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Top Rated Collaboration Software with File Sharing in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

File sharing enables team members to access, share, and collaborate on documents, images, and other files in real-time. It helps streamline communication, maintain version control, and ensures everyone works with the most up-to-date information. Our reviewers in collaboration software rated this feature as highly important.

10 Best Collaboration Software with File Sharing

Product
User rating
Starting price
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Basecamp logo
4.4
(14.4K)
15
per user/per month
Asana logo
4.5
(13.5K)
10.99
per user/per month
Microsoft 365 logo
4.7
(14K)
6
per user/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Microsoft SharePoint logo
4.4
(5.4K)
5
per user/per month
Slack logo
4.7
(24K)
8.75
per user/per month
OneDrive logo
4.5
(12.6K)
1.99
flat rate/per month
ClickUp logo
4.6
(4.5K)
10
per user/per month

See other top Collaboration products with file sharing

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Collaboration software category. They also needed to have sufficient reviews about file sharing, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for file sharing, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,837)
Key Features
Secure Data Storage4.7
Collaboration Tools4.3

User insights about the file sharing feature

Reviewers find Dropbox Business's file sharing capabilities efficient and user-friendly. They appreciate the ease of sharing large files, the ability to set permissions, and the integration with other tools. Users mention the convenience of sharing files via links and the platform's reliability for team collaboration. Some note the need for additional user accounts for access as a drawback.
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“With dropbox, you will experience the ease of sharing files to your team anywhere. You won't have to send a lot of media files. You just need to organize your files in a folder and share it to your team. This file sharing is one of my favorite since you can only share files or docs, or medias to certain team member without sharing everything in your dropbox.”
CB

Cherry B.

Customer Success Manager

“When working, I have a theme or a place to report the progress of my work. So that I need to collaborate with the team, and Dropbox can help me with doing it all. Like being able to create shared links for people who need reports or other team members who need them. And what's even more sophisticated is that the shared link can be accessed even by people who don't use Dropbox. As security, I can also monitor viewer info and protect the link with password and expiration date.”
Verified reviewer profile picture

Deni H.

Freelancer

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,681 verified reviews
Verified reviewer profile picture

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,845)
5(7,242)
Key Features
Secure Data Storage
Collaboration Tools4.5

User insights about the file sharing feature

Reviewers appreciate Basecamp's file sharing capabilities, noting its simplicity and efficiency. They highlight the ease of uploading and sharing files within projects, the ability to organize files in central folders, and the platform's real-time collaboration features. Users find it valuable for team collaboration, allowing for seamless sharing and editing of documents. Some mention the interface could be more user-friendly.
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“I love that files can be shared within base camp because it is a cloud-based software, allowing my creative/design team to quickly reference files, store them and share them back with me so that I may review and provide feedback. By having the ability to share files in this way, eliminates an issue we would see frequently with email attachments falling off due to the file size”
AG

Abhyona G.

Owner

“I appreciate being able to organize files into folders so different work can be stored in the appropriate folder for a single client. This allows other team members to easily locate the needed file. ”
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Karlee O.

Digital Marketing Specialist

Starting price
15per user /
per month
Pros and Cons based on 14,406 verified reviews
Verified reviewer profile picture

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,050)
Key Features
Secure Data Storage
Collaboration Tools4.6

User insights about the file sharing feature

Reviewers find Asana's file sharing capabilities useful and efficient. They appreciate the ease of attaching files to tasks, the integration with cloud storage services like Google Drive and Dropbox, and the ability to collaborate on files within the platform. Users highlight the convenience of having all project files in one place, although some mention the need for better organization and search features.
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“Everything is a living document. With the ability to embed links and or drop files almost anywhere. Plus a tab where all stored docs live to simplify finding things. Excellent”
JW

John W.

Director of Strategic Dev.

“File Sharing is displayed from the main menu, in addition to having the option to import files or documents, and incorporate them into the activities as evidence.”
Verified reviewer profile picture

Marianela F.

