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Top Rated Collaboration Software with Access Controls/Permissions in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: March 2026

Access controls and permissions allow precise management of who can view, edit, or share documents. This ensures security, maintains privacy, supports efficient collaboration, and helps organize content according to user roles and needs. Our reviewers in collaboration software rated this feature as highly important.

10 Best Collaboration Software with Access Controls/Permissions

Product
User rating
Starting price
Slack logo
4.7
(24K)
8.75
per user/per month
visit website
Asana logo
4.5
(13.5K)
10.99
per user/per month
visit website
Basecamp logo
4.4
(14.4K)
15
per user/per month
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Webex Suite logo
4.4
(7.3K)
25
per user/per month
GoTo Meeting logo
4.5
(11.5K)
14
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
TeamViewer Remote logo
4.6
(11.6K)
24.90
flat rate/per month

See other top Collaboration products with access controls/permissions

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Collaboration software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Slack logo

Slack

Reviews Sentiment
 
 
 
1-2(175)
3-4(6,598)
5(17,262)
Key Features
Secure Data Storage
Collaboration Tools4.6

User insights about the access controls/permissions feature

Reviewers appreciate Slack's access controls and permissions for their flexibility and security. They find it easy to manage user roles, set channel permissions, and ensure data protection. Users highlight the ability to add guests to specific channels and control access levels, which supports secure collaboration and efficient communication.
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“This feature helps to feel secure about their data. The workspace or channel feature is an important and secure feature in slack because each channel has its link. Due to this only authorized users can only authenticate that specific channel or workspaces.”
SM

Satish M.

Developer

“Project team members will play various roles during the execution of a project, so Slack will work with them based on assigning required access levels.”
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Jose P.

Business Change Manager, IPMA, PMP.

Starting price
8.75per user /
per month
visit website
Pros and Cons based on 24,035 verified reviews
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Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
Asana logo

Asana

Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,049)
Key Features
Secure Data Storage
Collaboration Tools4.6

User insights about the access controls/permissions feature

Reviewers appreciate Asana's access controls and permissions for their flexibility and security. They find it easy to manage user access, set task permissions, and ensure data protection. Users highlight the ability to customize access levels for different roles, which supports secure collaboration and efficient project management.
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“What i like is the flexibility to tailor access levels at multiple levels (role, project, task) ensures that organizational data remains secure while facilitating effective teamwork and project management.”
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NENA C.

Teacher

“Data security is paramount for data analysts. Asana offers robust access controls and permissions, ensuring that sensitive data and projects are accessible only to authorized team members.”
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Eric R.

Data Analyst

Starting price
10.99per user /
per month
visit website
Pros and Cons based on 13,543 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,845)
5(7,242)
Key Features
Secure Data Storage
Collaboration Tools4.5

User insights about the access controls/permissions feature

Reviewers appreciate Basecamp's access controls and permissions for their flexibility and security. They find it useful for managing team access to sensitive information, reducing human error, and maintaining confidentiality. Users highlight the ability to customize access levels and control permissions for different tasks, which supports effective collaboration and data protection.

See related user reviews

“I like this feature as it has a secure customization of access levels, which ensures a seamless balance between data security and collaboration.”
SM

Shelmith M.

Admin Virtual Assistant

“Basecamp's access controls and permissions features provide teams with the ability to control access to sensitive information and ensure that only authorized team members have access to it. This impacts the product positively as teams can maintain confidentiality, protect intellectual property and ensure that the project is completed without any security breaches.”
SR

Srinivasa R.

Manager

Starting price
15per user /
per month
Pros and Cons based on 14,406 verified reviews

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,837)
Key Features
Secure Data Storage4.7
Collaboration Tools4.3

User insights about the access controls/permissions feature

Reviewers value Dropbox Business's access controls and permissions for their simplicity and security. They find it easy to manage user access, set specific permissions, and ensure data protection. Users appreciate the ability to control who can view, edit, or share files, which helps maintain confidentiality and prevent unauthorized access.
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“Having management staff and volunteers accessing Dropbox, we can set up permissions so only the necessary documents are viewed by those who need access. We can set up groups to allow members of each group access to everything they need and keep confidential items separate. ”
IL

Irene L.

Covenants Manager - retired

“Access permissions are extremely important in this type of application, which is why Dropbox takes security seriously, recognizing the device on which the login is made and sending email notifications in case of doubts about the owner's use. On the other hand, different types of permissions can be assigned based on the needs of each user on directories and files.”
Verified reviewer profile picture

Jose P.

