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Top Rated Note-Taking Software with Search/Filter in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Search and filter capabilities in note-taking software allow users to quickly locate specific information, streamline organization, and efficiently manage large volumes of notes. This functionality enhances productivity by making content retrieval fast and accurate. Our reviewers in note-taking software rated this feature as important.

3 Best Note-Taking Software with Search/Filter

  • Evernote Teams
  • Microsoft OneNote - Highest rated for search/filter
  • Notion

See other top Note-Taking products with search/filter

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the note-taking software category. They also needed to have sufficient reviews about search/filter, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for search/filter based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Evernote Teams logo
4.4
(8.2K)
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User insights about the search/filter feature

Users find Evernote Teams' search/filter functionality extremely helpful for quickly locating information within a large volume of notes. They appreciate the ability to search by keywords, titles, dates, and even within images and attached documents. Reviewers highlight the speed and accuracy of the search results, noting that it saves time and improves organization. Some users mention the need for more detailed filtering options, but overall, they consider this feature essential for managing their notes effectively.
“Search feature is most important, as it allwos to find information in older projects, inside images and other files. We have projects where we can re-use some code or information from older projects, so the search function makes it easier to retrieve”
RS

Robert S.

Data Analyst

“The search feature is incredibly fast and accurate, it makes finding specific notes or tasks effortless, even in larger projects”
UÖ

Umut Ö.

Developer

Note-Taking key features coverage

Evernote Teams offers 5 out of the 5 key features for Note-Taking software identified by reviewers:

Notes Management4.7
Multi-Device Support4.5
Task Management4.4
To-Do List4.5
Document Storage4.4

Pros and cons based on 8,252 verified reviews

57% of users rated Evernote Teams 5 out of 5 stars, while 3% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 8,252 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Cons:

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details

Pricing

Starting price:$7.99 /per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft OneNote logo
4.6
(1.9K)
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User insights about the search/filter feature

Reviewers indicate that Microsoft OneNote's search/filter capabilities are highly valuable for quickly locating notes and information across multiple notebooks and sections. They appreciate the ease of searching for keywords, even in handwritten notes and images, and the ability to filter results by tags, dates, and authors. Users report that the integration with Windows and Bing enhances the search experience. However, some users mention occasional issues with search accuracy and the need for more advanced filtering options.
“Single search bar searches quickly and in depth across all notes in all open notebooks. Includes ability to search for text within images, and handwritten text, which makes this feature amazingly powerful.”
DJ

Damen J.

Conservator

“The Search/Filter option is essential - since I utilize OneNote with my entire team and we share documents, this option allows me to easily find what I need to instead of looking through multiple tabs!”
Verified reviewer profile picture

Bronna G.

Recruiter

Note-Taking key features coverage

Microsoft OneNote offers 4 out of the 5 key features for Note-Taking software identified by reviewers:

Notes Management4.7
Multi-Device Support
Task Management4.4
To-Do List4.5
Document Storage4.5

Pros and cons based on 1,954 verified reviews

66% of users rated Microsoft OneNote 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,954 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective team collaboration

Comprehensive educational tools

Efficient meeting notes

Flexible note organization

Seamless note sharing

Cons:

Frequent performance issues

Inconsistent version updates

Limited text formatting options

Inconsistent device syncing

Problematic copy-paste functionality

See pros and cons details

Pricing

Starting price:$7.20 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Notion logo
4.7
(2.6K)
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User insights about the search/filter feature

Reviewers appreciate Notion's search/filter capabilities for quickly finding specific tasks, notes, or projects within a large workspace. They value the ability to search by keywords, tags, categories, and dates, and to filter and sort data in tables. Users report that the feature is fast and intuitive, though some feel it could be more user-friendly and offer more advanced options. They also mention the recent addition of an AI assistant for enhanced search functionality.
“Notion is great with filtering out your notes based on different categories. You can create new attributes or tags and apply them to a card in Notion. Through this, it is easy to see at a glance which cards belong to which categories. You can also create tables in Notion and apply filters and sort through the columns, which is very useful when it comes to note taking. ”
KV

Karen V.

