Projectplace Pricing, Features, Reviews & Comparison of Alternatives


Collaborative Work & Project Management Software

4.73/5 (33 reviews)

Projectplace overview

What is Projectplace?

Projectplace is a collaborative work and project management solution that makes it easy for teams to get work done.

Secure, Online Application: Nothing to install. Access project information from anywhere and at any time

Collaborative Workstreams: Create a project plan and then connect workstream items to activities and milestones using integrated Kanban boards and Gantt charts.

Kanban Boards: Visualize the flow of work and progress across team projects.

Roadmaps: Set long-term strategies and then manage and execute on roadmap components.

Gantt Charts: Visualize project goals and progress using powerful online Gantt charts.

Workload Management: See a complete picture of commitments and task assignments across all team members and projects.

Document Management: Collaborate on shared documents.

Project Dashboards: Visualize project progress and identify bottlenecks.

Mobile Apps: Access work, update status, review documents and collaborate team members using iOS and Android apps.

Workspace Templates: Quickly set up new projects and workspaces using customizable project templates.

Project Portfolios: Track performance across the project portfolios.

Time Tracking: team members can easily report on and track their time against tasks and activities.

Real-Time Communication: Instantly share feedback, ideas, and questions using powerful communication tools including @mentions.


Starting from
Pricing options
Value for money
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Business size



United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English, Danish, Dutch, French, German, Norwegian, Swedish
Projectplace screenshot: All tools in one placeProjectplace in 45 secProjectplace screenshot: Manage projects rather than your workforceProjectplace screenshot: Stay in the loop anytime, anywhereProjectplace screenshot: Project dashboardProjectplace screenshot: The project overviewProjectplace screenshot: Kanban boardsProjectplace screenshot: Online Gantt chart tool in ProjectplaceProjectplace screenshot: Online interactive kanban board in ProjectplaceProjectplace screenshot: Document management system in ProjectplaceProjectplace screenshot: Online meeting tool in ProjectplaceProjectplace screenshot: Projectplace project overviewProjectplace screenshot: Meeting management tool in ProjectplaceProjectplace screenshot: Project management templates in ProjectplaceProjectplace screenshot: Resource management tool in ProjectplaceProjectplace screenshot: Project portfolio managementProjectplace screenshot: Project portfolio management detailedProjectplace in 30 seconds

Projectplace reviews

Value for money
Ease of use
Customer support
Pam Allen

Project Management Tools in One Place

Reviewed 2016-04-29
Review Source: GetApp

We have a blogging team and it is crazy with all the campaigns, reviews, projects we want to do but we are all over the country, so it has been emails interactions. It just isn’t working! We need one place for everyone to see what needs to be done and who is doing what job. Use the Gantt chart to set you goals/objectives, use the kanban board to break your goals into operational tasks and use your personal What I like about ProjectPlace is we can plan and then get everyone aligned. Share a timeline with the team then works towards the goal. Everyone can have their task and plan of action.

easy to use clean simple teamwork collaboration

pay annually instead of monthly

Rating breakdown

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Ease of use
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Kristi Bjornaas

Finally! Visibility into programs with shared resources

Reviewed 2015-06-08
Review Source: GetApp

I was part of the marketing team that used Projectplace at Planview to help plan and manage integrated marketing programs where we had shared (and limited) content and design resources. and also found many other ways to use it collaborate with teams around the company including sales for sales enablement programs. Previously we used sharepoint to submit design and web requests and it often felt like a black hole. With Projectplace, not only was I able to see the status of a deliverable at any given time so could my manager and other team members on that project. The tool also enabled real-time collaboration with comments, @ mentions, document management, timelines etc.

- Helps reduce meetings because you are able to collaborate within the tool - Visibility across teams and individuals. This is important because you can identify potential delays (due to resource availability, review cycles etc) much earlier and avoid the number of late projects - Document management is great! Having this built in rather than linking out to external drives and sites streamlines processes -Kanban board functionality is so simple and customizable for what makes most sense to your team - Streamlined the review process on design and content creation - Flexible enough to fit the needs of any type of team across the company and between teams

Really these are just feature requests, nothing that really impacts the functionality or value that is delivered: -User interface could be refreshed and streamlined -Some of the logic of click paths and icons are not always that intuitive -Customization options to allow you to select which features you need for certain projects, some won't need the full set of tabs and features available -Calendars are default to run M-Sun which I believe in common in Europe. Need the ability to select what day your week starts -Would love to see some type of integration with Salesforce or Marketing Automation platforms - Improved dashboards and reports would be ideal

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David May

Easy to use, web based project/task tracking.

Used daily for less than 6 months
Reviewed 2017-10-27
Review Source: Capterra

All parts of the business have visibility into the state/status of projects. Not jsut the project managers.

Ease of use for non-Project Managers and non-technical people to use. Mobile app closely mirrors web (for Board use).

Am coming from MSFT Project, so am used to a richer feature set. It is difficult managing several projects, by not being able to tie them together within PP. For instance, Workspaces feeding up to a global roadmap. Really want documents to reference our existing Sharepoint libraries rather than on PP or onedrive.

