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Top Rated Note-Taking Software with Notes Management in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Notes management enables efficient organization, categorization, and retrieval of notes. It supports multimedia content, cross-device synchronization, and collaboration, ensuring users can easily access, share, and manage their information for various purposes. Our reviewers in note-taking software rated this feature as highly important.

3 Best Note-Taking Software with Notes Management

  • Evernote Teams
  • Microsoft OneNote - Highest rated for notes management
  • Notion

See other top Note-Taking products with notes management

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the note-taking software category. They also needed to have sufficient reviews about notes management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for notes management based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Evernote Teams logo
4.4
(8.2K)
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User insights about the notes management feature

Users find Evernote Teams' notes management feature highly effective and user-friendly. They appreciate the ability to organize notes into notebooks and tags, making it easy to categorize and locate information. Reviewers highlight the seamless synchronization across devices, advanced search capabilities, and the ability to share notes for team collaboration. They also value the customization options, such as adding images, audio, and other multimedia content, which enhance the note-taking experience.
“I absolutely love the notes management feature in Evernote Teams. It has made organizing and accessing my notes a breeze. I love how I can easily create notebooks, add tags, and search for specific information. It helps me stay organized and efficient. ”
YE

Yolandi E.

CEO/Founder

“The ability to create and organize notes in notebooks and tags is a useful feature, and the ability to share notes and notebooks with team members makes collaboration seamless.”
JS

Jaime S.

Research Engineer

Note-Taking key features coverage

Evernote Teams offers 5 out of the 5 key features for Note-Taking software identified by reviewers:

Multi-Device Support4.5
Task Management4.4
To-Do List4.5
Search/Filter4.4
Document Storage4.4

Pros and cons based on 8,252 verified reviews

57% of users rated Evernote Teams 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 8,252 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Cons:

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details

Pricing

Starting price:$7.99 /per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft OneNote logo
4.6
(1.9K)
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User insights about the notes management feature

Reviewers appreciate Microsoft OneNote's notes management capabilities, highlighting its ease of use, flexibility, and intuitive interface. They find it valuable for organizing notes with features like color-coded tabs, sections, and pages, which mimic a traditional binder. Users report the ability to attach files, embed documents, and share notes, making it useful for team collaboration. They also mention the seamless integration with OneDrive and other apps, allowing for easy access and synchronization across devices.
“OneNote allows for flexible organization of notes through notebooks, sections, and pages, providing a hierarchical structure that mirrors real-life notebooks. This makes it easy to categorize and find notes, regardless of the volume of information.”
kr

keerthi r.

Product owner

“OneNote organizes like a document binder. The files are literally called "notebooks." Each contains colorized tabs to organize by section. Each section can have multiple pages. It's all searchable.”
Verified reviewer profile picture

Thom C.

Teacher • Internet Marketer • Developer • Author

Note-Taking key features coverage

Microsoft OneNote offers 4 out of the 5 key features for Note-Taking software identified by reviewers:

Multi-Device Support
Task Management4.4
To-Do List4.5
Search/Filter4.4
Document Storage4.5

Pros and cons based on 1,954 verified reviews

66% of users rated Microsoft OneNote 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,954 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective team collaboration

Comprehensive educational tools

Efficient meeting notes

Flexible note organization

Seamless note sharing

Cons:

Frequent performance issues

Inconsistent version updates

Limited text formatting options

Inconsistent device syncing

Problematic copy-paste functionality

See pros and cons details

Pricing

Starting price:$7.20 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Notion logo
4.7
(2.6K)
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User insights about the notes management feature

Reviewers highlight Notion's exceptional notes management tools, noting its versatility and ease of use. They appreciate the ability to organize notes in various formats, such as text, checklists, tables, and timelines. Users find the rich text editor and formatting options, including embedding files and links, very helpful. They also mention the platform's ability to link pages and create a structured, organized system for managing notes, which is particularly useful for both personal and professional purposes.
“This is the main functionality for Notion. Taking notes is very easy yet powerful. Easy because it allow the use of Markdown to format text, but also due to the very intuitive menu that can be accessed through a right click on the document. It is powerful do to the formatting options, as well as the ability to link external documents, to link also internal document (allowing the creation of a complex but tidy hypertext), to embed images.”
FV

Fabio V.

