Podio Pricing, Features, Reviews & Comparison of Alternatives

Podio Reviews

Podio

The flexible way to manage projects with clients

4.37/5 (96 reviews)
20,392     17,050

A new level of project visibility

Podio makes deadlines, responsibilities and goals clear for everyone – and they’re always up to date. With transparent, organized projects, you’ll never need to slow your team down to get a status update. You’ll have the oversight you need to see if everything’s on track.

Incredible flexibility

You and your team define all the structure of your content, reports and overviews. So you can run projects your way, unhindered by workarounds imposed by rigid software. And your team will love how Podio reflects the way you already talk and think about your business.

Real time and your time

Whether you need an immediate answer from your team or just want to share some great resources and insights, Podio puts all your conversations in one place in the context of the work you’re doing. This enables you to tighten your communications without increasing everyone’s email load.

Podio grows with you

Want to do more than project management with Podio? Simply extend Podio to handle CRM, recruiting workflows or even your company intranet in minutes. Podio’s ability to connect teams and processes already helps thousands of companies run their entire operations in one place.
company.podio.com

Podio Reviews (96)

Latest reviews

 Podio. Great Tool That Not Enough People Know About

At our local Red Cross we needed a simple way to keep track of volunteer info and first aid training participants. It used to be a very manual process and being a small branch I couldn't convince admin to spring for an expensive CRM. My search landed me on the Podio website and I gave it a try....

Read the full review
Reviewed 31st of January by Ricky Ducent

 

 Workhorse of a CRM

While Podio and the setup process involved can be very daunting at first, Podio is an absolute workhorse! It is by far the best CRM we have tried as a company that meet our needs and is intuitive in its nature. From the tasks to the apps to auto workflows and everything in between, it's truly a ...

Read the full review
Reviewed 6th of January by Cayla Layman

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Podio Category Leaders

Reviews
Integrations
Mobile
Media
Security

#15 in Project Management

View full ranking
59
13
17
17
12

#16 in Task Management

View full ranking
58
13
17
16
12

#22 in Project Collaboration

View full ranking
55
13
16
16
10

GetApp’s ranking highlights the top 25 apps in different categories on GetApp. If an app is listed in more than one category, it has the potential to be ranked in each of these categories. The ranking is independent of any commercial campaign an app vendor has with GetApp. The ranking is based on 5 data points, each scored out of 20: reviews, integrations, mobile apps, media presence, and security.

Podio Screenshots (6)

Podio screenshotPodio screenshotPodio screenshotPodio screenshotPodio screenshotPodio screenshot

Specifications

Intended Users
Freelancers, Mid Size Business, Non Profits, Public Administrations, Small Business
Devices Supported
Android, iPhone-iPad, iPhone, iPad, Mac, Web-based
Supported Countries
Asia, Australia, Brazil, Canada, China, Europe, Germany, India, Japan, Latin America, Middle-East and Africa, United Kingdom, United States
Supported Languages
Chinese (Simplified), Danish, Dutch, English, French, German, Italian, Japanese, Portuguese, Russian, Spanish, Swedish
Support Options
FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials

Podio Pricing

Starting from: $9.00/month
Pricing model: Freemium, Subscription

Unlimited free use for five people.
Upgrade to premium to add more users for $9 per user, per month. Premium features include greater admin controls and unlimited free external collaborators, e.g. clients.

