Podio is designed for teams, companies, and organizations that are looking for more flexibility in the way they organize and communicate online. The web-based solution is used by more than 500,000 organizations, including small businesses and individual teams within larger enterprises.Read the full GetApp Analysis
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Unlimited free use for five people.
Upgrade to premium to add more users for $9 per user, per month. Premium features include greater admin controls and unlimited free external collaborators, e.g. clients.
Why should a project management platform dictate the way your team works? Podio is an online platform that lets its users stay in control over how they get work done. The web-based solution empowers groups to create their own collaboration and project management tools with no technical or IT skills necessary.
Used by teams, companies, and organizations from around the globe, Podio users are encouraged to select from more than 700 free apps available in the Podio App Market. These apps encompass everything from project management to CRM, IT support, recruiting, and HR, and they can be customized to better fit the needs of a specific user’s organization.
A cloud-based work platform that changes the way groups work in professional environments, Podio has developed a way to let its users manage their own workflows and processes using its customizable tools. These tools are known as apps, and they are designed to add structure to workflows or projects. In most cases, apps connect to social activity streams, which teams can use for sharing files and discussing relevant issues privately.
Apps make up a major part of the Podio solution. Apps can be built by users with no technical skill or IT knowledge. Or, for users who’d prefer not designing their own purpose-built work apps from scratch, pre-made apps can be selected from the Podio App Market.
Podio users are encouraged to structure their projects, teams, and workflows into workspaces, which are shared only with the most relevant colleagues. The platform also provides core features like activity streams, task management, document sharing, contact management, reporting, webforms, and calendars.
Businesses are encouraged to create their own apps within Podio. App templates are useful for constructing apps that meet the individual needs of unique users, from streamlining deliverables to structuring sales leads.
Use Podio’s drag-and-drop tools to build your own app that can be added to any workspace, and accessed across all your devices, or select an app that’s already been designed by a fellow user in the Podio community. More than 700 apps are already available in the App Market, managing everything from HR and employee recruitment, to project management and CRM.
Workspaces are virtual areas where groups of people or teams can work together to meet specific goals. For example, a sales team might create a workspace in order to manage an upcoming project. Anyone can be added to a workspace, regardless of whether that person is an employee of the specific organization.
Get your clients, contractors, and even vendors involved in the project management process by inviting them to participate in relevant workspaces. As a Podio user, you also have the option to create private workspaces that are only known to people in your organization who’ve been invited to take part. Or, you can create open workspaces that are listed for all employees of your organizations to view and join.
Podio’s task management features provide users with a way to break down large projects into smaller sets of individual tasks, which can then be assigned to employees or other responsible parties. Podio links tasks to the work that they’re a part of, which provides relevance and context for users.
To take advantage of Podio’s task management tools, start by creating a list of all the tasks that must be completed before a specific project will be ready to go. Set deadlines for these tasks, write brief descriptions, and assign them to specific people. You can also set reminders to yourself to go back and see if a task has been completed on time, even if that task was not assigned to you.
A lightweight CRM solution enables Podio users to manage their relationships with customers and track sales opportunities throughout the pipeline. The CRM solution can be customized as a Podio app to make those processes easier to achieve.
To use Podio as a CRM tool, install the CRM app pack and customize the provided template based on how your team works. You can use filters and reports to get important sales information into your CRM app, and you can use the Excel importing feature to import historical CRM data, as well.
Podio offers free mobile applications for the iPhone, iPad, and Android. These mobile apps give users a complete work experience from their tablets and smartphone devices. Users can collaborate with their organizations and access workspaces, activity streams, tasks, files, calendars and contacts through the mobile apps. Many Podio users say they actually use the mobile apps just as often, if not more often, then they use Podio on their desktop computers.
Podio is considered a completely open work platform because it offers so many integrations with other popular business applications. Podio offers more than 15 integrations with apps, including YouSendIt, ShareFile, Box, Dropbox, Google Drive, SkyDrive, SugarSync, Zendesk, Campaign Monitor, Google Apps Mail, GoToMeeting, Freshbooks, Evernote, and Google Docs.