Software Engineer

“we can create rich notes with a variety of formatting options and the ability to embed images, videos, and other multimedia content”
mk

mithun k.

student self employed

Note-Taking key features coverage

Notion offers 5 out of the 5 key features for Note-Taking software identified by reviewers:

Multi-Device Support4.5
Task Management4.6
To-Do List4.6
Search/Filter4.4
Document Storage4.5

Pros and cons based on 2,699 verified reviews

76% of users rated Notion 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,699 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Cons:

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Note-Taking Software with Notes Management in 2026

Evernote Teams logo

Create, capture & access everyday notes on mobile devices

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Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

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monday.com logo

Project management software

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With monday.com Work OS you can easily manage your company’s internal documentation on one collaborative platform. Use customizable templates to create everything from meeting notes to forms, share and collaborate with your team members in real-time, and use automations to speed up approvals.

Read more about monday.com

Users also considered
Notion logo

Project and task management tool

learn more
Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Microsoft OneNote logo

Collaboration and file management

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Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.

Read more about Microsoft OneNote

Users also considered
Aha! logo

Platform for strategic product roadmapping

learn more
Use powerful note-taking functionality in Aha! software to document product information. Draft content fast with AI and apply rich formatting. Guided templates help you consistently capture and share information. This functionality is available in Aha! Knowledge — the product information hub.

Read more about Aha!

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Plottr logo

Plan your books the way you think

learn more
Plottr is a popular visual book outlining and story bible software and web app, used by thousands of professional and aspiring writers, that makes planning your books as much fun as writing them.

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Users also considered
Google Keep logo

Note-taking application with color coding and labeling

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Google Keep is a web-based note-taking application designed to help individuals and professionals capture ideas with their voice, check tasks off to-do lists, add images to notes, and more. It lets users create, share, and collaborate with team members on lists and notes.

Read more about Google Keep

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Talkatoo logo

Speech recognition and dictation software

learn more
Talkatoo is a speech recognition and dictation software that helps veterinary organizations utilize speech-to-text technology to capture chart notes on a centralized platform. It provides a built-in medical dictionary, which lets medical professionals dictate terms, such as eosinophilia, hypothermia, intubation, and more.

Read more about Talkatoo

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Fusebase logo

Collaboration and information management tool

learn more
An all-in-one, AI-powered tool designed to streamline client collaboration with advanced yet intuitive features for real-time collaboration and project management. Optimize daily operations with our advanced FuseBase AI assistant.

Read more about Fusebase

Users also considered
LiquidText logo

Multi-touch document manipulation system

learn more
LiquidText brings all documents with your highlights, annotations, observations and notes into a unified workspace and allows you to make live connections among, between and within anything in the project by just drawing lines.

Read more about LiquidText

Users also considered
Notehouse logo

Clear documentation. Shared understanding. Intuitive.

learn more
A structured note-taking platform built for teams working with sensitive information. Notehouse enables narrative-based notes that remain organized, searchable, and connected to relevant context, helping teams preserve meaning over time instead of scattered entries.

Read more about Notehouse

Users also considered
Notejoy logo

Collaboration tool for creating, editing and sharing content

learn more
Notejoy is a collaboration tool, which helps organizations capture, share, and discover ideas using notes to generate roadmaps, blog posts, call scripts, onboarding material, OKRs, and more. Users can upload images, create checklists, share codes, and define markdown syntax and keyboard shortcuts.

Read more about Notejoy

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Notebird logo

Easy-to-use pastoral care software

learn more
Notebird is easy-to-use pastoral care software helping leaders and their care teams track and organize pastoral care.

Read more about Notebird

Users also considered
Zoho Notebook logo

Note-taking application to create, aggregate and collaborate

learn more
Zoho Notebook is an online note-taking application that helps you to organize everything that matters to you. It lets you create, aggregate, save, and share your important notes online. Move objects between pages and notebooks or export an entire book as an HTML page.

Read more about Zoho Notebook

Users also considered
Otter logo

AI-based transcription management and collaboration software

learn more
Otter is a transcription software designed to help businesses generate notes for meetings, interviews, and lectures through voice dictation or file transcription. The AI-enabled solution allows organizations to record, organize, and save voice notes and interactions in a centralized repository.