Software Engineer

“I like the Search/Filter in Notion because it allows you to quickly search certain words or topics and makes it easier to narrow down what you're looking for, especially when you have lots of notes to go through.”
Verified reviewer profile picture

Jose L.

Salesman - Engineer

Note-Taking key features coverage

Notion offers 5 out of the 5 key features for Note-Taking software identified by reviewers:

Notes Management4.7
Multi-Device Support4.5
Task Management4.6
To-Do List4.6
Document Storage4.5

Pros and cons based on 2,699 verified reviews

76% of users rated Notion 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,699 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Cons:

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Note-Taking Software with Search/Filter in 2026

Evernote Teams logo

Create, capture & access everyday notes on mobile devices

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Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

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monday.com logo

Project management software

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With monday.com Work OS you can easily manage your company’s internal documentation on one collaborative platform. Use customizable templates to create everything from meeting notes to forms, share and collaborate with your team members in real-time, and use automations to speed up approvals.

Read more about monday.com

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Notion logo

Project and task management tool

learn more
Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

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Microsoft OneNote logo

Collaboration and file management

learn more
Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.

Read more about Microsoft OneNote

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Aha! logo

Platform for strategic product roadmapping

learn more
Use powerful note-taking functionality in Aha! software to document product information. Draft content fast with AI and apply rich formatting. Guided templates help you consistently capture and share information. This functionality is available in Aha! Knowledge — the product information hub.

Read more about Aha!

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Plottr logo

Plan your books the way you think

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Plottr is a popular visual book outlining and story bible software and web app, used by thousands of professional and aspiring writers, that makes planning your books as much fun as writing them.

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Google Keep logo

Note-taking application with color coding and labeling

learn more
Google Keep is a web-based note-taking application designed to help individuals and professionals capture ideas with their voice, check tasks off to-do lists, add images to notes, and more. It lets users create, share, and collaborate with team members on lists and notes.

Read more about Google Keep

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Talkatoo logo

Speech recognition and dictation software

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Talkatoo is a speech recognition and dictation software that helps veterinary organizations utilize speech-to-text technology to capture chart notes on a centralized platform. It provides a built-in medical dictionary, which lets medical professionals dictate terms, such as eosinophilia, hypothermia, intubation, and more.

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Fusebase logo

Collaboration and information management tool

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An all-in-one, AI-powered tool designed to streamline client collaboration with advanced yet intuitive features for real-time collaboration and project management. Optimize daily operations with our advanced FuseBase AI assistant.

Read more about Fusebase

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LiquidText logo

Multi-touch document manipulation system

learn more
LiquidText brings all documents with your highlights, annotations, observations and notes into a unified workspace and allows you to make live connections among, between and within anything in the project by just drawing lines.

Read more about LiquidText

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Notehouse logo

Clear documentation. Shared understanding. Intuitive.

learn more
A structured note-taking platform built for teams working with sensitive information. Notehouse enables narrative-based notes that remain organized, searchable, and connected to relevant context, helping teams preserve meaning over time instead of scattered entries.

Read more about Notehouse

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Notejoy logo

Collaboration tool for creating, editing and sharing content

learn more
Notejoy is a collaboration tool, which helps organizations capture, share, and discover ideas using notes to generate roadmaps, blog posts, call scripts, onboarding material, OKRs, and more. Users can upload images, create checklists, share codes, and define markdown syntax and keyboard shortcuts.

Read more about Notejoy

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Akiflow logo

Personal task manager and calendar application

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Akiflow is a tasks and calendars productivity application, which enables users to capture tasks from multiple sources, process fast with shortcuts like plan and snooze, and increase focus and personal organization.

Read more about Akiflow

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Notebird logo

Easy-to-use pastoral care software

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Notebird is easy-to-use pastoral care software helping leaders and their care teams track and organize pastoral care.

