getapp-logo

App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Software categoriesBlog & researchAbout us

GetApp offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links. 

Table of Contents

usersusersusers

Talk with us for a free 15-min consultation

Expert advisors like Chase, who have helped 1,000+ companies, can find the right software for your needs.

Top Rated Database Software with Access Controls/Permissions in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Access controls and permissions ensure data security and confidentiality by restricting access to authorized users only. They allow administrators to define user roles, manage access levels, and protect sensitive information from unauthorized modifications, enhancing overall database management and compliance. Our reviewers in database software rated this feature as important.

4 Best Database Software with Access Controls/Permissions

  • Airtable
  • Google Cloud
  • MySQL - Highest rated for access controls/permissions
  • Microsoft SQL Server

See other top Database products with access controls/permissions

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the database software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for access controls/permissions based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Airtable logo

Airtable

4.7
(2.2K)
visit website

User insights about the access controls/permissions feature

Users find Airtable's access controls and permissions easy to use and efficient for managing data security. They appreciate the ability to assign different access levels to collaborators and restrict access based on specific needs. Reviewers note that while the system offers sufficient granularity, it can be pricey as each user requires an account. Some users mention the need for more intuitive permission settings and the ability to share data with non-users without third-party integrations. Overall, they value the control over data access and the collaboration capabilities.
“this tools gives specific permissions on what they can edit in the workspace. We can select permission level for each of the collaborators”
JB

Jane B.

marketing Manager

“Being able to mark certain need-to-know columns as hidden for access levels, and read-only views for non-technical users. ”
Verified reviewer profile picture

Dylan C.

Lead Developer

Database key features coverage

Airtable offers 3 out of the 5 key features for Database software identified by reviewers:

Secure Data Storage
Data Storage Management4.7
Backup and Recovery4.3
Data Migration4.2
Performance Analysis

Pros and cons based on 2,214 verified reviews

70% of users rated Airtable 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,214 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective organization tools

Extensive customization options

High flexibility and adaptability

Comprehensive project management

Efficient project tracking

Cons:

Restrictive usage limitations

High cost concerns

Limited formula capabilities

Inconsistent mobile and desktop versions

Challenging user access management

See pros and cons details

Pricing

Starting price:$20 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Cloud logo
4.7
(2.2K)

User insights about the access controls/permissions feature

Reviewers indicate that Google Cloud's access controls and permissions are highly secure and customizable. They appreciate the granular control, role-based access control (RBAC), and audit logging capabilities. Users report that these aspects help maintain data security by ensuring only authorized individuals can access specific resources. They find it easy to manage permissions from a single web page, although some mention the need for clearer guidance. Integration with directory services like Active Directory is also valued for maintaining centralized control.
“Granular control over access and simple division of access using projects provides good separation between projects. Being able to synchronise with other directory services (AD specifically) makes IAM easy to populate and maintain from a central location.”
ST

Seth T.

Cloud Engineer

“Provides highly customizable access controls and permissions through role-based access control. This enables administrators to maintain a secure and compliant environment.”
JS

Joe S.

Clinical Lead

Database key features coverage

Google Cloud offers 5 out of the 5 key features for Database software identified by reviewers:

Secure Data Storage4.7
Data Storage Management4.7
Backup and Recovery4.7
Data Migration4.4
Performance Analysis4.6

Pros and cons based on 2,235 verified reviews

72% of users rated Google Cloud 5 out of 5 stars, while 0% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,235 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Flexible scalability options

Extensive API offerings

Robust data storage solutions

Efficient document sharing

Seamless integrations

Cons:

Dependence on internet speed

Inadequate customer support

Frequent software issues

Complex and costly pricing

See pros and cons details

Pricing

Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

MySQL logo
4.6
(2K)

User insights about the access controls/permissions feature

Users find MySQL's access controls and permissions essential for database security. They appreciate the ease of managing permissions, the ability to grant specific roles, and the high level of security provided by user grouping and privilege management. Reviewers highlight the importance of restricting access to authorized users to maintain data integrity and privacy. They also note that while the setup can be complex, the system's flexibility and granularity in assigning permissions make it a reliable choice for securing databases.
“The Access Controls on MySQL are very good, you can easily choose which users have access to what actions on a table basis. In case you need further control you can generate views or procedures to encapsulate processes and avoid providing full access to the actual data.”
Verified reviewer profile picture

Emiliano P.

Site Reliability Engineer

“It has the best access controls and permissions which are managed through a system of privileges. Users are granted specific privileges to perform various operations on databases, tables, and other objects within the MySQL server. ”
Verified reviewer profile picture

Alex M.