Competitors Pricing

iBE.net

Starting from: $299.00/month
Pricing model: Subscription
Free Trial: Available (No Credit Card required)

Teamwork Projects

Starting from: $49.00/month
Pricing model: Open-source, Subscription
Free Trial: Available (No Credit Card required)

Insightly

Starting from: $12.00/month
Pricing model: Freemium, Subscription
Free Trial: Available (No Credit Card required)

Users who visited Podio also visited

Key Features of Podio

  • Content sharing & feedback workflows with clients
  • Simple CRM & sales tracking
  • MS Exchange integration
  • 24 hour personal support from the Podio team
  • Mobile apps for Android, iPhone & iPad
  • Project management
  • Chat functionality
  • Video chat
  • Web forms
  • Tracking features
  • Calendar sync with Google
  • Calendar management
  • Progress reports
  • File sharing
  • Task management
  • Gantt charts
  • Project time tracking
  • Time tracking by project
  • CRM
  • Status tracking
  • Project templates
  • Collaboration tools
  • Collaborative review
  • Collections management
  • Activity management
  • Activity tracking
  • Communication management
  • API
  • Indexing
  • Dynamic card boards
  • Progress tracking
  • Project budgeting
  • Sales pipeline reports
  • Email integration
  • Third party integration
  • File management
  • Configurable workflow
  • Automatic reminders
  • Automatic notifications
  • Document management
  • Document storage
  • Instant messaging
  • Commenting
  • Reporting
  • Collaborative workspace
  • Recurring tasks
  • Software development kit

Benefits

The increased transparency and structure made possible by Podio will save your team hours on organization and status meetings, so you can focus on the task at hand. Interfacing with clients on Podio makes feedback loops simpler – helping everyone get better results and build stronger relationships.

Alternatives to Podio

GetApp Analysis

Why should a project management platform dictate the way your team works? Podio is an online platform that lets its users stay in control over how they get work done. The web-based solution empowers groups to create their own collaboration and project management tools with no technical or IT skills necessary.

Used by teams, companies, and organizations from around the globe, Podio users are encouraged to select from more than 700 free apps available in the Podio App Market. These apps encompass everything from project management to CRM, IT support, recruiting, and HR, and they can be customized to better fit the needs of a specific user’s organization.

What is Podio?

A cloud-based work platform that changes the way groups work in professional environments, Podio has developed a way to let its users manage their own workflows and processes using its customizable tools. These tools are known as apps, and they are designed to add structure to workflows or projects. In most cases, apps connect to social activity streams, which teams can use for sharing files and discussing relevant issues privately.

Apps make up a major part of the Podio solution. Apps can be built by users with no technical skill or IT knowledge. Or, for users who’d prefer not designing their own purpose-built work apps from scratch, pre-made apps can be selected from the Podio App Market.

Podio users are encouraged to structure their projects, teams, and workflows into workspaces, which are shared only with the most relevant colleagues. The platform also provides core features like activity streams, task management, document sharing, contact management, reporting, webforms, and calendars.

Main Features

Creating Apps

Businesses are encouraged to create their own apps within Podio. App templates are useful for constructing apps that meet the individual needs of unique users, from streamlining deliverables to structuring sales leads.

Use Podio’s drag-and-drop tools to build your own app that can be added to any workspace, and accessed across all your devices, or select an app that’s already been designed by a fellow user in the Podio community. More than 700 apps are already available in the App Market, managing everything from HR and employee recruitment, to project management and CRM.

Managing Workspaces

Workspaces are virtual areas where groups of people or teams can work together to meet specific goals. For example, a sales team might create a workspace in order to manage an upcoming project. Anyone can be added to a workspace, regardless of whether that person is an employee of the specific organization.

Get your clients, contractors, and even vendors involved in the project management process by inviting them to participate in relevant workspaces. As a Podio user, you also have the option to create private workspaces that are only known to people in your organization who’ve been invited to take part. Or, you can create open workspaces that are listed for all employees of your organizations to view and join.

Organize Tasks

Podio’s task management features provide users with a way to break down large projects into smaller sets of individual tasks, which can then be assigned to employees or other responsible parties. Podio links tasks to the work that they’re a part of, which provides relevance and context for users.

To take advantage of Podio’s task management tools, start by creating a list of all the tasks that must be completed before a specific project will be ready to go. Set deadlines for these tasks, write brief descriptions, and assign them to specific people. You can also set reminders to yourself to go back and see if a task has been completed on time, even if that task was not assigned to you.

