Podio Pricing, Features, Reviews & Comparison of Alternatives


The flexible way to manage projects with clients

4.3/5 (250 reviews)

Podio overview

What is Podio?

A new level of project visibility

Podio makes deadlines, responsibilities and goals clear for everyone – and they’re always up to date. With transparent, organized projects, you’ll never need to slow your team down to get a status update. You’ll have the oversight you need to see if everything’s on track.

Incredible flexibility

You and your team define all the structure of your content, reports and overviews. So you can run projects your way, unhindered by workarounds imposed by rigid software. And your team will love how Podio reflects the way you already talk and think about your business.

Real time and your time

Whether you need an immediate answer from your team or just want to share some great resources and insights, Podio puts all your conversations in one place in the context of the work you’re doing. This enables you to tighten your communications without increasing everyone’s email load.

Podio grows with you

Want to do more than project management with Podio? Simply extend Podio to handle CRM, recruiting workflows or even your company intranet in minutes. Podio’s ability to connect teams and processes already helps thousands of companies run their entire operations in one place.


Starting from
Pricing options
Value for money
View Pricing Plans


Business size



United States, Asia, Australia, Brazil, Canada and 8 other markets, China, Europe, Germany, India, Japan, Latin America, Middle-East and Africa, United Kingdom

Supported languages

English, Chinese (Simplified), Danish, Dutch, French and 7 other languages, German, Italian, Japanese, Portuguese, Russian, Spanish, Swedish
Podio screenshotPodio - Organize, Communicate and Get Work DonePodio screenshotPodio screenshotPodio screenshotPodio screenshotPodio screenshot

Podio reviews

Value for money
Ease of use
Customer support
Justin Houck

Serves it's purpose

Used daily for 1-2 years
Reviewed 2019-09-04
Review Source: Capterra

The big boss also loves this program, because it can generate many different reports for him, from bid activity, pending logs, securement logs, win percentages with different customers or geographic areas. allows him to see many different metrics with just a few clicks.

The website is incredibly customizable, which allows you make this program perform many tasks that vary greatly. Our main purpose was to use this as a bid center for our company, allowing all of our branches to see who was bidding which jobs. After setting that up, we were able to have podio send out reminders after certain amounts of time to follow up on the bid results. If we were awarded the job, it will then send out notices to our purchasing department, project managers, and super intendents with the relevant information (start end dates, contract prices, labor hours estimated, location, contact info, etc). It is very helpful to make sure our branches do not double up estimating the same projects.

Being very customizable also means it can be quite tedious to set up initially. There are, however, many premade modules you can either use as is, or customize to fit you needs.

Response from Podio

Hi Justin, thanks for the review! Much appreciated. Cheers, Sara from Podio

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 7/10

Minimize review

Mark Simpson

Podio is the best tracking software for the multiple projects.

Used daily for 2+ years
Reviewed 2019-08-17
Review Source: Capterra

Podio is the best to keep track all of our important emails, tasks and projects in a simple manner. Podio is an outstanding software for the project and management. I can share all of my important projects with my friends and team members but one by one. It really allow me to manage all of my important tasks and store the important information in a one place such as assign projects. My project management activities are easily handle by the extreme planner software. Wen I complete all of my tasks assignment and multiple projects, then I always choose the Podio software. Podio is the great for the project and tasks assignments. I would recommended this software to everyone.

Podio is the great customizable software. The best thing about the Podio software is that we can track all of our important tasks and multiple projects at a one time and it is the only possible through the Podio software. We can easily collaborate with our team members and colleagues in a more efficient way. I can always use this efficient software for better manage my personal projects.Podio is one of the best project management software. The another great advantage of this software is that we can easily organized all of our important projects and assignment tasks in a group and colleagues. This software has outstanding features such as it has the great ability to create the custom folders in a more efficient way. Through this software, it is so easy for us to create a tasks and store a large amount of information in a project software.

The disadvantage of this software is that for the new users that they faced a lot of problem about the sharing of the multiple projects with our colleagues and team members at a one time. Hence, sharing of projects is so difficult for the beginners and users. This software lack a lot of features which is very essential for the new users. Podio software is not so easy to use. For the beginners, it is a little challenges for us to create a tasks and better manage our projects . It is so difficult in learning to use many of the features in a properly manner. But otherwise it is very simple for us to create a tasks to the specific projects.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

Minimize review

Colin McNicol

Podio - Flexible collaboration tool for teams

Used weekly for 2+ years
Reviewed 2018-12-29
Review Source: Capterra

It's difficult to describe Podio in a few sentences as it's flexibility and extensibility through the addition of apps from the library or creating your own means that it can be used for many different things. We've used it for project management and as a simple space to hold and share information when several external parties are involved. It means everyone can see what needs to be shared and current status with compromising internal systems and worrying about correct security settings for various parties. Podio isn't always first choice for team collaboration as there may already be solutions in place that clients prefer (for example, Microsoft Teams), but it is a quick way to pull disparate people and data together and get working quickly. As with all collaboration tools, it needs a bit of planning to configure it best for the type of project you want to use it for, but once you have used it a couple of times setup should be quick. For 'standard' users who have a degree of competence with collaboration software, the interface is intuitive and they should get up to speed pretty quickly. If you work in an Agile environment, all the tools are there to configure an Agile project and get started quickly. Some people love Podio immediately, others don't get it. Try out with a couple of small projects to get familiar with it; keep it as simple as possible - Podio's greatest strength is that you don't need to add more features/apps than are suited to the job.