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Ease of use
Customer support

Likelihood to recommend: 8/10

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Courtney M

Excellent Software for Website Team Management!

Reviewed 2016-04-26
Review Source: Capterra

After having tried many Team Management software programs and apps over the years, I learned about and have come to really like ProjectPlace. It allows you to break down each series, article, promotion, etc. into steps and it lets your team know who is responsible for what and when the deadline is. It presents information in a highly visual and dynamic form that keeps my team motivated. There are several nice features about ProjectPlace. The main one is the flexibility. It provides you with a framework of core Team Management action items. You can take that framework and use it however is best for your team. ProjectPlace makes it incredibly simple, and if for some reason you are still stuck, it has little bubbles on the screen that take you through what each section does until you get the hang of it, which will be fast. I highly recommend ProjectPlace if you decide to work with a team from the beginning of your blog. It also gives you the ability to work with a team that is scattered all over. Have a friend in Paris who is an amazing photographer? No reason to not work with her because she can't meet you for coffee to plan a project! Even if you are just working by yourself, it makes successful blogging far more manageable and less daunting, which is a huge key to sustaining a blog long term. I received access to ProjectPlace in exchange for testing and my unbiased review and I was compensated for my time and effort, however, my experience with the product and the opinions expressed in this review are 100% mine.

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Devendra Dewani

Great project management tool for all industries

Used daily for 6-12 months
Reviewed 2018-02-13
Review Source: Capterra

Very easy to use interface. Easy to understand and assign tasks to peers. The boards and phases help manage projects effectively

The software is way too expensive for the time it saves. This makes it a less value for money alternative in the market

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Projectplace pricing

Starting from
Pricing options
Free trial
View Pricing Plans

$29 per user/per month when billed annually. (USD)
This full edition includes all functionality.
Unlimited projects!
Unlimited team members!
Free 30-day trial available. No credit card required.

Projectplace features

Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Drag & Drop Interface
Gantt Charts
Progress Tracking
Project Management
Project Planning
Project Time Tracking
Project Tracking
Task Management
Task Tracking
Third Party Integration

Multiple Projects (115 other apps)
Reporting & Statistics (121 other apps)
Timesheets (115 other apps)

GetApp Analysis

Projectplace is a smart collaboration solution which is easy to use, visual, and intuitive. Designed to connect and empower global teams, it serves as a single, centralized hub for projects, files, conversations, and reports that authorized users and collaborators, whether internal or external, can access anywhere, anytime, from any device.

With more than one million registered users on 150,000+ projects worldwide, Projectplace runs a whole host of features that include task management, document management, time management, workload management, portfolio management, reports and analytics, role-based access, kanban boards, Gantt charts, alerts and notifications, mobile apps, and many more for on-the-go project management.

What is Projectplace?

A comprehensive solution that allows teams and organizations to plan, visualize, and keep track of their projects in real time, Projectplace is a no-installation, ready-to-go project management solution for companies with stakeholders spread across several different locations. It breaks down time zone and geographical barriers, streamlining communication across global organizations while minimizing travel costs.

Projectplace is equipped with the necessary visualization and workflow monitoring tools so you’re always on top of your tasks and projects, deliverables, priorities, and deadlines. With digital kanban boards, you can assign, execute, and collaborate on daily tasks with other team members. Documents are stored securely in the cloud in one centralized location, and Projectplace’s powerful built-in tools, such as instant messaging and online meetings, foster teamwork, engagement, and transparency.

Despite its focus on collaboration and teamwork, Projectplace implements role-based access controls so that access privileges are commensurate to user roles within the organization, e.g., external collaborators can view files and other data but not edit them.

Who is Projectplace For?

  • Experience level: Beginner to advanced
  • Industry: Any industry with team-based projects such as IT, construction, manufacturing, financial services, government, energy, transportation and logistics, real estate, oil and gas, telecom, media, and healthcare
  • Business size: Small business to large enterprises
  • Departments/roles: Project managers, team members, vendor partners, clients, and other stakeholders
  • Budget/point: The Team plan costs $29 per user per month.
  • Example customers: Carlsberg, Sony, BSkyB, Eurovision, SAS Institute, Whirlpool, and DHL

Main Features

Task Management

With Projectplace, users can plan and execute tasks collaboratively using the digital kanban boards. Tasks are assigned on cards, and depending on their actual progress, can be moved from one status column to another. A clear overview of who is working on what can be seen easily with Projectplace.

Projectplace comes with an action planning tool that enables you to plan your team’s daily activities, set priorities, and assign issues to team members. It also has built-in project templates so you don’t always have to start from scratch when planning your projects.

Document Management

Projectplace’s document management system enables users to upload images, documents, and other files that can be shared with colleagues and other users. The app’s document version control functionality ensures users are always working on the most recent file version, and that, if needed, they can go back to a previously saved version. Projectplace also comes with a document locking feature that prohibits other users from making changes to a document you’re currently working on.