Pricing for Podio is based on the number of users within an organization, along with the specific features that an organization needs. The most inexpensive solution is Podio Lite, which is free for teams with up to five employees. Podio Teams is $9 per employee, per month. The Podio Business plan is available with custom pricing for larger teams.
Designed to facilitate collaboration across multiple groups
Customizable project management and task organization features
More than 700 free apps available in the Podio App Market
Empowers groups to create their own work tools
Increases transparency and boosts knowledge sharing
Manager (Computer Software company, 11-50 employees)
We use the software for internal, and some external, project tracking and collaboration with clients. I also use it to track leads and customers for sales and account management, mainly to track tasks and follow ups. For the project tracking, each customer has their own workspace (something I'm still evaluating) so that client contacts can access their own information. We have built some custom apps to track details about the client and their software deployments, which is a great feature of Podio, and rather unique. We also store client files and documents within Podio so everyone can see them. We also use the mobile app, which is great to track when at a client site or if you don't have a laptop handy. The whole concept of the app marketplace and building your own is pretty well executed. Just starting to use some of the workflows, but so far they are useful.
Pros: Mobile app accessible anywhere app marketplace and app builder tool ability to easily modify apps as needed ability to relate across workspaces external collaboration is great can easily send email to lots of different areas to create a task, status update, etc
Cons: We use Office 365, so a tighter integration with that, similar to what they have with Google apps, would be great. Enhanced workflow would be good
Thanks for your feedback – we'd love to hear more about what you'd benefit from in regards to a closer integration with Office 365. You can send us this info and we'll pass it on to our product team by creating a ticket here and marking it as 'Idea for Podio': https://help.podio.com/hc/en-us/requests/new
Great to hear about your experience so far on Podio. We have some exciting new features lined up I think you'll find valuable, so stay tuned!
All the best
Carlos Molina Artigot, VP Innovación at IZO / Profesor de Customer Experience & Social Media en ICEMD/ESIC
I've been using Podio almost since it was an startup. It was great to use it as a internal communication tool,.... however, if you need to go further on the project management and knowledge, or many other uses.. it gets complicated and limited. The way it's built allows for a lot of uses and applications, but none of them is the main purpose the application is built for, ... so in some part you will face the limitations.
Pros: Very easy to start and share with people
Cons: Needs a lot of configuration Lack of management reports to administrate the way the content is being used by specific people
Ease of use
Value for money
Thanks for the feedback. We're happy to help you out at any point if you have questions about customisation and how to structure your workflows to best suit your team's needs – you can reach us at email@example.com.
A verified reviewer
Our company has been using Podio for a couple of years. A brief summary: - the concept is brilliant in its flexibility and ease of customisation - Podio team has their own view of the way things should be done, and if you dare to challenge their (somewhat quirky) logic, they'll politely reply "this feature is not in our plans for the moment". Conclusion: if you're prepared to accept lack of archiving, inability to manage access rights to items, not being able to set task reminders after completion date etc., you'll love Podio; if your aim is to adapt Podio to your current business process rather than adopt THEIR vision - you may find yourself rather frustrated, so don't start.
Pros: - Flexibility - Ease of customisation (so long as you stick to Podio's view of workflow) - Quick support response
Cons: - Some major quirks Podio are not willing to change - A general "stuck up" attitude by the vendor
Thanks a lot for sharing your feedback. I truly understand the challenges you've come up against, and really appreciate your frustration.
It's great that you have taken the time to share your inputs with the Podio team – this does indeed have a great impact and helps us to prioritise our future plans. We have a set vision for Podio, and with that we have to prioritise a certain baseline of features. While the requests you have made may very well be developed in the future, we cannot make any promises we cannot keep, but I can assure that we read and take into account all inputs, and are hard at work here to ensure that Podio gets better and more powerful. We will continue to work away at achieving this vision to provide you and other Podio users the best solution for your work.
Julia / Team Podio
Alice Errett, Sunflower Business Consulting, Inc (RepRight)
We were over the moon with Podio for almost 2 years. Raving fans: loved it and then things changed. We're a service business, and maybe that makes us ultra picky about good service. I love the customize-able concept. I don't love the service or the dismissive attitude they take toward their customers. And our parting was just plain awful. They were really awful to us. Very sad.
