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Top Rated File Sharing Software with Project Tracking in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Project tracking in file sharing software organizes tasks, sets clear deadlines, and allocates responsibilities. It enables progress tracking, visualizes project timelines, and helps plan upcoming tasks effectively. Our reviewers in file sharing software rated this feature as highly important.

3 Best File Sharing Software with Project Tracking

  • Smartsheet
  • Trello - Highest rated for project tracking
  • monday.com

See other top File Sharing products with project tracking

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the file sharing software category. They also needed to have sufficient reviews about project tracking, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for project tracking based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Smartsheet logo
4.5
(3.4K)

User insights about the project tracking feature

Reviewers indicate that Smartsheet's project tracking is highly flexible and useful for keeping projects on track. They appreciate the ability to create timelines, Gantt charts, and use pre-built templates. Users find the tool effective for assigning tasks, providing updates, and managing resources. They value the automation features and the ability to track progress in real-time. However, some users mention the need for significant setup and customization to fully utilize the tracking capabilities.
“Project Tracking provides all the tools we need to stay on track, understand resources and overload and/or send automatic nudge notifications when things are not hitting planned deadlines.”
DB

Diane B.

Executive Director of Operations

“Great tool for tracking projects and overall progress. Automations, alerts, ability to attach documentation and create reports, dashboards, etc make this a one stop tool”
LA

Lauren A.

Quality and Governance manager

File Sharing key features coverage

Smartsheet offers 5 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.2
Document Storage4.6
Secure Data Storage4.6
Access Controls/Permissions4.4
Mobile Access4.4
Encryption

Pros and cons based on 3,479 verified reviews

59% of users rated Smartsheet 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 3,479 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Cons:

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Trello logo
4.5
(23.4K)

User insights about the project tracking feature

Reviewers highlight Trello's project tracking for its simplicity and visual layout. They find it easy to create and manage cards, track progress, and assign tasks. Users appreciate the clear overview of project stages and the ability to move tasks across lists. They value the integration with third-party tools and the use of checklists and comments for detailed tracking. However, some users note that the board can become messy and limited power-ups on the free plan can hinder automation.
“I use Trello to really track the progress of all of the ongoing projects I have in my business. I love how I can lay out each project and track the progress by using check lists, moving projects across lists as they're taken through different stages of completion, and as different team members make progress. ”
RS

Rachel S.

Coach

“Trello allows me to assign a task to a team member and then track the project through various steps, like concept, design, development, test, and roll out. ”
SB

Stephen B.

technology consultant

File Sharing key features coverage

Trello offers 4 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer
Document Storage4.3
Secure Data Storage4.3
Access Controls/Permissions4.5
Mobile Access4.5
Encryption

Pros and cons based on 23,483 verified reviews

62% of users rated Trello 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 23,483 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Cons:

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details

Pricing

Starting price:$5 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

monday.com logo
4.6
(5.7K)

User insights about the project tracking feature

Reviewers appreciate monday.com's project tracking capabilities for their organization and ease of management. They report that the platform provides clear visibility into project progress, task assignments, and deadlines. Users value the ability to comment on tasks, receive automated reminders, and view project details in dashboards. They find the UI intuitive, which helps manage multiple projects simultaneously. However, some users mention that tracking can become complicated if not set up correctly and that expense tracking is difficult.
“Overall, the interface is very clear and can be set up for a variety of projects. I like that I can open up the projects and see exactly what is going on, who is assigned to what, and what stage the project is in. ”
Verified reviewer profile picture

Beth C.

Content Marketer

“The UI is designed perfectly to help you monitor and manage different projects easily, even with dozens of different projects running at the same time”
RZ

Rukmini Z.

General Manager

File Sharing key features coverage

monday.com offers 4 out of the 6 key features for File Sharing software identified by reviewers:

File Transfer4.0
Document Storage4.3
Secure Data Storage
Access Controls/Permissions4.4
Mobile Access4.4
Encryption

Pros and cons based on 5,720 verified reviews

65% of users rated monday.com 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,720 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

Cons:

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

Pricing

Starting price:$9 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated File Sharing Software with Project Tracking in 2026

Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
monday.com logo

Project management software

monday.com lets you easily share files, sync, and collaborate. Don't waste time on messy folders. Keep files in context.

Read more about monday.com

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is the #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro's infinite canvas is your one stop place for all your information. Use it to store post-it notes, images, videos, documents, diagrams, and more. Share online access to your teammates.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is a powerful file-sharing platform trusted by more than two million users worldwide. Features include customizable folders and spaces, team dashboards, 400+ app integrations, and data encryption. Share files in real-time and keep stakeholders in the loop with all-in-one software that works.

Read more about Wrike

Users also considered
Glasscubes logo

Simplify group collaboration in a user-friendly environment

Secure file sharing and document management in the cloud.