Software Developer

Database key features coverage

MySQL offers 5 out of the 5 key features for Database software identified by reviewers:

Secure Data Storage4.5
Data Storage Management4.6
Backup and Recovery4.4
Data Migration4.4
Performance Analysis4.2

Pros and cons based on 2,093 verified reviews

63% of users rated MySQL 5 out of 5 stars, while 0% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,093 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Cost-effective open source

Fast and reliable performance

Versatile programming language support

Suitable for various project sizes

Seamless software integration

Cons:

Inadequate error handling

Complicated version updates

Complex replication and clustering

Performance issues with large databases

Scalability and performance limitations

See pros and cons details

Pricing

Starting price:$2000 per user/per year|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft SQL Server logo
4.6
(1.9K)

User insights about the access controls/permissions feature

Reviewers appreciate Microsoft SQL Server's robust access controls and permissions, particularly its integration with Active Directory for seamless user management. They value the granular control over user roles and permissions, which helps maintain data security and integrity. Users report that the system is easy to set up and manage, with clear instructions and a straightforward interface. They also highlight the importance of restricting access based on roles and groups to protect sensitive data and ensure compliance with security policies.
“Microsoft SQL Server has a strict access control/permissions to maintain the security. Since we are dealing with important data be it lowers or production, it is important to restrict access to the database based on roles and groups. It is very easy to assign particular groups to certain roles and those particular roles to certain tables. ”
AK

Apurva K.

Software Engineer

“Permissions are very granular with SQL server. You can give access to individual databases or tables and set whether they are read-only or read-write.”
JS

Jason S.

Systems Specialist

Database key features coverage

Microsoft SQL Server offers 4 out of the 5 key features for Database software identified by reviewers:

Secure Data Storage
Data Storage Management4.6
Backup and Recovery4.6
Data Migration4.4
Performance Analysis4.4

Pros and cons based on 1,971 verified reviews

64% of users rated Microsoft SQL Server 5 out of 5 stars, while 0% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,971 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive RDBMS features

Seamless integration with Microsoft tools

Robust database security

Efficient database management

Effective data management

Cons:

High memory consumption

Inadequate error handling

High licensing costs

Problematic software updates

See pros and cons details

Pricing

Starting price:$13748 flat rate|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Database Software with Access Controls/Permissions in 2026

Caspio logo

Caspio

Build online database applications without coding.

visit website
Caspio is the world’s leading LOW-CODE platform for building online database applications without having to write code.

Read more about Caspio

Users also considered
kintone logo

kintone

Agile, No-code Business Application Platform

visit website
Let your data thrive with Kintone's super-flexible, super-functional platform. Collaborate, manipulate, and play with your data as you see fit.

Read more about kintone

Users also considered
MongoDB logo

MongoDB

Category Leaders

Database management and application development software

visit website
MongoDB is a flexible, scalable NoSQL database that handles structured, semi-structured, and unstructured data for modern applications.

Read more about MongoDB

Users also considered
Zoho Creator logo

Zoho Creator

An all-in-one AI-based low-code app development software

visit website
Zoho Creator is an online database management software to build powerful web and mobile-ready applications.

Currently, 13,000+ customers have built 6million+ applications on Zoho Creator, a testimony to the power of the platform.

Read more about Zoho Creator

Users also considered
TrackVia logo

TrackVia

Build Apps Crazy Fast, Without Code.

visit website
TrackVia helps IT and business users turn manual processes or spreadsheets into web and mobile apps fast and with no complex coding.

Read more about TrackVia

Users also considered
Google Cloud logo

Modular platform for computing, hosting, storage and more

Google Cloud Platform is a modular-based platform providing multiple build and scale services to businesses of any size within any industry. It offers tools for document storage, data warehousing, security key enforcement, app creation, API management, AI and machine learning, live chat, and more.

Read more about Google Cloud

Users also considered
Airtable logo
Category Leaders

AI platform for enterprise app building workflows

Airtable is the no-code app platform that empowers people closest to the work to accelerate their most critical business processes.

Read more about Airtable

Users also considered
MySQL logo
Category Leaders

One database service for transactions, analytics, and ML

MySQL is a relational database management system (RDBMS) designed to help businesses record, update, and manage data and deploy cloud-native applications. Features include data masking and de-identification, multi-document transaction support, intrusion detection, alerts & configuration management.

Read more about MySQL

Users also considered
Microsoft SQL Server logo
Category Leaders

Relational database management system for data analytics

SQL Server is a relational database management system (RDMS) designed to help businesses of all sizes analyze structured or unstructured data across various data environments including Azure SQL Database, Azure Cosmos DB, MySQL, and more.

Read more about Microsoft SQL Server

Users also considered
PostgreSQL logo
Category Leaders

Open source relational database management system

PostgreSQL is an open-source relational database management system (RDBMS), which helps businesses store, manage, and scale data workloads, from single machines to data warehouses with multiple concurrent users.

Read more about PostgreSQL

Users also considered
Oracle Database logo
Category Leaders

Discover the Right Database for You

Oracle Database is a data warehouse software designed to help businesses of all sizes manage data and automate recurring tasks using machine learning-enabled tools. The platform enables managers to generate business models, transform data, and detect hidden anomalies across datasets.

