Microsoft Planner - 2026 Pricing, Features, Reviews & Alternatives

Reviewers appreciate Microsoft Planner's task management capabilities for creating and organizing daily, weekly, and monthly tasks. They find the card-based system with customizable boxes helpful for understanding and prioritizing tasks. Users report seamless integration with other Microsoft apps like Teams and Outlook, enhancing collaboration and workflow. They highlight the ease of assigning tasks, setting due dates, and adding comments or attachments. They also value the ability to manage tasks across different departments and projects efficiently. Of the 38 Microsoft Planner users who gave detailed accounts of their use of Task Management, 100% rated this feature as important or highly important.

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“This is a key impact for this product for us due to its amazing control over creating daily/weekly/monthly tasks and checklist. It helps you manage each task that you create in easy to understand ways.”

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Eric T.

CEO and Director

“The tasks are presented in cards. These cards contain a lot of boxes that can be filled with different types of information. This gives the team a better understanding of the upcoming and critical tasks. Additionally, team members can comment on each task and ask dirrectly questions or answer them.”

Siokas G.

Researcher / Research project manager

Users report that Microsoft Planner's task editing capabilities are essential for keeping projects up to date. They find it easy to modify tasks and update information as priorities change. Reviewers appreciate the real-time updates and the ability to add comments, which helps keep all team members informed. Some users mention that while editing is generally straightforward, there are occasional extra keystrokes required. Overall, they feel that task editing is intuitive and facilitates effective project management. Of the 19 Microsoft Planner users who gave detailed accounts of their use of Task Editing, 100% rated this feature as important or highly important.

Reviewers indicate that Microsoft Planner's task scheduling capabilities are valuable for managing deadlines and ensuring timely completion of tasks. They appreciate the integration with Outlook for visualizing tasks on calendars and receiving reminders. Users find it easy to assign due dates, view tasks in a calendar format, and rearrange tasks as needed. They also mention the benefit of scheduling tasks within the Kanban board structure, which helps teams stay organized and aware of each other's availability. Of the 43 Microsoft Planner users who gave detailed accounts of their use of Task Scheduling, 98% rated this feature as important or highly important.

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“Planner is great for managing tasks that are dependent on a schedule. To make tracking easier, we've integrated scheduled tasks with Outlook to visualize on our calendar amongst scheduled meetings.”

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erika s.

Project Manager

“I like how in planner each column of the Kanban board can be used to represent different stages of the work flow life cycle, this makes scheduling simple and easy for the whole team to know what's happening and when. ”

Keith H.

Head of Business Process Management

Users report that Microsoft Planner's alerts and notifications are helpful for staying on top of deadlines and task updates. They appreciate receiving notifications on multiple devices, including mobile and desktop. Reviewers mention that notifications can be customized and are delivered via email, which helps ensure important updates are not missed. However, some users note occasional delays in receiving email notifications. Overall, they find the alerts and notifications useful for keeping team members informed and on track. Of the 20 Microsoft Planner users who gave detailed accounts of their use of Alerts/Notifications, 90% rated this feature as important or highly important.

Reviewers highlight the usefulness of Microsoft Planner's task progress tracking capabilities. They appreciate the ability to view summaries and visualizations of task progress, which helps prioritize work and monitor project status. Users find the dashboard view helpful for getting an overview of ongoing tasks and their completion status. They also value the integration with Kanban boards for tracking progress and the ease of updating task statuses. Some users mention the need for more aggressive follow-ups to ensure tasks are completed on time. Of the 35 Microsoft Planner users who gave detailed accounts of their use of Task Progress Tracking, 86% rated this feature as important or highly important.

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“This eliminates the need for time-consuming and concentration-breaking check-ins; a live report of where all parts of a project stand.”

RM

Rebekah M.

Media Planner Buyer

“The progress tracking of some collective work is virtually not possible unless the team uses it as a kanban board.”

Yurii O.

Marketing Operations Lead

Users report that Microsoft Planner's collaboration tools are effective for team projects. They appreciate the integration with other Microsoft apps like Teams and Outlook, which enhances communication and coordination. Reviewers find it easy to assign tasks, share information, and interact with team members within the platform. They highlight the ability to work simultaneously on tasks and receive notifications about updates. Overall, they feel that the collaboration tools improve efficiency and help teams stay connected, especially in remote work environments. Of the 29 Microsoft Planner users who gave detailed accounts of their use of Collaboration Tools, 83% rated this feature as important or highly important.

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“Can easily collaborate with an individual or team on a particular project and assign tasks. But am able to keep separate the other projects that they are not working on.”

Heather T.

Director of Learning and Development

“Planner allows multiple teams/members to collaborate on tasks while providing an excellent overview to all involved.”

MF

Mike F.

Mission Critical Engineer