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Top Rated General Ledger Software with Expense Tracking in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Expense tracking provides detailed insights into spending, helps categorize expenses, and allows for accurate allocation of funds. It supports efficient reporting and budgeting, ensures compliance, and simplifies financial analysis and tax preparation. Our reviewers in general ledger software rated this feature as highly important.

5 Best General Ledger Software with Expense Tracking

Product
User rating
Starting price
QuickBooks Enterprise logo
4.5
(20.5K)
2210
flat rate/per year
visit website
Xero logo
4.4
(3.2K)
25
flat rate/per month
visit website
QuickBooks Online Advanced logo
4.4
(1K)
235
flat rate/per month
Wave logo
4.4
(1.7K)
19
flat rate/per month
QuickBooks Desktop logo
4.4
(2.5K)
1922
flat rate/per year

See other top General Ledger products with expense tracking

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the General Ledger software category. They also needed to have sufficient reviews about expense tracking, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for expense tracking, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

QuickBooks Enterprise logo

QuickBooks Enterprise

Reviews Sentiment
 
 
 
1-2(352)
3-4(7,706)
5(12,534)
Key Features
Financial Reporting4.6
Accounts Payable4.6

User insights about the expense tracking feature

Users report that QuickBooks Enterprise makes expense tracking easy and efficient, with features like automatic categorization, detailed financial reports, and real-time monitoring. They appreciate the ability to track expenses by category, project, or job, and the integration with bank accounts. Some users mention that it can be time-consuming and occasionally inaccurate, but overall, it helps in budgeting and financial decision-making.
Verified reviewer profile picture

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“Expense tracking is a convenient fast and easy way to access your balances when you see errors or gaps in your spending limits or receive money from companies allowing you to track date time and amounts payable. QuickBooks is awesome on this part ”
Verified reviewer profile picture

Erika C.

CNA

“Gives data that One needs to Better predict and manage all the cash flow .All transactions can be imported and monitored securely from the bank ,credit cards to track expenses and income. ”
KK

Kevin K.

Teacher

Starting price
2210flat rate /
per year
visit website
Pros and Cons based on 20,592 verified reviews
Verified reviewer profile picture

Comprehensive expense tracking

Ideal for small businesses

Effective financial management

Streamlined bookkeeping

Efficient tax management

Frequent issue resolution challenges

Slow performance speed

Disruptive software updates

High cost concerns

Unreliable customer service

See pros and cons details
Xero logo

Xero

Reviews Sentiment
 
 
 
1-2(157)
3-4(1,150)
5(1,943)
Key Features
Financial Reporting4.4
Accounts Payable4.4

User insights about the expense tracking feature

Reviewers highlight Xero's expense tracking as user-friendly and efficient, with the ability to capture and categorize expenses on the go using the mobile app. They appreciate the integration with bank accounts and the ability to generate detailed reports. Users find it helpful for budgeting and financial control, though some note that it lacks advanced features and can be basic for larger businesses.

See related user reviews

“You can connect your bank account and your credit card to Zero or you can manually connect your bank statements. Zero makes it easy for you to categorize your expenses and split transactions.”
JJ

Juliet J.

Blogger

“A beneficial feature of Xero is the ability to track expenses on the go. I can record expenses right away using the Xero app by taking a photo of the receipt, therefore allowing me to go paperless.”
BP

Belinda P.

Freelancer

Starting price
25flat rate /
per month
visit website
Pros and Cons based on 3,250 verified reviews

Cloud accounting accessibility

Customizable dashboard

Effective bookkeeping tools

Accessible learning resources

User-friendly interface

Slow issue resolution

Poor customer support

Limited inventory management

Lack of live support

Underdeveloped mobile access

See pros and cons details
QuickBooks Online Advanced logo
Reviews Sentiment
 
 
 
1-2(40)
3-4(369)
5(626)
Key Features
Financial Reporting4.5
Accounts Payable4.3

User insights about the expense tracking feature

Reviewers indicate that QuickBooks Online Advanced simplifies expense tracking by integrating with bank accounts and credit cards, allowing automatic tracking and categorization of expenses. They find it useful for budgeting, reporting, and viewing expenses. Users appreciate the ability to scan receipts and the ease of running expense reports. However, some find the setup of categories limited and complex.