Business Change Manager. IPMA. PMP.

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,681 verified reviews
Verified reviewer profile picture

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Webex Suite logo
Reviews Sentiment
 
 
 
1-2(132)
3-4(3,248)
5(4,015)
Key Features
Secure Data Storage4.5
Collaboration Tools4.4

User insights about the access controls/permissions feature

Reviewers appreciate Webex Suite's access controls and permissions for their security and customization options. They find it easy to manage user roles, set meeting permissions, and ensure data protection. Users highlight the ability to control who can access chat and mic, which supports secure and efficient virtual meetings.

See related user reviews

“I like the ability to customize permissions for different parts of the program based on the attendee role”
RH

Rachel H.

Senior Specialist

“Locking down permissions is easy, ensuring the users do not accidentally click something that could cause harm to the infrastructure.”
DC

Destiny C.

Desktop Support Technician

Starting price
25per user /
per month
Pros and Cons based on 7,395 verified reviews

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Secure Data Storage
Collaboration Tools4.3

User insights about the access controls/permissions feature

Reviewers indicate that GoTo Meeting's access controls and permissions are easy to use and efficient. They find it helpful for managing remote access, ensuring security, and facilitating team collaboration. Users appreciate the ability to control meeting entry and prioritize permissions, which enhances data security and smooth operation across various systems.

See related user reviews

“It has a protection feature so that it is not possible to enter the meeting until after the approval of the admin”
AB

Ali B.

HR officer

“Being able to have priority controls and permissions for the software is a necessity ”
YB

Yolanda B.

Consultant

Starting price
14per user /
per month
Pros and Cons based on 11,525 verified reviews

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Secure Data Storage4.3
Collaboration Tools4.5

User insights about the access controls/permissions feature

Reviewers appreciate Trello's access controls and permissions for their simplicity and effectiveness. They find it easy to manage user access, set board permissions, and ensure data security. Users highlight the ability to customize access levels, which supports secure collaboration and efficient project management.

See related user reviews

“The Access Controls/Permissions feature in Trello is fantastic for team collaboration. Setting permissions is a breeze, allowing me to easily manage who has access to what. The simplicity of inviting team members and controlling their access levels.”
SN

Serge N.

Designer

“Access controls in Trello are crucial for maintaining data security and privacy. They enable you to restrict access to sensitive information, ensuring that only authorized users can view or modify specific boards, cards, or tasks, thereby safeguarding confidential data and maintaining the integrity of your projects.”
SP

Sumit P.

owner

Starting price
5per user /
per month
Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
Secure Data Storage4.7
Collaboration Tools4.4

User insights about the access controls/permissions feature

Reviewers appreciate Box's access controls and permissions for their ease of use and security. They find it straightforward to assign and manage permissions, ensuring only authorized users can access files. Users highlight the ability to set different access levels, which supports secure collaboration and data protection. They also value the option to set expiration dates for shared links.
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“You can change link settings to share files to people with the link, people you specify etc. You can also set expiry time. You can also create folder hierarchy where people will be limited to the folder at their level and below ”
Verified reviewer profile picture

Gladman T.

ICT

“Box allows you to choose who can access or edit certain files. I could even set expiration dates for shared links and disable downloading to keep people from accessing at a later time (for privacy reasons).”
Verified reviewer profile picture

Melanie M.

Owner

Starting price
20per user /
per month
Pros and Cons based on 5,622 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,150)
Key Features
Secure Data Storage4.7
Collaboration Tools4.7

User insights about the access controls/permissions feature

Reviewers appreciate Google Workspace's access controls and permissions for their flexibility and security. They find it easy to manage user access, share files, and control permissions. Users highlight the ability to customize access levels, ensuring data security and efficient collaboration. They also value the integration with other Google services for streamlined administration.

See related user reviews

“"Access Controls/Permissions are extremely useful in Google Workspace as they allow me to manage who can view, edit, or share files. This feature helps maintain data privacy and control, especially when collaborating with different teams, ensuring th”
Gf

Girgis f.

jofared

“Access controls/permissions in Google Workspace are crucial for managing data security and collaboration. They allow users to define who can view, edit, or share files, ensuring sensitive information is protected while enabling efficient teamwork. Th”
AP

Anket P.