Water Treatment Consultant

Starting price
10.99per user /
per month
Pros and Cons based on 13,544 verified reviews
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,976)
5(9,923)
Key Features
Secure Data Storage4.6
Collaboration Tools4.5

User insights about the file sharing feature

Reviewers appreciate Microsoft 365's file sharing capabilities, noting its ease of use and robust security features. They highlight the ability to share files with specific permissions, real-time collaboration, and integration with other Microsoft tools like Teams and SharePoint. Users find it helpful for team collaboration, allowing for seamless sharing and editing of documents, spreadsheets, and presentations.

See related user reviews

“Users can share documents, spreadsheets, and presentations, granting specific permissions to view or edit. This eliminates the need to send large email attachments and ensures that everyone is working with the most up-to-date version of a document.”
VS

Vincenzo S.

Bid Manager

“File sharing in Microsoft 365 makes collaboration easier by allowing users to share documents with others, regardless of location quickly. It ensures real-time updates and smooth teamwork.”
WS

William S.

owner

Starting price
6per user /
per month
Pros and Cons based on 14,028 verified reviews

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
Secure Data Storage4.7
Collaboration Tools4.4

User insights about the file sharing feature

Reviewers highlight Box's file sharing capabilities as intuitive and secure. They appreciate the ease of sharing large files, setting permissions, and integrating with other tools like Slack and Outlook. Users find it valuable for team collaboration, allowing for seamless sharing and editing of documents. Some mention occasional delays in file updates as a minor issue.
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“Box allows the user to share files by creating links to send or even share documents in real-time collaboration. Control the shared settings and restrict access when needed; thus, it is secure and versatile.”
kb

kobina b.

HR Project Manager

“With Box, team members and I can share project planning files, including documents, spreadsheets, presentations, and images, making it easy to collaborate on project plans and keep everyone up to date.”
Verified reviewer profile picture

Anoop K.

Senior Analyst

Starting price
20per user /
per month
Pros and Cons based on 5,622 verified reviews
Verified reviewer profile picture

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,151)
Key Features
Secure Data Storage4.7
Collaboration Tools4.7

User insights about the file sharing feature

Reviewers appreciate Google Workspace's file sharing capabilities, noting its ease of use and convenience. They highlight the ability to share files with specific permissions, real-time collaboration, and integration with other Google tools like Drive, Docs, and Sheets. Users find it helpful for team collaboration, allowing for seamless sharing and editing of documents, spreadsheets, and presentations.

See related user reviews

“File sharing is a crucial part of collaborating on Google Workspace. When you share a file, you can control who can view, edit, or comment on it. You can also give people different levels of access, so they can do things like add comments or make changes to the file.”
GK

Geoffrey K.

manager

“Google Workspace is really helpful for team collaboration. Instead of sending everything in email or handing documents personally, one can just share a file so easily. It is very helpful in my job, since my students and co-teachers can comment and edit in the documents I shared with them. I can also change the sharing settings so the recipients can just view it and not edit them. ”
AA

Ana A.

High School Teacher

Starting price
7per user /
per month
Pros and Cons based on 17,470 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,512)
5(2,776)
Key Features
Secure Data Storage4.6
Collaboration Tools4.5

User insights about the file sharing feature

Reviewers appreciate Microsoft SharePoint's file sharing capabilities, noting its ease of use and robust security features. They highlight the ability to share files with specific permissions, real-time collaboration, and integration with other Microsoft tools like Teams and OneDrive. Users find it helpful for team collaboration, allowing for seamless sharing and editing of documents, spreadsheets, and presentations.
Verified reviewer profile picture
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“We use Microsoft SharePoint at my job to organize all documents related to education planning, and it helps to have all of the files in one space. ”
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Logan L.

Academic Outreach Graduate Assistant

“We are able to file share with third party stake holders who do not have an account with our Microsoft 365 platform.We can easily file share with different permissions such as view only, write which enhances collaboration.”
Verified reviewer profile picture

Miguel M.