See related user reviews

“All of my purchases that I use my business debit or credit cards anre automatically tracked in QB Online Advanced. I can easily run an expense report for any selected date range. ”
ST

Shannon T.

Owner operator

“QBO easily tracks and accounts for Expense Tracking in a way that is integrated with our bank accounts and legal software. It is easily searchable. There are many features I am not even familiar with yet. ”
CG

Catherine G.

Attorney

Starting price
235flat rate /
per month
Pros and Cons based on 1,035 verified reviews

Convenient remote access

Efficient bookkeeping

Comprehensive tracking features

Robust financial management

Organized multi-entity management

Challenging issue resolution

Limited desktop version compatibility

High costs and confusing pricing

Inconsistent customer service

Subpar mobile accessibility

See pros and cons details
Wave logo
Reviews Sentiment
 
 
 
1-2(107)
3-4(553)
5(1,049)
Key Features
Financial Reporting4.4
Accounts Payable4.3

User insights about the expense tracking feature

Users appreciate Wave's expense tracking for its simplicity and ease of use. They find the automatic syncing with bank accounts and categorization of transactions helpful. Reviewers like the ability to attach receipts and generate expense reports. However, some miss the removed receipt import feature and mention limitations in bank integrations. Overall, it helps in budgeting and financial management.
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“Expense tracking in Wave Accounting has a lot of things I like such as tracking all your receipts for business expenses and help keep them organized and accessible. You can also track income sales and tax information. Also this is all easy to manage and view while on the go. ”
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Kalina B.

Human Services

“It auto syncs with my bank accounts and can auto categorize many of my transactions making my part a little less work”
JW

Josh W.

Owner

Starting price
19flat rate /
per month
Pros and Cons based on 1,709 verified reviews
Verified reviewer profile picture

Affordable for small businesses

Intuitive and modern interface

Excellent value for small businesses

Comprehensive invoicing features

Effective bookkeeping solution

Slow performance and load times

Ineffective email communication

Limited customer support options

Unresolved software issues

Challenging bank reconciliation

See pros and cons details
QuickBooks Desktop logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(1,034)
5(1,414)
Key Features
Financial Reporting4.6
Accounts Payable4.6

User insights about the expense tracking feature

Reviewers feel that QuickBooks Desktop offers robust expense tracking capabilities, allowing users to categorize expenses by various criteria and generate detailed reports. They appreciate the ease of tracking expenses for budgeting and tax preparation. Users find the system customizable and helpful for monitoring spending trends. However, some mention that it lacks mobile support and can be confusing for new users.

See related user reviews

“This i believe has enabled us know where money is going. We are able to generate a report based on particular expenses and spread over a long period e.g. one year's expense on gas. I love the ability to be able to track our expenses using one piece of software - QuickBooks Desktop. ”
MK

Martin K.

Director

“Expenses are tracked in a manner that befits the business and its needs - you can make it as granular or as general as is needed. These are ultimately captured in the many Profit and Loss reports that are available by default, which can of course be customized to fit your needs. It makes searching for specific transactions incredibly simple and has saved me countless hours of tracking down paper copies.”
SS

Samantha S.

Accounting Manager

Starting price
1922flat rate /
per year
Pros and Cons based on 2,534 verified reviews

Comprehensive expense tracking

Ideal for small businesses

Efficient bookkeeping

Accessible learning resources

Robust accounting software

Frequent and costly upgrades

Inefficient phone support

Challenging file management

Inadequate support

High costs and fees

See pros and cons details

Other Top Rated General Ledger Software with Expense Tracking in 2026

MIP Accounting logo

MIP Accounting

Fund accounting for government organizations and nonprofits

visit website
MIP Fund Accounting is a comprehensive, configurable fund accounting solution. With its end-to-end suite of functionality and multi-segmented chart of accounts MIP is designed to meet and handle the complex financial management and fund accounting needs of nonprofit and government organizations.

Read more about MIP Accounting

Users also considered
Actionstep Legal Accounting logo

Actionstep Legal Accounting

Cloud-based accounting and billing for law firms

visit website
Soluno is a cloud-based accounting and billing software designed to accelerate law firms. With a full, easy-to-use suite of time/expense entry, billing, accounting, trust, and reporting features, law firms get everything they need to master their business.