Tracking Opportunities

A lightweight CRM solution enables Podio users to manage their relationships with customers and track sales opportunities throughout the pipeline. The CRM solution can be customized as a Podio app to make those processes easier to achieve.

To use Podio as a CRM tool, install the CRM app pack and customize the provided template based on how your team works. You can use filters and reports to get important sales information into your CRM app, and you can use the Excel importing feature to import historical CRM data, as well.

Mobile Accessibility

Podio offers free mobile applications for the iPhone, iPad, and Android. These mobile apps give users a complete work experience from their tablets and smartphone devices. Users can collaborate with their organizations and access workspaces, activity streams, tasks, files, calendars and contacts through the mobile apps. Many Podio users say they actually use the mobile apps just as often, if not more often, then they use Podio on their desktop computers.

Integrations

Podio is considered a completely open work platform because it offers so many integrations with other popular business applications. Podio offers more than 15 integrations with apps, including YouSendIt, ShareFile, Box, Dropbox, Google Drive, SkyDrive, SugarSync, Zendesk, Campaign Monitor, Google Apps Mail, GoToMeeting, Freshbooks, Evernote, and Google Docs.

Pricing

Pricing for Podio is based on the number of users within an organization, along with the specific features that an organization needs. The most inexpensive solution is Podio Lite, which is free for teams with up to five employees. Podio Teams is $9 per employee, per month. The Podio Business plan is available with custom pricing for larger teams.

Bottom Line

  • Designed to facilitate collaboration across multiple groups

  • Customizable project management and task organization features

  • More than 700 free apps available in the Podio App Market

  • Empowers groups to create their own work tools

  • Increases transparency and boosts knowledge sharing

Videos

Ricky Ducent

Podio. Great Tool That Not Enough People Know About

31/01/2017

At our local Red Cross we needed a simple way to keep track of volunteer info and first aid training participants. It used to be a very manual process and being a small branch I couldn't convince admin to spring for an expensive CRM. My search landed me on the Podio website and I gave it a try. What an amazing tool it proved to be. It took a few weeks to get the hang of it (mainly because I had no previous experience with CRMs) but it has now become a central part of operations. We now can't imagine life without it. Now that we have it set up just the way we want it we can now easily figure out how many volunteers have been trained in not just First Aid but all of the other courses we offer. We have an easy way to check the number of events each volunteer has attended over any given period. Using webforms we have a really simple way for clients to requests First Aid volunteers at their events which automatically notifies the people we've specified so following up is now much easier. It has an iPhone app so even on the go staff always have access to data as long as there is an internet connection. I could go on and on but I think I would say my favourite feature is the customizability. It doesn't do everything (nothing does) but even with a free account you can get so much done it's simply mind blowing. Looking forward to the improvements (which have been never ending since we signed up). I now use it at my job to keep track of staff info and again it has become an invaluable tool significantly speeding up my workflow.

Pros

Ease of use Price (free option is great) Very customisable

Cons

Would love the ability to print pdf reports instead of just exporting Excel files

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
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Cayla Layman

Workhorse of a CRM

06/01/2017

While Podio and the setup process involved can be very daunting at first, Podio is an absolute workhorse! It is by far the best CRM we have tried as a company that meet our needs and is intuitive in its nature. From the tasks to the apps to auto workflows and everything in between, it's truly a useful tool.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Sarah Chamberlin

A necessary add-on for podio

05/01/2017

Podio is great, but for really automating your processes, Globiflow is a necessity. I use it for daily reports, mail merges, communications with constituents and project tracking.

Pros

Flexible, great user community, grows with you.

Cons

Takes getting used to the way it works but once you learn you can set up sophistication systems.

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Amanda Goodson

Podio - good for the money!

13/12/2016

I enjoy the versatility and price point of podio. We use it for so many diverse things. I appreciate that I can export many of the things to spreadsheets where we can analyze them.