There is a changes tracking and usage audit function to monitor how files and documents are being used and when, and to foster accountability among users. Documents can be referred to in your Projectplace conversations or in cards in your kanban board. Documents from third-party apps such as Google Docs can also be accessed and shared via Projectplace.

Real-Time Collaboration

Successful team-based projects have one thing in common: effective communication, which, however, doesn’t just happen from out of the blue. Aside from commitment, a schedule, and a set of guidelines that everyone adheres to, collaborators are equipped with the right set of tools to foster a potent communication system.

Projectplace’s smart and user-friendly collaboration tools allow teams to communicate in the most efficient way possible. Internal and external stakeholders are able to brainstorm and communicate through online meetings, email, instant messaging, or through links to personalized project sites. Chat groups can be created, and screens can be shared with up to 100 online meeting participants.

Workload Management

Resource conflict and tasks overload are two of the reasons why project delivery timelines aren’t achieved, resulting in delays, actual costs greater than the allocated budget, and a chaotic team relationship, among other things. With Projectplace, you get a workload management tool that shows you an overview of all scheduled projects and the resources assigned to each.

It allows you to immediately spot which resources are overbooked so that some of their workload can be assigned to others who are available.

Reports and Analytics

Reports are a vital component of project management. They show the performance of your projects against targets or benchmarks. Projectplace has a report management functionality that enables you to present project data as updates useful to investors, stakeholders, project managers, and other partners.

Projectplace’s Enterprise edition covers basic reporting that includes summary reports of all projects in a portfolio. Relevant data can be filtered and viewed in real time, extracted into a report, and subsequently sent to clients and other stakeholders. With Projectplace, you can seamlessly generate reports for tasks, time spent on projects per member, costs, project statuses, milestones, work plans, document access rights, kanban boards, and so on.


Projectplace integrates with the following third-party apps: Dropbox, Google Drive, and Google Docs for document management; Mikogo for online meetings; and OneLogin, Ping Identity, and Okta for single sign-on. A Projectplace API is likewise available for custom integrations.


Projectplace has three subscription plans: ToDo, Team, and Enterprise. ToDo, which offers kanban boards for teamwork, is subdivided into three categories, namely Basic, Pro, and Plus. Basic is free, and Plus is priced flexibly, depending on what kanban features your team needs.

The Team plan, which is suitable for small to medium teams, is priced at $29 per user per month. It includes kanban boards, Gantt charts, document management, communication tools, meeting management, and a mobile app for Android and iOS devices, among other features. Enterprise offers a customize-as-you-go pricing scheme. More details for this plan can be obtained from the Projectplace sales team.

A 14-day trial is available for free.

Bottom Line

  • Projects, communications, files, and documents in one cloud-based hub that can be accessed anywhere, anytime
  • Carries built-in project templates for new projects so you don’t always have to start from scratch
  • Can be used by both internal and external stakeholders
  • Fosters effective communication through chat, email, text messaging, and online meetings
  • Can be downloaded as an app for iOS and Android devices

Videos and tutorials

Additional information for Projectplace

Key features of Projectplace

  • Kanban boards
  • Project management app for Android & iOS
  • Project overview
  • Online meeting tool
  • Time management
  • Report management
  • Shared Workspace
  • Time Tracking by Project
  • Activity Logging
  • Goal management
  • Screen sharing
  • Activity Tracking
  • Assignment Management
  • Automatic Notifications
  • Automatic Reminders
  • Budget Control
  • Calendar Management
  • Communication tools
  • Custom User Interface
  • Data visualization
  • Document review
  • File sharing
  • Financial analysis
  • Gantt charts
  • Permission management
  • Progress reports
  • Project time tracking
  • Project Tracking
  • Project Workflow
  • Real Time Notifications
  • Real Time Updates
  • Resource Allocation
  • Search functionality
  • Industry leading security
  • Task Planning
  • Task Scheduling
  • Task Tracking
  • Third party integration
  • Personal to-do list
  • Project dashboard
  • Prioritizing
  • Drag & Drop Interface
  • Goal setting /tracking
  • Issue tracking
  • Developer APIs
  • Deadline tracking
  • Document management
  • Task management
View All Features


Bring out the best in people
Projectplace collaboration tools are built around how people work. They are visual, intuitive and easy to use. They empower teams to self-organize. Collaboration with external stakeholders is just as easy as with your nearest colleague. By fostering smarter, goal-driven collaboration, Projectplace makes people more productive.

Never lose your data
With military-grade encryption and 99.98% service uptime, Projectplace is one of the most secure and reliable cloud platforms in the industry. Nothing is more important than the integrity of our customer data - which is why thousands of organizations trust Projectplace.

All you need in one place
Our tools bring you seamless communication, easy planning and execution, knowledge of who is doing what and when, and hassle-free document sharing. All in one place, always accessible.

As your business grows, we grow with you
We have harnessed the power of cloud since pioneering SaaS in 1998. Today, we continue to drive innovation in cloud collaboration to enable people and organizations to reach their goals. Start small and grow seamlessly to a complete project and portfolio management suite as your needs evolve.