Read more about Actionstep Legal Accounting

Users also considered
Eleven logo

Eleven

Cloud accounting software tailored for accounting firms

visit website
Eleven is a cloud accounting app that helps small and medium-sized accounting firms to streamline and scale their practice. You can automate bookkeeping for every client without falling back on Excel.

Read more about Eleven

Users also considered
Accounting Seed logo

Accounting Seed

Category Leaders

Accounting and analytics software built on Salesforce

visit website
Accounting Seed is an accounting application built natively on Salesforce. Its customizable, enabling users to manage their accounting their way. As a full accounting solution, Accounting Seed tracks financial data through the entire business lifecycle.

Read more about Accounting Seed

Users also considered
QuickBooks Enterprise logo
Category Leaders

Enterprise accounting, FSM and inventory management solution

QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access to customer, employee, and vendor information. The software includes tools for managing inventory, shipping, sales orders, pricing, tasks, invoicing, reporting, and more.

Read more about QuickBooks Enterprise

Users also considered
Dynamics 365 logo
Category Leaders

ERP and CRM applications from Microsoft

Microsoft Dynamics 365 is a multi-language, multi-currency enterprise resource planning (ERP) software. The solution is designed for midsize and larger companies, and is fully customizable and extensible through its rich development platform and tools.

Read more about Dynamics 365

Users also considered
Xero logo
Category Leaders

Cloud-based accounting software for small businesses

Xero is an award-winning online accounting software designed for small business owners and accountants, available on any computer or mobile device with an internet connection. Simplify business admin and get a range of financial insights to help you make better decisions for your business.

Read more about Xero

Users also considered
QuickBooks Desktop logo
Category Leaders

Comprehensive business management solution

QuickBooks Desktop provides a comprehensive business management solution that integrates accounting, payroll, inventory, and multiple company management functionalities. The software offers industry-specific editions tailored for manufacturing, wholesale, contractors, and accountants, with features like advanced reporting, job costing, and automated pricing rules. Users can enhance their experience with cloud hosting capabilities that enable remote access and team collaboration.

Read more about QuickBooks Desktop

Users also considered
Wave logo
Category Leaders

Accounting, invoicing, and payroll management platform

Wave is an integrated solution designed for small businesses. With our automatic bank connections, information flows into Wave, without manual entry. Users can collaborate with accountants or bookkeepers in real-time.

Read more about Wave

Users also considered
Zoho Invoice logo

Online invoicing tool for freelancers and SMBs.

Zoho Invoice is an online invoicing software for freelancers and small to medium enterprises (SMEs). It helps you craft professional invoices, send payment reminders, and get paid faster online.

Read more about Zoho Invoice

Users also considered
TimeSolv Legal Billing logo

Time, expense & billing management software for legal firms

TimeSolv Legal Billing helps legal firms manage payments, invoices, budgets, tasks, and more. The built-in trust accounting functionality lets users create trust accounts to automatically process payments, update replenishment amount in invoices, and transfer funds between different trust accounts.

Read more about TimeSolv Legal Billing

Users also considered
QuickBooks Online Advanced logo
Category Leaders

Accounting & business management for small businesses

QuickBooks Online Advanced is a web-based accounting & business management solution which enables small businesses to track sales, inventory, financial accounts & payroll from a single dashboard

Read more about QuickBooks Online Advanced

Users also considered
NetSuite logo

AI-powered cloud-based business management suite

NetSuite is an AI-powered cloud-based business management suite. It helps organizations streamline their operations and gain real-time insights into their performance. The suite caters to a range of industries such as manufacturing, retail, and professional services.

Read more about NetSuite

Users also considered
BQE CORE Suite logo
Category Leaders

Cloud-based firm management tool for A&E firms.

BQE CORE is a cloud-based software designed specifically for architecture and engineering firms. The platform integrates accounting, invoicing, project management, and resource planning features that streamline operations across entire organizations. BQE CORE enables firms to track time and expenses, manage projects profitably, and access real-time financial data through a centralized system that eliminates the need for multiple software solutions.

