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PDF Software with Workflow Management (2026)

Last updated: April 2026

Key features of PDF Software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • PDF Reader: Users highlight easy document viewing, annotation, and interaction, with features like high-resolution printing, font adjustment, and efficient file management. 90% of reviewers rated this feature as important or highly important.
  • Convert to PDF: Reviewers value the ability to convert various file formats to PDF quickly and accurately, maintaining high quality and compatibility across devices. 88% of reviewers rated this feature as important or highly important.
  • PDF Conversion: Users appreciate the seamless conversion of PDFs into other formats like Word and Excel, preserving formatting and simplifying document editing. 86% of reviewers rated this feature as important or highly important.
  • Merge/Append Files: Reviewers find merging and appending files useful for organizing documents, combining multiple sources, and maintaining a cohesive file structure. 83% of reviewers rated this feature as important or highly important.
  • Text Editing: Reviewers emphasize the importance of easily editing text within PDFs to correct errors, update information, and customize documents without converting formats. 82% of reviewers rated this feature as important or highly important.
  • Digital Signature: Users highlight the convenience and security of digitally signing documents, ensuring authenticity and reducing reliance on physical paperwork. 79% of reviewers rated this feature as important or highly important.
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24 software options

Adobe Acrobat logo

PDF editing with e-signatures and document review tools

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Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

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Jotform logo

Cloud-based form builder tool for digital forms.

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Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

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Bluebeam Revu logo

PDF editing & markup on the go with built-in collaboration

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Construction management just got a lot easier with Bluebeam Revu®, a powerful construction markup solution that not only keeps your team in sync, but also makes PDF markups simple with shareable capabilities that make it easy for all your global team members to collaborate in real-time.

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Smallpdf logo
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PDF document management and conversion suite

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Smallpdf is a desktop, mobile & cloud-based PDF document management and conversion tool, providing a suite of 21 tools to create, convert and edit documents.

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pdfFiller logo
Category Leaders

Online PDF form filler & editor

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pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

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Nitro PDF logo

Document generation and management software

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A robust, user-friendly Adobe Acrobat alternative. Offers seamless PDF creation, editing, collaboration, and secure workflows. AI-powered tools enhance productivity with features like summarization and data extraction. A cost-effective solution for individuals and businesses.

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Jotform Sign logo

Powerful Forms Get It Done

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Trusted by over 10 million users, Jotform's form builder is the easy way to create and publish online forms from any device.

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PDFelement logo

Cloud-based and on-premise PDF editor tool for teams.

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PDFelement is a cloud-based and on-premise PDF editor that assists users in creating, editing, protecting, and signing PDFs across desktop, mobile, and web platforms. The tool allows users to modify PDF content similar to a word processor, incorporating text, images, shapes, and the ability to import and edit layers. Users can also adjust the size, color, and font styles, insert links, and apply watermarks to their documents.

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Tungsten Power PDF logo
Category Leaders

Tungsten Power PDF: Built on 20 years of Innovation

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Tungsten Power PDF is a productivity software designed to help businesses of all sizes create, convert, compile, and share PDF files. Buy it once and own it forever.

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LiquidText logo
Category Leaders

Multi-touch document manipulation system

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LiquidText brings all documents with your highlights, annotations, observations and notes into a unified workspace and allows you to make live connections among, between and within anything in the project by just drawing lines.

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Able2Extract Professional logo
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Everything PDF

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All-in-one PDF solution for Windows, Mac, and Linux with perpetual licensing.

Read more about Able2Extract Professional

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Foxit PDF Editor logo

Create, edit, and manage PDF documents from any device.

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Foxit PDF Editor is a powerful desktop solution for creating and editing PDF documents. Offering seamless integration with Foxit eSign, it enables users to create, edit, and collaborate on documents within and outside the organization.

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PDFShift logo

HTML to PDF conversion API

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PDFShift is a HTML to PDF conversion API tool which allows businesses to carry out high-fidelity conversion of HTML to PDF documents in just a few seconds. The cloud-based API tool offers features such as parallel conversions, asynchronous requests, raw HTML support, and more.

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Goodnotes logo

The leading AI-powered digital note-taking app

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Goodnotes is a powerful note-taking app designed to provide a seamless, natural handwriting experience on digital paper. Import PDFs and images to annotate, highlight, and mark up important documents.

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AIDA logo

Artificial intelligence (AI) powered document automation

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Revolutionize PDF handling with AIDA. Effortlessly extract fields from any document after just a single example. Experience seamless data management, automatic archiving, and document relations. Boost productivity with our user-friendly platform. Start today with the free forever plan!

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Adobe PDF Library logo

Solving Complex PDF Workflows

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Create, edit and manage PDF workflows in enterprise applications to get to market faster.

Built on the same Adobe source code as Acrobat, Adobe PDF Library offers developers several programming language and platform options for shorter development times.

Read more about Adobe PDF Library

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Desygner logo

Graphic design tool for content creation

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Desygner is a graphic design tool, which helps businesses design social media posts, presentations, advertisements, flyers, and other content using predefined templates.

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PDF Share Forms Enterprise logo

Smart forms solution for SharePoint

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PDF Share Forms is a solution for SharePoint which enables users to manage the complete form lifecycle, with attachment support, digital signature, and more

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iLovePDF 2 logo

Where managing PDFs is as easy as pie.

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Master PDF management effortlessly with ilovepdf2. Merge, split, convert, and edit seamlessly. Compress for easy sharing, and protect with encryption. Access anywhere, anytime. Experience convenience with our free toolkit and browser extension. Join millions worldwide!

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iText logo

OCR, PDF and document management platform

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iText by Apryse is a software developer platform written in Java and .NET helps integrate PDF functionalities within applications or products.

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Kili logo

Training data platform for enterprise AI

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Kili is a training data platform designed to help businesses in banking, manufacturing, and healthcare industries streamline the entire training process for artificial intelligence (AI) and machine learning models, from connecting with raw data sources to preparing models, processing information, and training. The platform enables organizations to handle multiple machine learning projects and process videos, images, text, and other types of data.

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publishing.one logo

Publishing and subscriptions tool for publishers & agencies

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publishing.one is ideal for publishers, agencies and companies. It offers an easy and cost-effective entry into the world of digital publishing and app publishing. With publishing.one software, users can easily create magazine apps, catalog apps, flip catalogs, ePaper, flipbooks and more.

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Conversion Service logo
(0)

On-premise solution for high-volume PDF processing

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Conversion Service is a flexible, on-premises solution for high-volume PDF processing and automated workflows.

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Zoopsign logo
(0)

Cloud-based platform for managing documents and eSigns

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ZoopSign helps businesses handle contract and document management using electronic signatures and automated document creation. By integrating eSigning capabilities it simplifies the verification and permission authorization process for contracts.

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