Read more about Otter

Users also considered
Goodnotes logo

The leading AI-powered digital note-taking app

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Goodnotes is a powerful note-taking app designed to provide a seamless, natural handwriting experience on digital paper, combining the simplicity of handwriting, the power of digital tools and advanced AI features to enhance productivity, planning and live collaboration.

Read more about Goodnotes

Users also considered
Obsidian logo

Cloud-based note-taking software

learn more
Obsidian is a cloud-based note-taking application that offers an interface to help users create, organize, and link notes. The solution is customizable, enabling teams to edit notes accordingly before publishing them online.

Read more about Obsidian

Users also considered
Motion logo

AI-powered scheduling and productivity platform

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Motion AI Notetaker automatically records, transcribes, and summarizes meetings, capturing key decisions and action items. It turns discussions into tasks, syncs them with your projects, and shares insights instantly — so nothing is missed or forgotten.

Read more about Motion

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Leexi logo

AI-enabled conversational intelligence platform

learn more
Leexi is a cloud-based conversational intelligence platform that helps businesses analyze, summarize, and transcribe audio and video calls. With its AI-powered meeting summary and automated note-taking features, it enables teams to optimize sales, telephony, and video conferencing operations.

Read more about Leexi

Users also considered
Notability logo

Note-taking and PDF annotation application

learn more
Notability is a mobile-based note-taking application, which helps individuals collaborate and manage projects using sketching and PDF annotation tools. Users can create hand-crafted notes with GIFs, web pages, or images, rotate or color the ideas, and organize them as per requirements.

Read more about Notability

Users also considered
Spike logo

AI-powered email, redefined

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AI-powered email app that keeps communication fast, organized, and secure. Manage all email accounts, chats, calls, and calendars in one workspace—available on every device.

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ReClipped logo

Highlight, Note & Share important clips from Videos

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ReClipped is a mobile-compatible web-based solution, also a chrome plugin for Individuals and Teams to take private timestamped annotations on videos for note-taking, research, feedback, and analysis.

Read more about ReClipped

Users also considered
Mendeley logo

Reference management software for researchers & publishers

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Mendeley is a reference management software designed to help researchers organize and share research papers and discover research data. It enables users to store, note, and cite references, access cross-publisher articles, and directly import documents from desktop applications in real-time.

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Eric.ai logo

AI-enabled software for managing meeting notes

learn more
Eric.ai is an AI-powered meeting assistant that helps teams streamline their meeting processes. It automatically transcribes, summarizes, and assigns action items from virtual meetings, eliminating the need for manual note-taking. Eric.ai integrates with popular platforms like Zoom, Google Meet, and Microsoft Teams, providing a centralized repository for all meeting data and insights.

Read more about Eric.ai

Users also considered
Cling logo

Productivity, organization, and project management solution

learn more
With Cling for Teams, you will experience collaboration that is shaped by a common togetherness. No complicated user interface, no superfluous functions that nobody needs, and no long setup time. Everything in Cling is optimized to work smoothly.

Read more about Cling

Users also considered

Key features for Note-Taking software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Multi-Device Support: Users find the ability to access and edit notes across multiple devices essential for productivity. This feature allows seamless synchronization between smartphones, tablets, and computers, making it easier to work on the go. 89% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers appreciate customizable task management features like setting due dates, priorities, and tracking progress. The ability to assign tasks to team members and integrate with reminders and calendars enhances organization and productivity. 89% of reviewers rated this feature as important or highly important.
  • To-Do List: Users highlight the customizable to-do lists with checkboxes, reminders, and the ability to categorize tasks. This feature helps in prioritizing and tracking tasks efficiently. 85% of reviewers rated this feature as important or highly important.
  • Search/Filter: Reviewers emphasize the importance of robust search and filter functions for quickly locating specific notes, keywords, and information. The ability to search text within images and handwritten notes is particularly valued. 85% of reviewers rated this feature as important or highly important.
  • Document Storage: Users appreciate the capability to store and organize various types of documents, including PDFs, images, and links. The ease of embedding, sharing, and accessing documents from a central location is highly valued. 84% of reviewers rated this feature as important or highly important.