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Top Rated File Sharing Software with Activity Tracking in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Activity tracking helps monitor changes, user interactions, and file access. It ensures accountability, enhances collaboration, and provides visibility into file history and user actions. This improves project management and data security. Our reviewers in file sharing software rated this feature as highly important.

6 Best File Sharing Software with Activity Tracking

Product
User rating
Starting price
Smartsheet logo
4.5
(3.4K)
12
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Microsoft 365 logo
4.7
(14K)
6
per user/per month
Slack logo
4.7
(24K)
8.75
per user/per month

See other top File Sharing products with activity tracking

How we picked the 6 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the File Sharing software category. They also needed to have sufficient reviews about activity tracking, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for activity tracking, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 6 best products

Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
File Transfer4.2
Document Storage4.6

User insights about the activity tracking feature

Reviewers appreciate Smartsheet's activity tracking capabilities, highlighting real-time updates and visibility into changes made by team members. They find it valuable for monitoring task progress, tracking who is engaged, and ensuring deadlines are met. Users report that Smartsheet helps them stay aligned and informed about project statuses, making collaboration more efficient and transparent.

See related user reviews

“It's great for me, as a project manager, to see when other folks view the master projects grid and also the changes/updates they make to the grid in real-time. This helps me know where people are engaged and whether folks have seen updates that I have made since the last time they visited the project tracker.”
CD

Christina D.

Project Analyst

“With the type of DashboardThat you can prepare with Smartsheet activity tracking becomes very easy.Creating new task or updating the existing one inside your project;Everything is clearly visible .You can also keep anEasy eye on the work or changes that other users bring to your project.”
SS

Swati S.

Self-Employed

Starting price
12per user /
per month
Pros and Cons based on 3,479 verified reviews

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
File Transfer4.0
Document Storage4.3

User insights about the activity tracking feature

Reviewers indicate that monday.com's activity tracking is effective for monitoring project progress and team activities. They appreciate the visual representation, real-time updates, and ease of collaboration. Users report that it helps them stay on top of tasks, track time spent, and identify performance issues. They find it intuitive and convenient for managing multiple stakeholders and tasks.
Verified reviewer profile picture
Verified reviewer profile picture

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“Monday.com can be used to categorize tasks and track the progress of a task, making it easy to follow up on the progress of the work being done. This is one of my favorite features as it reinforces confidence in my work. ”
Verified reviewer profile picture

Stacey A.

Customer Service Representative

“The activity tracking feature on Monday especially the push notification on activity updates makes it easy to keep track of project activities in real-time”
Verified reviewer profile picture

Norbert D.

Product Manager

Starting price
9per user /
per month
Pros and Cons based on 5,720 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,837)
Key Features
File Transfer4.6
Document Storage4.7

User insights about the activity tracking feature

Reviewers appreciate Dropbox Business's activity tracking for its ability to monitor file changes and user actions. They find it helpful for tracking client engagement, viewing recent activities, and ensuring files are not lost. Users report that it provides a clear view of who accessed or modified files, making collaboration more organized and transparent.

See related user reviews

“I like that Dropbox Business allows users to view file activity and see who performed specific actions and when they performed those actions.”
PM

Peace M.

Content Writer

“There are many times I need to know if a client has accessed the shared folders and files. Seeing their activity tracked is a God Send!”
AR

Adam R.

Owner

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,681 verified reviews

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
File Transfer
Document Storage4.3

User insights about the activity tracking feature

Users find Trello's activity tracking helpful for monitoring team progress and individual tasks. They appreciate the real-time updates, ease of use, and ability to track time spent on tasks. Reviewers mention integrations with tools like Everhour for enhanced tracking. They value the transparency and accountability it brings to team projects, making it easy to see who is doing what.
Verified reviewer profile picture

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“Every task allows you to see who editted it last and keeps a track of all edits and who did them. This gave us total transparency and allowed for a clear line of communication of who did what and when.”
RS

Ryan S.

Director

“Its crucial in that it promotes transparency and accountability by monitoring task updates in real-time. It fosters communication, facilitates issue identification and provides a valuable historical record for project analysis.”
Verified reviewer profile picture

mbuso n.

Designer

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews
Verified reviewer profile picture

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,976)
5(9,923)
Key Features
File Transfer4.5
Document Storage4.6

User insights about the activity tracking feature

Users find Microsoft 365's activity tracking valuable for monitoring project progress and team activities. They appreciate the integration within the ecosystem, real-time updates, and the ability to see who made changes. Reviewers highlight the convenience of tracking revisions and the overall efficiency it brings to managing tasks and collaboration within the suite.

See related user reviews

“Having everything in one place and being able to have full access from anywhere and being able to see who did what among the team members, makes Microsoft 365 the right software for activity tracking”
CN

Christian N.