Read more about Oracle Database

Users also considered
Formaloo logo

Your Business Data OS

Stop collecting data through boring forms. Start building apps & live presentations that actually engage your audience.

Read more about Formaloo

Users also considered
Amazon RDS logo

Relational database service software

Amazon RDS is a relational database service software designed to help users set up, operate and scale databases such as Amazon Aurora, MySQL, MariaDB, Oracle, Microsoft SQL Server, and PostgreSQL in the cloud. Users can manage routine database tasks like patching and provisioning, and more.

Read more about Amazon RDS

Users also considered
Cove Data Protection logo

Cloud-first data protection as a service

Cove Data Protection is a cloud-first backup and disaster recovery service for servers, workstations, and Microsoft 365™, all managed from a multitenant web-based dashboard.

Read more about Cove Data Protection

Users also considered
Quickbase logo

No-code collaborative work and project management platform.

Quickbase is a web-based no-code development platform where you can easily create unlimited customizable applications to control data processes and improve productivity. Easily import your existing data and spreadsheets, enabling instant mobile access to all your data for your entire team.

Read more about Quickbase

Users also considered
Ninox logo
Category Leaders

Create custom business apps for teams

Store and organize your complex data in your own way. Ninox provides a highly customizable user interface which allows you to process, analyze & evaluate your data. You can integrate different services with Ninox's API. It works across all platforms and can be accessed through App or web browser.

Read more about Ninox

Users also considered
Amazon EC2 logo

Amazon Elastic Compute Cloud

Amazon Elastic Compute Cloud (Amazon EC2) is a web service that provides resizable compute capacity in the cloud. It is designed to facilitate web-scale computing for developers.

Read more about Amazon EC2

Users also considered
DigitalOcean logo

Cloud management and application development software

DigitalOcean is a cloud management software designed to help businesses build and launch applications in cloud environments. Administrators can use the platform to set up application development frameworks, maintain product catalogs, and capture and store business data in a centralized repository.

Read more about DigitalOcean

Users also considered
DbVisualizer logo

Database management software for Windows, macOS & Linux/UNIX

DbVisualizer is a database management software designed to help businesses track, optimize, and analyze the performance of multiple databases via a unified platform. It allows software developers, analysts, and database administrators (DBAs) to connect the system with various external databases including Oracle, Microsoft SQL Server, DB2, Sybase, MySQL, SQLite, and more.

Read more about DbVisualizer

Users also considered
Microsoft Access logo
Category Leaders

Microsoft-powered DBMS

Microsoft Access is a database management system that provides intuitive application development tools to create functional database apps in any format.

Read more about Microsoft Access

Users also considered
Claris FileMaker logo

Custom application development

Join the 50,000+ companies that trust Claris FileMaker to create stunning database solutions. With drag-and-drop simplicity and built-in templates, FileMaker apps integrate with other platforms to help you build a complete database management system. Get a 45-day free trial.

Read more about Claris FileMaker

Users also considered
Snowflake logo

Cloud data platform for tech professionals and businesses

Snowflake is a cloud data platform that can enable critical data workloads and secure collaboration. This solution can be used to run data across multiple regions for a single, unified experience across a business ecosystem. Using a multi-cluster shared data architecture, Snowflake provides access to the same data without affecting business performance. The platform can scale to any volume of data and number of users.

Read more about Snowflake

Users also considered
Stackby logo

Spreadsheets, Databases and No code APIs - one platform.

Stackby is a collaborative workspace that brings ease of use of spreadsheets, functionality of databases and access to popular services via no-code API connectors - to create, organize and automate anything.

Read more about Stackby

Users also considered
Rubrik logo

All Your Apps. Instantly Available.

Rubrik brings instant application availability to hybrid cloud enterprises for recovery, search, cloud, & development. See what Rubrik can do for you!

Read more about Rubrik

Users also considered
Fullfree logo

Cloud-based no code CRM software

Businesses use Fullfree to manage customer relationships and gain valuable insights into how they can better market themselves.

Read more about Fullfree

Users also considered

Key features for Database software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers emphasize robust encryption, access controls, and adherence to industry standards to safeguard sensitive data, ensuring confidentiality, integrity, and availability. 97% of reviewers rated this feature as important or highly important.
  • Data Storage Management: Users value customizable storage solutions, efficient data organization, and scalability, with features like indexing, partitioning, and automated storage management. 94% of reviewers rated this feature as important or highly important.
  • Backup and Recovery: Reviewers highlight reliable backup strategies, automated scheduling, and quick restoration capabilities to prevent data loss and ensure business continuity. 93% of reviewers rated this feature as important or highly important.
  • Data Migration: Reviewers find the migration tools efficient, enabling seamless data transfer between different systems, databases, and environments with minimal disruption. 88% of reviewers rated this feature as important or highly important.
  • Performance Analysis: Users value built-in and third-party tools for monitoring and optimizing database performance, identifying bottlenecks, and improving query efficiency. 87% of reviewers rated this feature as important or highly important.