Toggl Plan Pricing, Features, Reviews & Comparison of Alternatives

Toggl Plan

Task scheduling for project planning and team management

4.57/5 (56 reviews)

Toggl Plan overview

What is Toggl Plan?

Toggl Plan (previously Teamweek) is a web-based solution for task scheduling, project planning, and team management. Users create and schedule tasks using a drag-and-drop interface, producing a color-coded timeline of the work to be completed. Boards view is perfect for prioritising or following up on task statuses. Marking tasks as done helps with progress tracking and increases accountability within a team.

Toggl Plan provides a clear overview from two perspectives: users can see all tasks that need to be done within the scope of a single project, or they can get an easy overview of all the tasks their team members are working on. This makes Toggl Plan perfect for both project planning and team management.

Users can set different access rights for team members, determining whether they can edit or only view events and schedules. In addition, Toggl Plan's schedules are easy to share with a simple generated url. Toggl Plan also has a calendar integration to export tasks to iCal, Google and Outlook 360. There is a one-way time tracking integration from Toggl Plan to Toggl the time tracking tool (set up in Toggl interface) and a browser extension for connecting with other popular webapps such as JIRA, Podio, Github etc.
toggl.com

Pricing

Starting from
$8/month
Pricing options
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia, China and 5 other markets, India, Japan, Germany, Brazil, Mexico

Supported languages

English
Toggl Plan screenshot: Team timeline - assign, color-code and mark tasks as done for an easy visual overview of who is doing what and when. Change between week, month, 3 months and an annual view.Toggl Plan Product ExplainerToggl Plan screenshot: Project timeline - plan project steps on a colorful timeline and have a clear overview of when things need to be done. Change of plans? The simple drag-and-drop interface makes flexible planning easy.Toggl Plan screenshot: Project board - track task statuses and prioritise during sprints without thinking of time estimates.Toggl Plan screenshot: Task popup - edit task details, use checklists to break large tasks down into bite-sized sub-tasks and upload files to keep all necessary information in one place.Toggl Plan screenshot: Toggl Plan is a great place to keep track of vacations. Enter all vacations into Toggl Plan and have a clear overview of who is taking a break, ensuring vacations are planned without all key people out of office at the same time.Toggl Plan screenshot: Chrome extension to add tasks to Toggl Plan from any other webapp.

Toggl Plan reviews

Value for money
Features
Ease of use
Customer support
  4.6
  4.1
  4.8
  4.8
Christopher Hemsworth

Finally, an easy to use Gantt chart system.

Used daily for 6-12 months
Reviewed 2019-10-24
Review Source: Capterra

I have used Teamweek to help myself keep on track and on target with my projects.

Pros
I have always known about myself that I need a Gantt style chart and linear-style calendar in order to keep myself on top of my various projects. I had tried so many other options and felt like it was hopeless. Then I somehow found Teamweek and was so impressed with the ease of use, the simplicity, and the clarity.

Cons
My only complaint would be that there is a bit of a learning curve for how YOU might want to use it. For example, just figuring out the best use of the different options and how they may relate to your projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Lauren Jackson

Moving Parts = Toggl Plan can help!

Used daily for 1-2 years
Reviewed 2020-06-11
Review Source: Capterra

I would have to say the customer service is exceptional. As a non-profit, we are limited in the resources we can use and the Toggl Plan team has been super helpful in working with us to meet our needs. When I first started in my current position I was a bit lost on how to organize everything and keep my team on track. We have a lot of processes in place that are similar but I felt like we needed something a bit more simple. After a lot of research, I decided Toggl Plan (previously Teamweek) seemed like the best option. They strive to offer new features and it has been a great improvement for our teams productivity.

Pros
The software is super user-friendly and not confusing in the slightest which is always nice. As a small-ish team of around 5 it has been really helpful to look at our workspace and see everyone's priorities. Before moving to Toggl Plan I was constantly asking everyone what was on their plate for the day and then we talked about prioritization. With this software I am able to see what the research assistants have on their to-do lists without having to spend the extra time asking. The milestones are super helpful in recalling previous dates of launches and whatnot. I am a huge fan of Toggl Plan and so is the entire team. We also LOVE all of the colors :)

Cons
I wouldn't say there is anything I dislike about the software but after using it for almost two years now there are some functionalities feedback that would be helpful to have. One thing that I know you are all working on developing is the reoccurring tasks....this would be incredibly helpful and save me the time of duplicating things over and over again. I also think it would be helpful to have a different type of calendar view (similar to an actual calendar you put on a wall) It would also be great if Toggl good work on developing more integration tools (with outlook for example) I also think it would be helpful to have a different type of calendar view not just

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Clyde Quarrie

Needs work but is excellent.