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eM Client logo

Email, calendar, contacts, tasks, notes and chat in one app

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eM Client is a powerful email client for Windows and macOS with a clean and easy-to-use interface. It also offers features for calendars, tasks, contacts, notes and chat.

eM Client covers all professional communication needs
for any team or enterprise and easily connects to any email service.

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Zoho Notebook logo

Note-taking application to create, aggregate and collaborate

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Zoho Notebook is an online note-taking application that helps you to organize everything that matters to you. It lets you create, aggregate, save, and share your important notes online. Move objects between pages and notebooks or export an entire book as an HTML page.

Read more about Zoho Notebook

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Otter logo

AI-based transcription management and collaboration software

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Otter is a transcription software designed to help businesses generate notes for meetings, interviews, and lectures through voice dictation or file transcription. The AI-enabled solution allows organizations to record, organize, and save voice notes and interactions in a centralized repository.

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Goodnotes logo

The leading AI-powered digital note-taking app

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Goodnotes is a powerful note-taking app designed to provide a seamless, natural handwriting experience on digital paper, combining the simplicity of handwriting, the power of digital tools and advanced AI features to enhance productivity, planning and live collaboration.

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Obsidian logo

Cloud-based note-taking software

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Obsidian is a cloud-based note-taking application that offers an interface to help users create, organize, and link notes. The solution is customizable, enabling teams to edit notes accordingly before publishing them online.

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Motion logo

AI-powered scheduling and productivity platform

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Motion AI Notetaker automatically records, transcribes, and summarizes meetings, capturing key decisions and action items. It turns discussions into tasks, syncs them with your projects, and shares insights instantly — so nothing is missed or forgotten.

Read more about Motion

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EssentialPIM logo

Personal information management software

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EssentialPIM is a cloud-based personal information management software designed to help small to midsize businesses view, store, and manage all personal and important information in a secure and centralized database. The platform enables organizations to update, edit, and organize appointments, notes, contacts, passwords, tasks, and emails across multiple applications and devices via a unified portal.

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Users also considered
Leexi logo

AI-enabled conversational intelligence platform

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Leexi is a cloud-based conversational intelligence platform that helps businesses analyze, summarize, and transcribe audio and video calls. With its AI-powered meeting summary and automated note-taking features, it enables teams to optimize sales, telephony, and video conferencing operations.

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Notability logo

Note-taking and PDF annotation application

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Notability is a mobile-based note-taking application, which helps individuals collaborate and manage projects using sketching and PDF annotation tools. Users can create hand-crafted notes with GIFs, web pages, or images, rotate or color the ideas, and organize them as per requirements.

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Spike logo

AI-powered email, redefined

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AI-powered email app that keeps communication fast, organized, and secure. Manage all email accounts, chats, calls, and calendars in one workspace—available on every device.

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ReClipped logo

Highlight, Note & Share important clips from Videos

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ReClipped is a mobile-compatible web-based solution, also a chrome plugin for Individuals and Teams to take private timestamped annotations on videos for note-taking, research, feedback, and analysis.

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Key features for Note-Taking software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Notes Management: Reviewers value the flexibility to organize notes using folders, tags, and categories, as well as the ability to embed multimedia and sync across devices. 96% of reviewers rated this feature as important or highly important.
  • Multi-Device Support: Users appreciate the seamless access and synchronization of notes across multiple devices, enhancing productivity and flexibility for remote work. 89% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers highlight the customizable task lists, ability to set reminders, and assign tasks to team members, which helps in tracking progress and boosting productivity. 89% of reviewers rated this feature as important or highly important.
  • To-Do List: Users find the to-do list feature useful for creating, organizing, and prioritizing tasks with checkboxes and reminders, aiding in daily task management. 85% of reviewers rated this feature as important or highly important.
  • Document Storage: Users appreciate the capability to store and organize various types of documents, including PDFs and multimedia files, which can be easily accessed and managed. 84% of reviewers rated this feature as important or highly important.