reliability of Jive's cloud VoIP phone systems with GoToMeeting's web, audio and video conferencing into one simple, reliable and flexible solution. Users can meet, talk, chat, text and collaborate seamlessly via web browser, desktop application, or desk phone.

Read more about GoTo Connect

Users also considered
Livestorm logo
Category Leaders

Engage your audience with better video communication

learn more
Livestorm enables powerful, yet pain-free video engagements at scale. Our end-to-end video engagement platform requires no downloads, facilitates easy collaboration while capturing actionable insights—all in one place.

Read more about Livestorm

Users also considered
Bitrix24 logo

All in one business management workspace

learn more
Bitrix24 #1 FREE unified communications platform used by 12 million companies.

Read more about Bitrix24

Users also considered
Weave logo

Customer communication and appointment scheduling solution

learn more
Weave is the all-in-one customer communications and engagement platform for small and midsize business. From the first phone call to the final invoice and every touchpoint in between, Weave connects the entire customer journey.

Read more about Weave

Users also considered
3CX logo

Web & mobile-based (Android, iOS) communications system.

learn more
3CX is an open standards IP PBX that offers complete Unified Communications, out of the box. Suitable for any business size or industry. Work efficiently from anywhere. Video conferencing, live chat, mobile apps and advanced contact center features are all included at a fraction of the cost.

Read more about 3CX

Users also considered
Flock logo

Communication and collaboration platform for teams

learn more
Flock is a collaborative messaging app for teams which enables users to discuss projects and find and share information and ideas effectively and efficiently

Read more about Flock

Users also considered
Front logo

AI-enabled customer service platform for collaboration

learn more
Front is a customer operations platform that enables support, sales, and account management teams to deliver exceptional service at scale. Front streamlines customer communication with automated workflows and real-time collaboration behind the scenes.

Read more about Front

Users also considered
Pumble logo
Category Leaders

Communication and collaboration management application

learn more
Pumble helps businesses in healthcare, software development, financial services, and other industries chat with members across departments and multiple locations. Users can create public or private channels with custom names and descriptions to collaborate on projects and exchange information.

Read more about Pumble

Users also considered
Wildix logo

The First Sales-Oriented Unified Communications Solution.

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Wildix: Unified communications platform combining voice, video, messaging and AI for businesses. 1 million+ users. 200+ integrations.

Read more about Wildix

Users also considered
Intermedia Unite logo

All-in-one communications & collaboration tool

learn more
Award-winning cloud-based unified communications platform for small businesses. It enables users to be more productive by integrating several collaboration tools like PBX phone system, video conferencing and chat into a seamless experience. Unite is backed by J.D. Power-certified 24/7 support.

Read more about Intermedia Unite

Users also considered
Missive logo
Category Leaders

Collaborative inbox for teams

learn more
Missive is a team inbox and chat tool that helps teams to collaborate across email, SMS, WhatsApp, Twitter, and other communication channels. The inbox provides a business-first collaborative experience.

Read more about Missive

Users also considered
Glassix logo

One inbox, countless smiles

learn more
Glassix is the AI-powered unified messaging platform that keeps your customer conversations connected across any digital channel - Instant messaging apps and SMS text, email conversations, live chat on your website or app, and social media messages. Powered by GPT-4.

Read more about Glassix

Users also considered
Hiver logo

Modern, AI help desk software built for fast teams.

learn more
Hiver is a modern, AI customer service platform that doubles as a unified communication tool. It lets teams manage external requests and internal discussions in the same place, reducing reliance on separate apps. Features like notes, mentions, shared drafts, and automations streamline the process.

Read more about Hiver

Users also considered

Key features for Unified Communications software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Mobile Access: Reviewers appreciate the flexibility and convenience to manage communications on-the-go, with seamless syncing between mobile and desktop versions for consistent access. 95% of reviewers rated this feature as important or highly important.
  • Alerts/Notifications: Users value the ability to customize notifications for critical updates and appreciate the real-time alerts that help them stay informed and responsive. 94% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers highlight the importance of assigning specific permissions to ensure appropriate access to information and smooth collaboration without unnecessary clutter. 92% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users find screen sharing essential for presentations and collaboration, appreciating the ability to share slides and documents clearly and interactively during meetings. 92% of reviewers rated this feature as important or highly important.
  • Chat/Messaging: Reviewers emphasize the efficiency and convenience of chat and messaging for quick and effective internal communication, supporting both team collaboration and customer interactions. 92% of reviewers rated this feature as important or highly important.