Used daily for less than 6 months
Reviewed 2019-06-18
Review Source: GetApp

Positive. Good for generic task and planner planning (not for fullscale proj planning tho with dependencies etc, but thats not what I wanted). Needs better project integration (I don't understand it and trying to split up projects resulted in data loss, so just made all different projects parts of one big project.. Tasks (bizarrely called Icebox) is a bit of a chore. No one uses tasks by hours and minutes (has the dev ever done any PM?), so drop that in favour of making it really easy to set a number of days without having to chose dates. That said, tasks v useful, and drag and drop between folders etc excellent (provided you use with care).

Pros
SIMPLE TO USE! GREAT VIEW OPTIONS (3 months etc) -- Drag and Drop, easy edit of task positions and length, easy & flexi coloring, nice banding (called "segments"), easy note adding. Easily shared with colleagues (don't bother adding them as extra users tho [see Cons], just share the link).

Cons
No Data Export that I can find (which in itself is a concern -- help has broken links and seems chaotic), often does odd things and loses edits (minor so far, but this is why data export / import is vital). Poor Android version, but this prob a work in progress. Rollback also needed. The URL needs to be more consistent (at moment, it changes as you change project or view etc, leaving you wondering what your true URL is leaving one wondering where data will be next time. Tried to turn off daily report but still pesters me, so don't add your colleagues as separate email users or you might get some cross colleagues).

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 7/10

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Anonymous

Looking good - but not quite there yet

Used weekly for less than 6 months
Reviewed 2020-04-12
Review Source: Capterra

It's been good. I used this as my go to planning app for projects and studies for around 3 months and it worked well. I still use it now when I need to plan for the long term and want to quickly calculate if I have enough person hours available. I am hoping a few more improvements will come in on the daily planning side, perhaps some more integrations, and I can get additional use out of the service.

Pros
This is a really cool app. It was great for planning my studies. I still use it occassionally for long term planning of projects. The drag and drop interface worked well. I liked the hour calculation.

Cons
I felt the mobile experience was lacking. It's amazing for long term planning, even weekly planning, but gets awkward when it comes to daily planning, or planning in fine detail for timetabling. It's great for regular arrangements, but gets messy when it comes to extraordinary events.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 7/10

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Linda Rodriguez

Easy, simple, and beautiful tool for project management

Used daily for 6-12 months
Reviewed 2019-09-04
Review Source: Capterra

It has allowed myself and our team to become more efficient by knowing who's doing what, which deadlines are shared across global offices, and to view 'at a glance' someone's work load and specific projects to collaborate.

Pros
It's incredibly intuitive and easy to use. Mouse interaction for dragging and duplicating tasks makes this feel like a high quality, well developed tool. The design is beautiful and is easy on the eyes as well, specially after this year's latest update.

Cons
It doesn't allow full customization beyond colors for projects/tasks, or to see progress "at a glance"/without needing to click on a task.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Toggl Plan pricing

Starting from
$8/month
Pricing options
Subscription
Free trial
View Pricing Plans

Free for up to 5 users, excluding premium features.

Teams of 5+ users or using premium features:
$8 per user per month when billed annually.
$9 per user per month when billed monthly.

14-day free trial available.

Toggl Plan features

API
Automatic Notifications
Drag & Drop Interface
Gantt Charts
Multiple Projects
Progress Tracking
Project Management
Project Planning
Project Time Tracking
Project Tracking
Projections
Task Management
Task Tracking

Activity Dashboard (147 other apps)
Activity Tracking (135 other apps)
Collaboration Tools (178 other apps)
Prioritizing (142 other apps)
Reporting & Statistics (126 other apps)
Third Party Integration (147 other apps)
Timesheets (118 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Toggl Plan

Key features of Toggl Plan

  • Backlog for unassigned tasks
  • Color-coded tasks
  • Download timeline as PDF
  • Drag-and-drop interface
  • Export to calendars
  • Filter calendar by project
  • Kanban board
  • Multiple user access levels
  • Organize tasks into folders
  • Overbooking calculations
  • Send tasks via Google Chrome extension
  • Set public holidays by country
  • Shareable with public links
  • Slack integration
  • Team availability view
  • Timeline view
  • Toggl integration for time tracking
  • iOS and Android apps
View All Features

Benefits

Toggl Plan's easy-to-use visual timeline helps save time spent on back-and-forth messaging trying to find out who is doing what and when are tasks getting done. All this information is accessible in one place.

Having a shared calendar and marking tasks as done is a great step towards a more open and trusting organization. This also increases accountability, as team members can openly see how people are progressing with their assigned responsibilities.

Whether it’s used for project planning or quarterly planning, Toggl Plan helps users understand their workflow and notice underutilized or over-exhausted resources in advance. This also helps with planning for hiring new people or finding new leads.

Toggl Plan is a great place to keep track of vacations and national holidays. Choose a country for each employee and the national holidays will be marked on their timeline. Enter all vacations into Toggl Plan and have a clear overview of who is taking a break, ensuring vacations are planned without key people all taking a break at the same time.

Understand the workload of your employees better and notice who has too much to do. In addition to seeing the tasks people work on, users can add task duration estimates, allowing Toggl Plan to calculate and display on the calendar if team members are overbooked, based on the hours set for their work day.