Podio Pricing, Features, Reviews & Comparison of Alternatives

Podio

The flexible way to manage projects with clients

4.3/5 (265 reviews)

Podio overview

What is Podio?

A new level of project visibility

Podio makes deadlines, responsibilities and goals clear for everyone – and they’re always up to date. With transparent, organized projects, you’ll never need to slow your team down to get a status update. You’ll have the oversight you need to see if everything’s on track.

Incredible flexibility

You and your team define all the structure of your content, reports and overviews. So you can run projects your way, unhindered by workarounds imposed by rigid software. And your team will love how Podio reflects the way you already talk and think about your business.

Real time and your time

Whether you need an immediate answer from your team or just want to share some great resources and insights, Podio puts all your conversations in one place in the context of the work you’re doing. This enables you to tighten your communications without increasing everyone’s email load.

Podio grows with you

Want to do more than project management with Podio? Simply extend Podio to handle CRM, recruiting workflows or even your company intranet in minutes. Podio’s ability to connect teams and processes already helps thousands of companies run their entire operations in one place.
company.podio.com

Pricing

Starting from
$9/month
Pricing options
Free
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia, China and 4 other markets, India, Japan, Germany, Brazil

Supported languages

English, Chinese (Simplified), Danish, Dutch, French and 7 other languages, German, Italian, Japanese, Portuguese, Russian, Spanish, Swedish
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Podio reviews

Value for money
Features
Ease of use
Customer support
  4.3
  4.2
  4.0
  4.1
Manuel Diaz

The best CRM and working software

Used daily for 6-12 months
Reviewed 2019-05-03
Review Source: Capterra

Pros
It is amazing how it can integrate with so many things, send emails, sms, signatures. The files can be organized with just a click. It is also suitable for any type of business sin it can be customize. At a good price

Cons
Extremely difficult to set up. Requires additional help to do it

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 10/10

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Justin Houck

Serves it's purpose

Used daily for 1-2 years
Reviewed 2019-09-04
Review Source: Capterra

The big boss also loves this program, because it can generate many different reports for him, from bid activity, pending logs, securement logs, win percentages with different customers or geographic areas. allows him to see many different metrics with just a few clicks.

Pros
The website is incredibly customizable, which allows you make this program perform many tasks that vary greatly. Our main purpose was to use this as a bid center for our company, allowing all of our branches to see who was bidding which jobs. After setting that up, we were able to have podio send out reminders after certain amounts of time to follow up on the bid results. If we were awarded the job, it will then send out notices to our purchasing department, project managers, and super intendents with the relevant information (start end dates, contract prices, labor hours estimated, location, contact info, etc). It is very helpful to make sure our branches do not double up estimating the same projects.

Cons
Being very customizable also means it can be quite tedious to set up initially. There are, however, many premade modules you can either use as is, or customize to fit you needs.

Response from Podio


Hi Justin, thanks for the review! Much appreciated. Cheers, Sara from Podio

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Emanuelly Nunes Garoforo

Podio is great for organizing and storing information

Used daily for 1-2 years
Reviewed 2020-08-31
Review Source: Capterra

Podio has helped a lot in organizing the day-to-day activities of the company I work in, facilitating communication, file storage and data control.

Pros
Podio is a great tool to use for work, as it is possible to create tasks and mark the people responsible and this helps a lot in the organization and retention of information due to the fact that in these tasks it is possible to attach documents, in addition it is great to create events assisting in day-to-day meetings to have control of the people present and it is great to create a list of contacts, to store information of customers and distributors of the company.

Cons
I believe that Podio could improve the way of notifying the person who is marked in the tasks, it could be possible to create a table with all the tasks that the users have to do, in order to better organize and control the deadlines.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Anonymous

Very flexible software, but increasingly unreliable

Used daily for 1-2 years
Reviewed 2018-10-27
Review Source: Capterra

Overall, pretty good for a budget CRM. But it feels like a platform with its better days behind it.

Pros
Podio is designed for project managers, but we used it as our CRM - which shows how flexible it is. It worked well, the UI is nice, the workflows save you a lot of time and you can link up items well for automation (e.g. if you close a deal, mark the associated company item as 'customer'). The reporting worked quite well too. You can pull data into reports and create nice dashboards. And you can export to Excel.

Cons
Citrix aren't investing in Podio - it looks the same as when we started using it years ago. It's also increasingly unreliable - there have been numerous all-day outages in 2018. This is frustrating when you depend on Podio to run your business. We have since moved onto a different CRM software because of these issues.

Response from Podio


Thanks for sharing your review of Podio! We are dedicated to improve the reliability and performance of Podio in the future. Please read more details here: https://blog.podio.com/2018/01/10/2017-year-in-review/

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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Kelsey Helmick

Just what we needed.

Used daily for 2+ years
Reviewed 2020-06-25
Review Source: Capterra

Great! Will continue to use for the foreseeable future!

Pros
Ability to customize templates for different project types. I also like that I can share projects with people outside of Podio without having to add them as users.

Cons
It’s not very pretty to look at, but I would rather have a clean interface than compromise function for beauty.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Podio pricing

Starting from
$9/month
Pricing options
Free
Subscription
Free trial
View Pricing Plans

Unlimited free use for up to five people.
Basic: $9/employee/month (billed monthly) or $7.20/employee/month (billed annually).
Plus: $14/employee/month (billed monthly) or $11.20/employee/month (billed annually).
Premium: $24/employee/month (billed monthly) or $19.20/employee/month (billed annually).
Custom plans are also available for larger teams.

Podio features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Gantt Charts
Progress Tracking
Project Management
Project Time Tracking
Projections
Reporting & Statistics
Task Management
Task Tracking
Third Party Integration

Drag & Drop Interface (140 other apps)
Multiple Projects (122 other apps)
Prioritizing (145 other apps)
Project Planning (145 other apps)
Project Tracking (146 other apps)
Task Planning (126 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Podio

Key features of Podio

  • Content sharing & feedback workflows with clients
  • Simple CRM & sales tracking
  • MS Exchange integration
  • 24 hour personal support from the Podio team
  • Mobile apps for Android, iPhone & iPad
  • Time tracking by project
  • Dynamic card boards
  • Activity management
  • Activity tracking
  • Task assignment
  • Automatic notifications
  • Automatic reminders
  • Calendar management
  • Calendar sync with Google
  • Collaborative review
  • Collaborative workspace
  • Collections management
  • Communication management
  • Configurable workflow
  • CRM
  • Reporting
  • Document storage
  • Email integration
  • File management
  • File sharing
  • Gantt charts
  • Indexing
  • Instant messaging
  • Progress reports
  • Progress tracking
  • Project templates
  • Project time tracking
  • Recurring tasks
  • Status tracking
  • Third party integration
  • Tracking features
  • Project budgeting
  • Software development kit
  • API
  • Chat functionality
  • Sales pipeline reports
  • Web forms
  • Video chat
  • Document management
  • Task management
  • Collaboration tools
  • Project management
  • Commenting
View All Features

Benefits

The increased transparency and structure made possible by Podio will save your team hours on organization and status meetings, so you can focus on the task at hand. Interfacing with clients on Podio makes feedback loops simpler – helping everyone get better results and build stronger relationships.