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Top Rated File Sharing Software with Multiple Projects in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Managing multiple projects allows users to maintain organization by tracking tasks, deadlines, and progress across various projects. It facilitates collaboration, customizes permissions, centralizes information, and ensures efficient project management in a single workspace. Our reviewers in file sharing software rated this feature as highly important.

5 Best File Sharing Software with Multiple Projects

Product
User rating
Starting price
Microsoft 365 logo
4.7
(14K)
6
per user/per month
Wrike logo
4.4
(2.8K)
10
per user/per month
Smartsheet logo
4.5
(3.4K)
12
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
monday.com logo
4.6
(5.7K)
9
per user/per month

See other top File Sharing products with multiple projects

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the File Sharing software category. They also needed to have sufficient reviews about multiple projects, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for multiple projects, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,976)
5(9,923)
Key Features
File Transfer4.5
Document Storage4.6

User insights about the multiple projects feature

Reviewers appreciate Microsoft 365's ability to manage multiple projects simultaneously with its suite of collaboration and communication tools. They find it easy to transition between projects and keep track of tasks and deadlines, which enhances organization and productivity. The integration of various Microsoft applications is particularly valued for seamless project management.
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“Microsoft 365 is designed to help you manage multiple projects simultaneously. With its collaboration and communication tools, you can work with your team members in real-time, no matter where they are. Additionally, Microsoft 365's project management features help you keep track of your progress, deadlines, and tasks across multiple projects, which is essential for staying organized and on top of your workload.”
Verified reviewer profile picture

kimberley m.

Writer

“Handling multiple projects and loading the apps side by side is faster and easier”
KA

Kiran A.

Technologist

Starting price
6per user /
per month
Pros and Cons based on 14,028 verified reviews
Verified reviewer profile picture

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Wrike logo
Reviews Sentiment
 
 
 
1-2(95)
3-4(1,286)
5(1,502)
Key Features
File Transfer --
Document Storage

User insights about the multiple projects feature

Reviewers highlight Wrike's robust capabilities for managing multiple projects, including the use of dashboards, Gantt charts, and spaces for clear organization. They find it easy to switch between projects and track progress, though some users mention that the interface can become overwhelming with many projects and requires manual configuration for optimal use.

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“Having the ability to see multiple projects at the same time is essential. We use our folders and project views for this, and also the Gantt chart, with automatic date waterfall movement when things change.”
CG

Craig G.

Segment Director

“I am responsible for managing multiple client projects and I find Wrike easy to view all of my projects, the resources assigned to each and to be able to run reports on my projects for a top-level view.”
DW

Danielle W.

Project Manager

Starting price
10per user /
per month
Pros and Cons based on 2,883 verified reviews

Enhanced team productivity

Flexible workflow customization

Customizable dashboards

Effective gantt charts

Comprehensive project tracking

Prohibitive pricing concerns

Frequent bugs and updates

Restrictive user access

Overwhelming email notifications

Unresponsive customer support

See pros and cons details
Smartsheet logo
Reviews Sentiment
 
 
 
1-2(47)
3-4(1,386)
5(2,046)
Key Features
File Transfer4.2
Document Storage4.6

User insights about the multiple projects feature

Reviewers feel that Smartsheet is effective for managing multiple projects simultaneously, offering features like centralized dashboards, cross-project reporting, and resource management tools. They appreciate the ability to create separate sheets or workspaces for different projects, though some users find it challenging to navigate between projects and link them together.
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“Multi-Project Management: Smartsheet facilitates the management of multiple projects simultaneously. Users can create separate sheets or workspaces for different projects, providing a centralized location to track and manage various projects.”
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Saeed E.

Applications and Platforms Testing Engineer

“Managing multiple projects in Smartsheet is streamlined by its centralized dashboard, portfolio management features, cross-project reporting, and resource management tools.”
CS

Chitturi S.

IT Compliance Engineer II

Starting price
12per user /
per month
Pros and Cons based on 3,479 verified reviews
Verified reviewer profile picture

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
File Transfer
Document Storage4.3

User insights about the multiple projects feature

Reviewers appreciate Trello's capability to manage multiple projects through customizable boards, which allow for clear organization and easy navigation. They find it intuitive to switch between projects and track progress using visual tools like cards and lists. However, some users mention that managing multiple projects can become overwhelming without a clear system, and the free version has limitations on the number of boards.
Verified reviewer profile picture

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“"Multiple Projects" in Trello offers versatility by enabling users to manage diverse initiatives simultaneously. It provides separate boards for each project, allowing focused attention, clear organization, and efficient collaboration.”
SD

Samraat D.

Senior Project Manager - PMO

“Trello is versatile when it comes to handling multiple projects. I can create separate boards for each project, allowing me to maintain a clear overview of tasks, timelines, and progress for each data analysis project I'm working on.”
Verified reviewer profile picture

Eric R.

Data Analyst

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews
Verified reviewer profile picture

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
File Transfer4.0
Document Storage4.3

User insights about the multiple projects feature

Reviewers indicate that monday.com efficiently handles multiple projects with its flexible board system and various project views like kanban, timeline, and calendar. They find it easy to switch between projects and track progress, which is essential for managing diverse and complex portfolios. Some users note that the platform can become tedious with manual updates as the number of projects increases.
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“Some of the things I like about multiple projects in monday.com is that It allows you to choose from different project views, such as table, timeline, kanban, calendar, or chart3.”
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Tichaona R.

Chief information officer

“Multi-project capabilities enhance visibility, coordination, and efficiency, making it ideal for managing diverse and complex project portfolios”
JW

James W.