Cosmetic

Starting price
7per user /
per month
Pros and Cons based on 17,469 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
TeamViewer Remote logo
Reviews Sentiment
 
 
 
1-2(88)
3-4(3,635)
5(7,896)
Key Features
Secure Data Storage5.0
Collaboration Tools4.4

User insights about the access controls/permissions feature

Reviewers highlight TeamViewer Remote's robust access controls and permissions for ensuring security and confidentiality. They value the granular permissions, two-factor authentication, and ease of use for managing remote access. Users appreciate the ability to set specific access levels, which helps protect sensitive information and facilitates secure remote troubleshooting.

See related user reviews

“The process to obtain access is secure, which is important to us because we have protected health information. We like how the passwords change each time for access, which ensures we do not have any breaches of privacy. Also, with it tracking unique log ins, we can see if there is any suspicious or unauthorized access.”
AS

Ashley S.

President

“The software has provided proper protocol when it comes to restrictions. There are boundaries set for each Pc or laptop in which access is granted to confidential information. This is set by passwords and admin. This aspect is highly important as we would not want everyone to access confidential information.”
ZR

Zeenat R.

Managing Director

Starting price
24.90flat rate /
per month
Pros and Cons based on 11,619 verified reviews

Efficient remote access

Versatile screen sharing

Remote IT support

Comprehensive online meetings

Facilitates home working

Lag and latency issues

Inconsistent version compatibility

High cost

Dependence on strong internet

Slow connection speed

See pros and cons details

Other Top Rated Collaboration Software with Access Controls/Permissions in 2026

Slack logo

Slack

Category Leaders

A single place for team communication and workflows

visit website
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Zoho Projects logo

Zoho Projects

Project Management, Collaboration and Bug Tracking

visit website
Zoho Projects is the ultimate collaboration tool for teams, enabling seamless communication, task management, and progress tracking.

Read more about Zoho Projects

Users also considered
OnBoard logo

OnBoard

Prepare faster, decide sooner with one secure board record

visit website
OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
Zoho Workplace logo

Zoho Workplace

Productivity and collaboration suite for teams

visit website
Zoho Workplace is a collaboration suite combining email, file management, chat, office apps, and conferencing tools on one platform. It includes word processing, spreadsheets, presentations, calendar management, and team messaging, allowing organizations to collaborate across devices. Features include cloud storage, real-time document editing, video conferencing, and security measures like encryption and multi-factor authentication.

Read more about Zoho Workplace

Users also considered
Confluence logo

Confluence

Remote team collaboration and knowledge workspace

visit website
From document creation to project collaboration, Confluence is today's way to share ideas, build community, and get work done in one place, as a team.

Read more about Confluence

Users also considered
Jira logo

Jira

Project management and work tracking software

visit website
Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
TeamViewer ONE logo

Remote support, remote access & device management software

TeamViewer's all-in-one approach ensures that you have everything you need for both effective communication and collaborative working.

Read more about TeamViewer ONE

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a collaboration platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Basecamp logo

Flexible project management and team communication tool

Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam — is a simple mobile-friendly app for employee collaboration, team communication, task management, & time management.

Read more about Connecteam

Users also considered
Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

monday.com, a flexible remote collaboration software, fosters effective teamwork, improves communication, and boosts productivity in one central hub. Get started with one of our ready-made templates to get your team onboarded quickly. Share files, feedback, and ideas and @mention teammates.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

Stay on the same page (literally) - see in real-time when others view, comment, or edit. ClickUp's collaboration detection ensures you know when others are commenting, editing, and even viewing the same task as you.

Read more about ClickUp

Users also considered
Webex Suite logo

One app for everything. And everyone.

Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Zoho CRM logo

Customer relationship management solution

Zoho CRM is a cloud-based customer relationship management (CRM) solution that helps businesses of all sizes close deals smarter, better and faster. The solution lets businesses reach customers through every channel, including telephone, email, social media, and live chat.

Read more about Zoho CRM

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered

Key features for Collaboration software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers appreciate robust security features like encryption, two-factor authentication, and access controls that ensure data protection, compliance, and easy restoration. 94% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users highlight real-time editing, seamless file sharing, and communication features that enhance teamwork and streamline project management. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers value secure cloud storage, easy access, and organization features that allow for efficient document management and collaboration. 91% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers appreciate tools that help prioritize, assign, and track tasks, ensuring projects stay on schedule and team members remain coordinated. 90% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users find screen sharing essential for remote collaboration, presentations, and real-time feedback, facilitating effective communication and teamwork. 86% of reviewers rated this feature as important or highly important.