Fast to configure for team collaboration on a variety of tasks - from the simple to fully featured Agile project management. Adding only the apps you need means you can have a flexible and bespoke approach to each project depending on the requirements. Easy to share with external users.

The flexibility that can be a strength can also be a weakness. There needs to be strong leadership over configuration and apps included. The number of apps that can be added and the configurable options can lead to unnecessary complexity in the hands of inexperienced users. If you have complex security requirements, configuration can be a pain.

Rating breakdown

Value for money
Ease of use

Likelihood to recommend: 7/10

Minimize review

Jorge Leon Baez

Customization is the key

Used daily for 2+ years
Reviewed 2019-10-09
Review Source: Capterra

You can build a whole information system to support all your organization's areas in the same platform. Obviously, in a service with so many possibilities, everything can be as good as an average solution. If you need a specialized CRM, there's a more expensive alternative and the same is true for email marketing, database manager, webform embeds, etc. The upside of Podio is having it all in the same place, which makes it really convenient.

Podio is like a canvas that comes blank and can be as deep as your imagination goes. It's extremely customizable and that makes it more than viable to any organization. It's a platform that can go in any direction you need, you just have to learn javascript to get it's full potential.

Platform outages are more common than i'd like. Every month there are at least 2 or 3 incidents that make reliability the goal Citrix should be after.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 9/10

Minimize review

Emily Turner

High Customization Project Management

Reviewed 2016-07-25
Review Source: Software Advice

The level of customization is amazing, and really makes Podio an incredibly versatile tool. Even with the mid-level plus pricing plan, we've utilized custom workspaces for a large variety of use cases throughout our company. The team at Podio also releases updates fairly often, which is great to see. Almost every update has added value to how we use the application. It's obvious that the Podio team has put a lot of work into what they have released thus far. The quality is great, and I can't think of anything that doesn't work properly or that feels messy. I'm confident that new features they release in the future will be just as well polished.

The number one limitation to Podio is the lackluster permission structure. On one hand, it has really forced us to create truly collaborative and transparent workspaces. However, it has also made it /impossible/ to use Podio for certain more sensitive applications. It is also incredibly annoying that there isn't an overall admin group for the total organization. We have multiple admins for our Podio organization (who help create and maintain workspaces), and each of us have to be added to every workspace as an admin in order to maintain the system. This means that our feeds get spammed with activity from every workspace, making it pretty useless for our own needs. It also bloats some of our workspaces, and makes it tricky to maintain stuff. In the plus price level, reports are kind of a joke. I believe they get a lot better in the higher plans, but plus level reports are almost useless.

Rating breakdown

Value for money
Ease of use

Likelihood to recommend: 8/10

Minimize review

Podio pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Unlimited free use for up to five people.
Basic: $9/employee/month (billed monthly) or $7.20/employee/month (billed annually).
Plus: $14/employee/month (billed monthly) or $11.20/employee/month (billed annually).
Premium: $24/employee/month (billed monthly) or $19.20/employee/month (billed annually).
Custom plans are also available for larger teams.

Podio features

Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Gantt Charts
Progress Tracking
Project Management
Project Time Tracking
Task Management
Task Tracking
Third Party Integration

Drag & Drop Interface (123 other apps)
Multiple Projects (105 other apps)
Prioritizing (139 other apps)
Project Planning (124 other apps)
Project Tracking (117 other apps)
Task Planning (107 other apps)
Timesheets (113 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Podio

Key features of Podio

  • Content sharing & feedback workflows with clients
  • Simple CRM & sales tracking
  • MS Exchange integration
  • 24 hour personal support from the Podio team
  • Mobile apps for Android, iPhone & iPad
  • Time tracking by project
  • Dynamic card boards
  • Activity management
  • Activity tracking
  • Task assignment
  • Automatic notifications
  • Automatic reminders
  • Calendar management
  • Calendar sync with Google
  • Collaborative review
  • Collaborative workspace
  • Collections management
  • Communication management
  • Configurable workflow
  • CRM
  • Reporting
  • Document storage
  • Email integration
  • File management
  • File sharing
  • Gantt charts
  • Indexing
  • Instant messaging
  • Progress reports
  • Progress tracking
  • Project templates
  • Project time tracking
  • Recurring tasks
  • Status tracking
  • Third party integration
  • Tracking features
  • Project budgeting
  • Software development kit
  • API
  • Chat functionality
  • Sales pipeline reports
  • Web forms
  • Video chat
  • Document management
  • Task management
  • Collaboration tools
  • Project management
  • Commenting
View All Features


The increased transparency and structure made possible by Podio will save your team hours on organization and status meetings, so you can focus on the task at hand. Interfacing with clients on Podio makes feedback loops simpler – helping everyone get better results and build stronger relationships.