Operations Manager

Starting price
9per user /
per month
Pros and Cons based on 5,720 verified reviews
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Other Top Rated File Sharing Software with Multiple Projects in 2026

Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
monday.com logo

Project management software

monday.com lets you easily share files, sync, and collaborate. Don't waste time on messy folders. Keep files in context.

Read more about monday.com

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro's infinite canvas is your one stop place for all your information. Use it to store post-it notes, images, videos, documents, diagrams, and more. Share online access to your teammates.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a powerful file-sharing platform trusted by more than two million users worldwide. Features include customizable folders and spaces, team dashboards, 400+ app integrations, and data encryption. Share files in real-time and keep stakeholders in the loop with all-in-one software that works.

Read more about Wrike

Users also considered
Glasscubes logo

Simplify group collaboration in a user-friendly environment

Secure file sharing and document management in the cloud.

Read more about Glasscubes

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 #1 free team file sharing software. From 5GB to unlimited (yes, unlimited) storage.

Read more about Bitrix24

Users also considered
Talkspirit logo

#1 software for collaboration and team communications

Talkspirit is the all-in-one team communication & collaboration software. Available in 8 languages. Easy to use. On any device.

Read more about Talkspirit

Users also considered
RoomSketcher logo

Professional Floor Plans and Home Design for Everyone

The RoomSketcher App is a powerful and easy-to-use floor plan and home design software that you download on your computer or tablet. The app is packed with loads of great features to meet your floor plan and home design needs.

Read more about RoomSketcher

Users also considered
BasicOps logo

Welcome to Your Base of Operations

BasicOps - One platform for all your team needs, communication, collaboration, project management and integrations with popular tools like Google Drive, Zoom, Webex, and Zapier. Secure and easy to use, try our free trial today.

Read more about BasicOps

Users also considered
OneDeck logo

Business management platform

Smart, intelligent and automated platform for all your business management needs

Read more about OneDeck

Users also considered
Teamogy logo

All-in-one cloud platform for projects, finances & teams

Teamogy is a secure all-in-one cloud platform for managing projects, finances, documents and teams. Includes budgeting, time tracking, invoicing, reporting, integrations and automation. Accessible anytime, scalable for startups to enterprises.

Read more about Teamogy

Users also considered
Interacta logo

Business platform for natural interaction

Interacta is a cloud-based platform, which helps business manage operations, share knowledge, engage employees, and facilitate team collaboration. Features include real-time notifications, rewards, task management, full-text search, data feed, document storage, multi-device support and more.

Read more about Interacta

Users also considered
Acedboard logo

Transform Your Projects: Manage, Measure, and Maximize Value

Acedboard is a project management software for task management, workload planning, Kanban boards, reporting, and automation.

Read more about Acedboard

Users also considered
Contentverse logo

Simple, secure document management for everyone

Contentverse is a secure, versatile, fully-featured enterprise content management solution. 128-bit encryption. DocuSign integration. On-premise and/or cloud implementation. With a robust indexing module that can detect text, barcodes, and QR codes on scanned pages as searchable metadata.

Read more about Contentverse

Users also considered
Flowzone logo

Beautifully flexible and powerful project management.

Beautifully simple, powerful and customisable file sharing.

Perfect for any team in any enterprise, large or small.

Full customisation capabilities.

Manage your files withing your projects or jobs, set statuses, categories, timelines…and more

Get a free demo today!

Read more about Flowzone

Users also considered
Firmbee logo

All in one project management system.

All in one project management platform which manages your firm’s issues, finances, supports remote team work and HR processes.

Read more about Firmbee

Users also considered
HERAW logo

Collaborative platform for content and project management.

Unleash your creativity with HERAW, our all-in-one solution that helps you simplify the content production process.
With HERAW, you can: share, annotate, review, approve, subtitle all your creative content easily, and manage your teams, tasks and plannings to save time and money.
Do more, with less.

Read more about HERAW

Users also considered
Twake logo

The Open Digital Workplace

Twake is the open-source digital workplace, a secure European collaboration platform to improve your team productivity and organizational efficiency!

If you are looking for digital sovereignty and freedom from GAFAM and BATX, sign-up to Twake right now.

Read more about Twake

Users also considered
Collabor8online logo

Document sharing software

Collabor8online is an online document sharing solution aimed specifically at the construction and contracting sector.

Read more about Collabor8online

Users also considered
IntraHub logo
(0)

Project management tool with time tracking and data security

IntraHub is an interactive and transparent project management system that provides team organization, company communication, and document storage. IntraTime is a flexible time recording and invoicing module that allows users to define how your working hours are recorded and automatically creates individual invoices for every employee. The IntraTime module also includes tools for coordinating and managing your employees, including statistics and evaluations.

Read more about IntraHub

Users also considered

Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Reviewers highlight the effectiveness of file transfer for its speed, control, and tracking capabilities, including notifications and access permissions. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Users value the ability to organize, store, and access documents securely from anywhere, with robust search functions and collaboration features. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers emphasize the importance of encryption, multi-factor authentication, and compliance measures for safeguarding sensitive data. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users appreciate granular permissions, allowing control over who can view, edit, or manage files, enhancing security and collaboration. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers note the convenience of accessing files, emails, and documents on-the-go, improving productivity and collaboration from any location. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Users stress the significance of encryption for protecting data during transfer and storage, ensuring confidentiality and preventing unauthorized access. 82% of reviewers rated this feature as important or highly important.