Read more about Glasscubes

Users also considered
Bitrix24 logo

All in one business management workspace

Bitrix24 #1 free team file sharing software. From 5GB to unlimited (yes, unlimited) storage.

Read more about Bitrix24

Users also considered
Clinked logo

White-label Client Portal & Collaboration Software

Clinked is a cloud-based client portal & collaboration software. Allow clients, internal teams and project groups to efficiently work within branded, secure and intuitive workspaces. Increased brand recognition and productivity of Clinked will drive client retention and setup apart from competition.

Read more about Clinked

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Wimi logo

Reinvent your teamwork

Share your files with your team members or external contributors easily and securely thanks to Wimi's intuitive platform and advanced access-right management.

Read more about Wimi

Users also considered
BasicOps logo

Welcome to Your Base of Operations

BasicOps - One platform for all your team needs, communication, collaboration, project management and integrations with popular tools like Google Drive, Zoom, Webex, and Zapier. Secure and easy to use, try our free trial today.

Read more about BasicOps

Users also considered
HighQ logo

Cloud-based legal case management tool for legal teams.

HighQ's intelligent solution combines automated workflows, document automation, and secure collaboration to transform the way professionals work and engage with clients and colleagues.

Read more about HighQ

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FigJam logo

Collaborative online whiteboard

FigJam by Figma is a collaborative online whiteboard that allows teams to ideate and brainstorm together. The platform includes a range of templates for diagramming, mood boards, design sprints, team meetings, and more.

Read more about FigJam

Users also considered
Assembly logo

The new standard for modern service businesses.

Create remarkable client experiences. CRM, portal, payments, tasks, contracts & more — with an AI Assistant that works for you.

Read more about Assembly

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OneDeck logo

Business management platform

Smart, intelligent and automated platform for all your business management needs

Read more about OneDeck

Users also considered
Teamogy logo

All-in-one cloud platform for projects, finances & teams

Teamogy is a secure all-in-one cloud platform for managing projects, finances, documents and teams. Includes budgeting, time tracking, invoicing, reporting, integrations and automation. Accessible anytime, scalable for startups to enterprises.

Read more about Teamogy

Users also considered
Mango Practice Management logo

Everything accountants need, all in one place.

Mango Practice is a cloud-based practice management solution designed to help accounting firms, tax professionals, bookkeepers, and CPA practices manage their workflows, documents, client communication, billing, time tracking, and payments more effectively.

Read more about Mango Practice Management

Users also considered
Interacta logo

Business platform for natural interaction

Interacta is a cloud-based platform, which helps business manage operations, share knowledge, engage employees, and facilitate team collaboration. Features include real-time notifications, rewards, task management, full-text search, data feed, document storage, multi-device support and more.

Read more about Interacta

Users also considered
Acedboard logo

Transform Your Projects: Manage, Measure, and Maximize Value

Acedboard is a project management software for task management, workload planning, Kanban boards, reporting, and automation.

Read more about Acedboard

Users also considered
Flowzone logo

Beautifully flexible and powerful project management.

Beautifully simple, powerful and customisable file sharing.

Perfect for any team in any enterprise, large or small.

Full customisation capabilities.

Manage your files withing your projects or jobs, set statuses, categories, timelines…and more

Get a free demo today!

Read more about Flowzone

Users also considered
Fieldshare logo

One Platform for ARO, Site Closure, and Field Activities.

Fieldshare centralizes documents, drawings, permits, and reports by site and project. Teams eliminate shared drives and email chains, ensuring everyone accesses the latest approved files with full traceability and audit-ready records.

Read more about Fieldshare

Users also considered
Interstis logo

Interstis, decision makers' platform.

Interstis is a collaboration and productivity management software that helps businesses across multiple sites utilize a digital platform to manage projects, tasks, agendas, documents, surveys, shared resources, and more from within a centralized location.

Read more about Interstis

Users also considered
Firmbee logo

All in one project management system.

All in one project management platform which manages your firm’s issues, finances, supports remote team work and HR processes.

Read more about Firmbee

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Key features for File Sharing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • File Transfer: Reviewers value the ability to share large files quickly and securely with notifications on file access and expiry, detailed logging, and customizable access settings. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Users appreciate the ability to organize files in folders, share documents easily, and access them from anywhere with robust search features and ample storage space. 93% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Reviewers highlight the importance of encryption, two-factor authentication, and detailed audit logs to ensure data security and compliance. 93% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users value setting specific permissions for viewing, editing, and sharing files, with the ability to set expiration dates and track changes for enhanced security. 89% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers appreciate the ability to access, edit, and share documents on mobile devices, ensuring productivity and collaboration from anywhere. 87% of reviewers rated this feature as important or highly important.
  • Encryption: Users highlight the importance of encryption for protecting sensitive data during storage and transfer, ensuring only authorized access. 82% of reviewers rated this feature as important or highly important.