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Top Rated File Sharing Software with Data Synchronization in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Data synchronization ensures all users have access to the most current version of files across multiple devices, supports real-time collaboration, reduces manual data entry, and enhances data security and accessibility. Our reviewers in file sharing software rated this feature as highly important.

4 Best File Sharing Software with Data Synchronization

  • Microsoft SharePoint
  • Dropbox Business - Highest rated for data synchronization
  • Google Workspace
  • OneDrive

See other top File Sharing products with data synchronization

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the file sharing software category. They also needed to have sufficient reviews about data synchronization, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for data synchronization based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Microsoft SharePoint logo
4.4
(5.4K)

User insights about the data synchronization feature

Reviewers indicate that Microsoft SharePoint's data synchronization is generally fast and reliable, enabling real-time collaboration and seamless updates across devices. They find it helpful for maintaining version control and ensuring all team members have access to the most current documents. Users appreciate the integration with OneDrive, although some report occasional sync delays and issues with large files. They value the ability to work offline and have changes sync automatically when back online. Overall, users find SharePoint's synchronization essential for productivity and collaboration, despite some minor inconsistencies.
“Data Synchronization is absolutely grat. I like that every document is updated automatically and syncs in the cloud. This feature is incredibly helpful. I love that more that one user can be in the same document at the same time and Sharepoint updates and saves both peoples' edits and additions in real time. ”
TT

Tatiana T.

Donor Database manager

“The data synchronization makes it easy for consistency of data between different devices for staff who use different devices or staff who use the browser only vs those who use an app to collaborate with a specific file.”
Verified reviewer profile picture

Miguel M.

IT Director

File Sharing key features coverage

Microsoft SharePoint offers 5 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.5
Document Storage
Secure Data Storage4.6
Access Controls/Permissions4.4
Mobile Access4.3
Encryption5.0

Pros and cons based on 5,411 verified reviews

51% of users rated Microsoft SharePoint 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,411 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Cons:

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Dropbox Business logo
4.5
(21.6K)

User insights about the data synchronization feature

Reviewers appreciate Dropbox Business's data synchronization capabilities, highlighting its speed and reliability across devices. They report that files sync in real-time, facilitating seamless collaboration and ensuring data is always up-to-date. Users find it valuable for accessing files from any location and device, which enhances productivity and data security. They also mention the automatic backup and ease of sharing, making it a preferred choice for team collaboration. Some users note minor challenges for less tech-savvy individuals, but overall, the synchronization is praised for its efficiency.
“I don't have personal preferences, but some advantages of data synchronization in Dropbox Business include real-time collaboration, automatic backup, and cross-device access for teams, enhancing productivity and data security.”
MA

Mohammad A.

General Manager

“Synchronizing data such as files and folders on Dropbox is so easily accessible across all devices with the Dropbox app.”
AT

Augustine T.

Senior Agronomist

File Sharing key features coverage

Dropbox Business offers 6 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.6
Document Storage4.7
Secure Data Storage4.7
Access Controls/Permissions4.5
Mobile Access4.5
Encryption4.4

Pros and cons based on 21,681 verified reviews

64% of users rated Dropbox Business 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 21,681 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Cons:

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details

Pricing

Starting price:$11.99 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)

User insights about the data synchronization feature

Users report that Google Workspace's data synchronization is efficient and reliable, allowing real-time collaboration and consistent data access across devices. They highlight the ease of syncing bookmarks, extensions, and documents, which enhances productivity and data security. Reviewers appreciate the seamless integration with Google Drive, noting that it works well on both Windows and Mac. They find the auto-save and sync features particularly useful for multitasking and maintaining up-to-date information. Some users mention occasional sync issues, but overall, the synchronization is praised for its effectiveness.
“Real-time collaboration can easily happen across the company. No need to wait for someone to do something before you can look at it. You can literally watch them do it, thus once the document is uploaded it syncs with all people that have a copy of said doc.”
Verified reviewer profile picture

Andrew W.

Software Quality Assurance Manager

“Data synchronization helps save data about all users bookmark, extensions, themes and search history.. It is a way of saving data between two or more devices...”
TA

Tosin A.

Medical assistant

File Sharing key features coverage

Google Workspace offers 6 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.7
Document Storage4.7
Secure Data Storage4.7
Access Controls/Permissions4.6
Mobile Access4.6
Encryption4.6

Pros and cons based on 17,471 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,471 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

OneDrive logo
4.5
(12.6K)

User insights about the data synchronization feature

Reviewers appreciate OneDrive's data synchronization for its real-time updates and seamless integration across devices. They highlight the ease of accessing and editing files from anywhere, which enhances productivity and collaboration. Users find the synchronization process generally reliable, though some report occasional delays and issues with large files. They value the ability to work offline and have changes sync automatically when online. Overall, users find OneDrive's synchronization feature essential for maintaining up-to-date data and ensuring team members are always working with the latest information.
“Data synchronization in OneDrive has transformed the way I work. It empowers me to be productive on the go, collaborate seamlessly with my team, and ensures the safety and accessibility of my files. It's a game-changer that I couldn't imagine working without!”
Verified reviewer profile picture

Lewis K.