Pros

Versatility Export capability Price point

Cons

Ease of use

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
james mercado

Database you'd expect to pay more for

13/12/2016

This app is great for its intended use. It's full featured even if you are just looking to use the product for free. Having a full featured database in the cloud is amazing and keeps everyone on the same page as well as the same "project". While it's not the easiest program to use, there are very many helpful articles as well as a support team that is more than happy to help. The aesthetics could use a bit of a makeover, but that's just a personal opinion. Otherwise, the app has done our business wonders for our productivity.

Pros

flexibility to cater to your own business.

Cons

aesthetics could use some work.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Steve Weeks

Transformative Software

22/11/2016

Podio has enabled me to completely change the way several companies share specific tasks. What's exciting? Two things. First - get rid of those awful little spreadsheets and put the data where the team can all access it concurrently. Second - wrap around it a neat package of task management, status updates, messaging, voting, and chat. And more. Voila. We have an internet for collaboration that converts office comma from the old "Outlook model" to the new, more open, "Facebook model". The way in which users (permitted users) can edit the system while it is in use - could not be easier. I have been astonished to see non-IT professionals take up serious development and love it. There's much more to say. Let's just say there is hidden depth. It looks so simple and it is, but one is always finding new gems that offer flexibility- such as webforms, or embedded JavaScript options! I think I could build a career in the Podio platform.

Pros

Flexibility. Ease of use.

Cons

Check the pricing model, but even that has been great for my clients who are registered charities.

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
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Rose Petrozzino

Lot's of capabilities, great management software.

21/11/2016

Podio was a very helpful in office management, as it included a lot of different features that helped on various levels of organization. On the social media end, we were able to track what we published using Podio's calendar, and assign certain posts, graphics, and other tasks to specific employees. Tasks that were completed were easily recorded in employee timesheets, and it was easy to give feedback and comment on work posted by others.

Pros

Vast features and capabilities (calendar, timesheets, etc.), could organize tasks for each client that needed to be addressed.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Matt Mundt

Great for Creative Teams

21/11/2016

Podio allows us to organize our many creative projects (videos/graphics) - Fully customizable so our Graphics team can create forms for me to submit graphics. Great for giving advice on our creative projects (and not filling up email inboxes!)

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more
Waseem Sader

Good product but can be better

11/11/2016

Podio is a good enough organisation and collaboration platform that we use on a daily basis at our company. It's very feature packed and is quite customisable. My major issues with it though is that the UX is a bit too cluttered and messy and there are one or two occasional bugs. It can also be a bit difficult for new users to understand. This hasn't kept us from using it for the past couple of years though and it's ability to hook up with other tools (like TimeCamp in our case) is also a great bonus.

Pros

Feature packed. Customisable. Ability to link with the 3rd party tools.

Cons

Messy/cluttered interface/UX. Occasionally buggy. Difficult to understand for new users.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

6/10

Recommendations to others considering Podio

Clean up the interface. Make it more minimalistic and simple and I think that will do it a world of good.

Source: Capterra
Helpful?   Yes   No
Read more
Cassandra Ramirez

Awesome for Small Businesses with A Little CRM Know How and A Small Budget

09/11/2016

This is the CRM I am using now. There are some minor concessions I have had to make (namely the reports suck) but for the price I can't complain. However, I am under the old system so my pricing is a bit lower than what is available now.

Pros

Inexpensive, some what easier to use, kinda sorta easy to build out, lots of videos out there.

Cons

Reports suck and you need globiflow for it to be worth anything. Also there is no way to manage the page layouts to make it easier for the user to navigate. Collapsable sections would be nice.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10

Recommendations to others considering Podio

Make sure you budget for Globiflow.

Source: Capterra
Helpful?   Yes   No
Read more

Who is Podio For?



Podio is designed for teams, companies, and organizations that are looking for more flexibility in the way they organize and communicate online. The web-based solution is used by more than 500,000 organizations, including small businesses and individual teams within larger enterprises.

Read the full GetApp Analysis

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