Editor

“I really appreciate the activity tracking, because I keep everything on a shared Drive so it auto saves my content. However, sometimes I have a better idea that comes along later, and I can always go back and check my different revision history entries to see which one I want to keep that will work the best with what I'm trying to do.”
HV

Hogan V.

Law student

Starting price
6per user /
per month
Pros and Cons based on 14,028 verified reviews

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Slack logo
Reviews Sentiment
 
 
 
1-2(175)
3-4(6,598)
5(17,263)
Key Features
File Transfer4.6
Document Storage

User insights about the activity tracking feature

Users report that Slack's activity tracking is useful when integrated with other tools like Bitbucket and Jira. They appreciate the ability to monitor team progress, track actions, and receive notifications for important updates. Reviewers mention that while Slack itself lacks built-in tracking features, extensions and integrations make it possible to keep track of activities and project statuses.

See related user reviews

“Activity Tracking is crucial but is more possible if you use extensions. Slack doesn't have these features out of the gate, but you can just track activities by asking coworkers if they've done them.”
MF

Matthew F.

Marketing Manager

“Being able to keep track of actions via threads”
MF

Mandy F.

EVP

Starting price
8.75per user /
per month
Pros and Cons based on 24,036 verified reviews

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details

Other Top Rated File Sharing Software with Activity Tracking in 2026

Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
monday.com logo

Project management software

monday.com lets you easily share files, sync, and collaborate. Don't waste time on messy folders. Keep files in context.

Read more about monday.com

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
iLovePDF logo

Document generation and management software

Effortlessly share documents using iLovePDF’s suite of 25+ document management tools. Compress PDFs for easy sharing via email or cloud storage, integrate with Google Drive and Dropbox, and protect transfers with password encryption.

Read more about iLovePDF

Users also considered
iCloud logo

Multi-device cloud content storage

iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro's infinite canvas is your one stop place for all your information. Use it to store post-it notes, images, videos, documents, diagrams, and more. Share online access to your teammates.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a powerful file-sharing platform trusted by more than two million users worldwide. Features include customizable folders and spaces, team dashboards, 400+ app integrations, and data encryption. Share files in real-time and keep stakeholders in the loop with all-in-one software that works.

Read more about Wrike

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
IDrive logo
Category Leaders

Cloud backup and storage service for PC, mobile, and servers

IDrive is a cloud backup and storage service with folder sync, bandwidth controls, and file-sharing capability for the corporate sector. Available for Windows, Mac, iOS, and Android, it keeps folder & file versions for 30 days and backs up data from PCs, devices, and network drives.

Read more about IDrive

Users also considered
dotloop logo

Real estate transaction management software

dotloop provides a cloud-based platform that consolidates form creation, digital signing, and real estate systems, enabling users to streamline operations through real-time transaction visibility. Targeted towards managing brokers and team leaders, dotloop equips them with essential tools to optimize their agents' performance and overall business operations. Key features of dotloop include real-time visibility facilitated by reporting tools like dotloop charts and report builder.

Read more about dotloop

Users also considered
LimeWire logo
Category Leaders

Secure file-sharing for businesses and individuals

LimeWire is a free file sharing software that enables uploading, AI editing, and sharing large files securely.

Read more about LimeWire

Users also considered
Revver logo

Cloud based, dynamic document-work management system

Stop using unsafe email attachments to share sensitive documents with clients and partners. With eFileCabinet, you can directly and securely share documents with anyone. Keep your files in a secure environment, but give selective access to outside users.

Read more about Revver

Users also considered
Glasscubes logo

Simplify group collaboration in a user-friendly environment

Secure file sharing and document management in the cloud.

Read more about Glasscubes

Users also considered
Firmex Virtual Data Room logo
Category Leaders

Securely store and share highly confidential documents

Secure virtual data rooms for investment banks, law firms, private equity groups, and corporations to share documents online and collaborate on projects

Read more about Firmex Virtual Data Room

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 #1 free team file sharing software. From 5GB to unlimited (yes, unlimited) storage.

Read more about Bitrix24

Users also considered
Progress ShareFile logo

Secure file sharing and sync

Progress ShareFile provides users with the ability to send, receive and share large business files securely. Through the ShareFile portal, offer clients a personalized, company-branded and password-protected platform from which to collaborate on files.

Read more about Progress ShareFile

Users also considered

Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Reviewers appreciate the ability to efficiently share large files with ease, track access, and maintain control over permissions. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Users value the organization, accessibility, and security of document storage, with features like folder creation, search, and automatic backups. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers highlight the importance of robust encryption, two-factor authentication, and secure access to protect sensitive information. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users find it crucial to set and manage varying access levels, ensuring only authorized individuals can view, edit, or share files. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers emphasize the convenience of accessing and managing files on-the-go, ensuring productivity across different devices. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Users appreciate the added layer of security provided by encryption, ensuring data remains confidential and protected from unauthorized access. 82% of reviewers rated this feature as important or highly important.