Pros: customizable functional platform.
Cons: awful service. used to be good. we aren't raving fans anymore.
Thanks for providing your feedback. We are glad to hear that you have been using Podio for over 2 years, and enjoyed the product.
If you would like to share any further details on your experience with us, we will be happy to listen and help. You can contact us at firstname.lastname@example.org at any time. We are sorry to hear that you are very frustrated, and we hope to hear from you soon so that we can help you further.
Julia / Team Podio
Sicko van Dijk, Creative Consultant at Lateral Support
I used Podio to automate workflow processes for different project teams. A great way to set up ad hoc collaboration for disparate teams and organize work for people who work around the same desk. Ideal for managing CMS content flow or CRM funnels.
Pros: Builds as easy as lego-bricks and set up a workflow in minutes. It helps you get work done that would otherwise be overwhelming and makes it a breeze to switch between different project teams.
Cons: I am missing a Windows Phone app that lives up to the quality level of the iPhone app.
Lasse Lumiaho, Growth & Marketing at callstats.io
Podio's flexiblity and ease of use is unparalleled. We are running bug tracking, CRM, management, marketing and one time projects on Podio. Customizing the apps is simple and fast. No coding skills required! The best part is that all discussions happen in the correct context in the app items. No need to find discussions from email anymore. Also, tasks can be assigned to app items which gives them the correct context.
Pros: - Infinitely flexible and expandable - No coding skills needed to customize - Can bring in external people for free - Annual pricing gives 20% discount
Cons: - can be built too big and complicated but the person guilty of such actions is staring back from the mirror - notification flood can be overwhelming but it is easy to adjust
Brian Oldenborg, Systemkonsulent
As a MS reseller we have access to all tools like Project, CRM, Sharepoint and so forth. Never the less none of the tools suited us very well with the way we work. We had to find a tool that could be built from scratch to our needs without programming skills. It should be easy to customize on the go and easy to access on mobile devices. Besides being extremely easy to setup, it also makes it easy to find customer related conversations instead of trawling through several mailboxes. The application API is relatively easy to build upon to make data even more visible from Podio. The time it takes to build an app when we need one is a matter of hours and not weeks or months. Extremely intuitive. Downsides are the mobile versions that arent as usable as the browser-version. The tasks system arent flexible enough when it comes to search filtering. Podio doesnt fit a small monitor.
Susanne Coates, Drupal / PHP developer, Multimedia Specialist
I originally set up my Podio account to try out the service and see if it would fit my needs (filmmaking and video production). The price is a bit higher that other solutions I evaluated, but it seemed to be much more customizable than something like Basecamp. To try it out I did a detailed setup of a tentative project, and populated my "Employee" network (you can have 5 employees in the free version) with some initial volunteers who were interested in the project and willing to help me test things (not knowing that they couldn't be removed later without upgrading to the premium version), now that the project is moving forward, I'm trying to remove those initial people to put in actual volunteers to take this test to the next level, but I can't do that without paying $$. This is a real aggravation as I have expended a fair amount of effort to setup a real project in Podio for an actual test, but it's still too early to commit to paying for the premium service. This frustration has me now looking at other options since (from what I've read in Podio's help site) Podio has no desire to create a fix for this issue in the free version of their service. It really makes me concerned how helpful they will be with fixing other problems even after paying for their service. This issue has not only impaired my ability to try out the service for my application, but has significantly tarnished my opinion of a service I was initially very excited about.
Joanna Motylewska, Education and Design
This is a really good highly customizable project management app which includes a custom apps maker, team collaboration, calendar and tasks apps. Web based and smartphone versions with free and premium options.
Pros: The most customizable tool I have come across. The custom app maker is awesome!
Cons: Personally, I would like better task management features for Android, but I'm sure they'll get there.
Exactly what i was looking for when collaborating on projects with up to 5 different companies in different locations and time zones with varying degrees of responsibility. Use it to track approvals, discuss issues and track progress etc...
Pros: Love the ability to add different apps to different workspaces as not all projects require the same structure.
Cons: Clarity of restricting information to certain people could be better. Real-time IM is required for this to take off. I'd suggest PODIO just acquires hall.com or something equivalent.
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