MyDesk - 2026 Pricing, Features, Reviews & Alternatives

MyDesk is a modular workplace management platform for desk booking, meeting room scheduling, visitor management, catering and office analytics. It connects workplace workflows with Microsoft 365 and supports access through web, mobile, Outlook and Microsoft Teams.

Desk booking provides visual workspace selection and supports office-day reservations for desks, lunch and parking. Meeting room booking connects room availability with the calendar, while MyDesk Planner gives reception and PAs a combined view of rooms, meetings and catering. Meeting catering and canteen administration connect orders with preparation and delivery details; the canteen mobile app and finance-system integrations are optional modules.

Visitor management supports Outlook preregistration, check-in screens and visit status. Reusable E-Ink visitor badges update wirelessly at check-in and can display visitor information in an agreed branded design. Rectangular badges can include a photo; the smaller round model displays name and host without a photo. Badge collection and reset are configured for the reception workflow.

Hardware options include visitor check-in screens, touch or E-Ink meeting room displays, sensors and digital employee cards. Information screens provide shared views of workplace availability. Employee-card door access and NFC lunch registration require compatible equipment and configuration. Hardware is priced separately from software.

AI Office Analytics supports predefined reports, custom reports and widgets, natural-language questions and suggestions for assessing workplace usage. Reservation data shows bookings; sensor data can supplement it with actual activity. Sensor integrations and automatic-release rules are agreed during setup. AI prompt usage is billed separately from the monthly subscription.

MyDesk is developed in Denmark. Product scope, permissions, calendar connections, onboarding and integrations are agreed with each organisation.