Read more about BQE CORE Suite

Users also considered
Odoo logo

All-in-one open-source business software

Odoo is an all-in-one, open-source business platform covering CRM, Sales, Accounting, Inventory, Manufacturing, and Projects. It’s fully integrated, customizable, and scalable for companies of any size or budget.

Read more about Odoo

Users also considered
Patriot Accounting logo
Category Leaders

Cloud-based accounting and payroll software

Patriot Accounting is an online accounting solution that allows businesses to track and manage transactions, import bank transactions, reconcile accounts, send estimates & invoices & more.

Read more about Patriot Accounting

Users also considered
Zoho Books logo
Category Leaders

Online accounting software for businesses of all sizes

Zoho Books is an online accounting software designed to streamline back office operations, automate workflows, and allow secure collaboration with accountants

Read more about Zoho Books

Users also considered
Agiled logo

Software for managing business operations

Agiled is a cloud-based business management software designed to help businesses of all sizes manage invoicing, contracts, employees, finances, and other operations on a unified portal. Its project management capabilities allow organizations to handle tasks, project details, and team members using customizable templates, view, edit and share schedules with clients using Gantt Charts and create and assign tasks to teams.

Read more about Agiled

Users also considered
Cin7 Core logo

Inventory management software for SMBs

Cin7 Core is a cloud-based, inventory and order management application for SMBs which offers a complete back end management solution with purchasing, sales, warehouse management, and light manufacturing features as well as shipping, eCommerce and payment gateway integrations

Read more about Cin7 Core

Users also considered
CosmoLex logo

Web-based legal practice management & accounting software

CosmoLex is a comprehensive legal practice management solution that assists with master case management, billing, accounting, and more. Its trust accounting and compliance management tools ensure firms stay compliant. Automated workflows, matter templates, secure document management, customizable scheduling tools, and comprehensive reporting capabilities provide law firms with a centralized hub to manage their practice.

Read more about CosmoLex

Users also considered
Holded logo

ERP, Accounting, Invoicing & more for freelancers and SMBs.

It's a cloud-based invoicing software for freelancers, SMBs and accountant offices to control all aspects of their business and optimise their management.

Read more about Holded

Users also considered
Sage Intacct logo

Best-in-class Cloud ERP for Finance

Sage Intacct is a leading provider of best-in-class cloud ERP software, and is the preferred cloud financial management applications for the AICPA.

Read more about Sage Intacct

Users also considered
Bench logo

You run your business. We’ll do your bookkeeping.

Let Bench take bookkeeping off your hands—so you can focus on what matters most. Each month Bench gives you a clear, accurate financials. You can monitor your business's financial health, download your financial statements, and chat with your bookkeeping team any time.

Read more about Bench

Users also considered
Sage Accounting logo

Accounting software for small businesses

Sage Accounting is an accounting system for small business owners. It has features to help users forecast their cashflow, send and track invoices and act on real-time reporting. Users can manage their business from anywhere, at any time, from the cloud and with mobile functionality. Sage Accounting application is available for iOS and Android.

Read more about Sage Accounting

Users also considered
abcoa Deal Pack logo

Designed for used car dealerships and finance companies

Deal Pack is a comprehensive software designed specifically for used car dealerships and finance companies. With over 40 years of industry experience, Deal Pack offers a wide range of features and capabilities to streamline operations and simplify daily tasks.

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Key features for General Ledger software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Financial Reporting: Reviewers highlight the ability to customize and generate various financial reports, enabling better decision-making and providing insights into financial health. 97% of reviewers rated this feature as important or highly important.
  • Accounts Payable: Users value tracking vendor payments, managing bills, and categorizing expenses, which streamline payment processes and ensure timely payments. 96% of reviewers rated this feature as important or highly important.
  • Bank Reconciliation: Reviewers appreciate the straightforward reconciliation process, real-time syncing with bank records, and automatic discrepancy detection for accurate financial records. 95% of reviewers rated this feature as important or highly important.
  • Data Import/Export: Users highlight the ease of importing and exporting data, supporting various formats, and simplifying data management and reporting tasks. 94% of reviewers rated this feature as important or highly important.