Manager

“You can sync the files in your OneDrive or site libraries so they're always available on your computer, even if you're offline. Once they're synced, you can add, edit, or remove files from your computer, and your changes sync automatically.”
SM

Shah M.

IT Engineer

File Sharing key features coverage

OneDrive offers 6 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.5
Document Storage4.7
Secure Data Storage4.7
Access Controls/Permissions4.4
Mobile Access4.5
Encryption4.4

Pros and cons based on 12,607 verified reviews

60% of users rated OneDrive 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 12,607 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Cons:

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details

Pricing

Starting price:$1.99 flat rate/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated File Sharing Software with Data Synchronization in 2026

Google Drive logo
Category Leaders

Cloud storage and backup for files, photos, docs, and more

Google Drive is a cloud storage and backup platform to access files, docs, photos & more, store them in a safe place, and collaborate with other people

Read more about Google Drive

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro's infinite canvas is your one stop place for all your information. Use it to store post-it notes, images, videos, documents, diagrams, and more. Share online access to your teammates.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a powerful file-sharing platform trusted by more than two million users worldwide. Features include customizable folders and spaces, team dashboards, 400+ app integrations, and data encryption. Share files in real-time and keep stakeholders in the loop with all-in-one software that works.

Read more about Wrike

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
IDrive logo
Category Leaders

Cloud backup and storage service for PC, mobile, and servers

IDrive is a cloud backup and storage service with folder sync, bandwidth controls, and file-sharing capability for the corporate sector. Available for Windows, Mac, iOS, and Android, it keeps folder & file versions for 30 days and backs up data from PCs, devices, and network drives.

Read more about IDrive

Users also considered
dotloop logo

Real estate transaction management software

dotloop provides a cloud-based platform that consolidates form creation, digital signing, and real estate systems, enabling users to streamline operations through real-time transaction visibility. Targeted towards managing brokers and team leaders, dotloop equips them with essential tools to optimize their agents' performance and overall business operations. Key features of dotloop include real-time visibility facilitated by reporting tools like dotloop charts and report builder.

Read more about dotloop

Users also considered
Revver logo

Cloud based, dynamic document-work management system

Stop using unsafe email attachments to share sensitive documents with clients and partners. With eFileCabinet, you can directly and securely share documents with anyone. Keep your files in a secure environment, but give selective access to outside users.

Read more about Revver

Users also considered
Glasscubes logo

Simplify group collaboration in a user-friendly environment

Secure file sharing and document management in the cloud.

Read more about Glasscubes

Users also considered
Nextcloud logo
Category Leaders

Collaboration, audio/video calling and file sharing software

Nextcloud is a collaboration platform, which enables organizations to share documents, send or receive emails, manage calendar, and communicate via secure video chats. Features include workflow automation, user authentication, compliance management, remote access, and audit tracking.

Read more about Nextcloud

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 #1 free team file sharing software. From 5GB to unlimited (yes, unlimited) storage.

Read more about Bitrix24

Users also considered
Progress ShareFile logo

Secure file sharing and sync

Progress ShareFile provides users with the ability to send, receive and share large business files securely. Through the ShareFile portal, offer clients a personalized, company-branded and password-protected platform from which to collaborate on files.

Read more about Progress ShareFile

Users also considered
Pumble logo
Category Leaders

Communication and collaboration management application

Share and keep all your files in one place - a free Pumble workspace. Share any type of files - audio, video, documents, images, screenshots - and go back to them whenever you or a new coworker needs them.

Read more about Pumble

Users also considered
FileCloud logo

Hyper-Secure Content Collaboration. Simplified.

FileCloud is a content collaboration platform (CCP) offering powerful, scalable, and secure file sharing and compliance solutions.

Read more about FileCloud

Users also considered
Tresorit logo

End-to-end encrypted file sync and sharing

End-to-end encrypted file sharing solution which safeguards confidential documents by design.
Request Files from non-Tresorit users via the same encrypted upload channels.

Read more about Tresorit

Users also considered
BoardPAC logo

AI-enabled software for managing board meetings

BoardPAC is a secure & adaptable board meeting automation solution with secure file sharing. It provides AES-256 encryption & centralized document storage. BoardPAC is committed to sustainability by eliminating paper waste & carbon emissions

Read more about BoardPAC

Users also considered
pCloud Business logo

Online storage & digital asset management service

pCloud Business is a secure cloud storage and fast digital asset management service with solutions for web, Windows, Mac, Linux, iOS and Android with a user-friendly interface. Store and share your files, collaborate with your colleagues and improve the overall workflow and efficiency of your team.

Read more about pCloud Business

Users also considered

Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Users value the efficient file transfer with features like progress tracking, access notifications, and the ability to share large files securely. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers appreciate the organizational capabilities, secure access, and collaboration features, with ample storage space and easy file retrieval. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Users highlight the robust security measures, including encryption, two-factor authentication, and audit logs, ensuring data privacy and protection. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers find the customizable access controls crucial, allowing specific permissions for viewing, editing, and sharing files securely. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users enjoy the convenience of accessing, editing, and sharing files on-the-go through mobile apps, enhancing productivity and collaboration. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Reviewers emphasize the importance of encryption for securing data during transfer and storage, ensuring only authorized access to sensitive information. 82% of reviewers rated this feature as important or highly important.