IT Director

Starting price
5per user /
per month
Pros and Cons based on 5,411 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
Slack logo
Reviews Sentiment
 
 
 
1-2(175)
3-4(6,598)
5(17,262)
Key Features
Secure Data Storage
Collaboration Tools4.6

User insights about the file sharing feature

Reviewers find Slack's file sharing capabilities convenient and efficient. They appreciate the ease of sharing various file formats, the ability to share files directly in chat, and the integration with cloud storage services like Google Drive and Dropbox. Users highlight the platform's security features and the ability to collaborate on files in real-time. Some mention occasional issues with file downloads.

See related user reviews

“Because it allows users to easily share and collaborate on documents, images, and other files within the same platform where they communicate and collaborate on projects.”
ZA

Zakariya A.

Lead Software Engineer

“File sharing is one of the basic yet most important aspect of slack. It allows you to share and access file or documents over channels or in private conversations. A file can be share with a client or multiple user for business purposes. A wide range of files - images, excel, pdf, etc are supported.”
NL

Nandita L.

Senior Analyst

Starting price
8.75per user /
per month
Pros and Cons based on 24,035 verified reviews

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(243)
3-4(4,803)
5(7,561)
Key Features
Secure Data Storage4.7
Collaboration Tools4.4

User insights about the file sharing feature

Reviewers find OneDrive's file sharing capabilities convenient and efficient. They appreciate the ease of sharing files via links, the ability to set permissions, and the integration with other Microsoft tools. Users highlight the platform's security features and the ability to collaborate on files in real-time. Some mention occasional issues with file permissions and access.
Verified reviewer profile picture

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“OneDrive's file sharing is seamless, secure, and customizable with password protection, expiration dates, and granular access controls, ensuring efficient collaboration. However, large file uploads may be slower for some users.”
NH

Nadir H.

District Project Supervisor in Government Administration

“ What I like most about file sharing on OneDrive is I can easily share files and folders with specific individuals or groups, granting them appropriate access levels. This ensures that everyone has the right permissions and can work on the files together.”
Verified reviewer profile picture

Lewis K.

Manager

Starting price
1.99flat rate /
per month
Pros and Cons based on 12,607 verified reviews
Verified reviewer profile picture

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details
ClickUp logo
Reviews Sentiment
 
 
 
1-2(50)
3-4(1,342)
5(3,166)
Key Features
Secure Data Storage
Collaboration Tools4.5

User insights about the file sharing feature

Reviewers appreciate ClickUp's file sharing capabilities, noting its ease of use and efficiency. They highlight the ability to share files via links, the integration with other tools, and the platform's real-time collaboration features. Users find it valuable for team collaboration, allowing for seamless sharing and editing of documents. Some mention the need for a more intuitive user interface.

See related user reviews

“Filesharing via links is a really great feature that lets colleagues access shared files by clicking on links to the files. This extends to third-party origin files such as Excel .CSV files and worksheets.”
MO

Michael O.

Senior Civil Engineer

“The thing I like the most about File Sharing in ClickUP is that it allows teams to collaborate seamlessly. Your work is always in sync, no matter where you are or what you're doing. You can also share large files really easily which is perfect when you're collaborating on a project with someone in another country!”
BT

Brahim T.

Freelancer

Starting price
10per user /
per month
Pros and Cons based on 4,558 verified reviews

Enhanced team collaboration

Boosted productivity

Comprehensive project management

High customization and flexibility

Continuous improvements

Slow performance speed

Inconsistent bug fixes

Complex navigation

Limited mobile support

Overwhelming email notifications

See pros and cons details

Other Top Rated Collaboration Software with File Sharing in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
TeamViewer ONE logo

Remote support, remote access & device management software

TeamViewer's all-in-one approach ensures that you have everything you need for both effective communication and collaborative working.

Read more about TeamViewer ONE

Users also considered
Jira logo

Project management and work tracking software

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a collaboration platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Basecamp logo

Flexible project management and team communication tool

Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam — is a simple mobile-friendly app for employee collaboration, team communication, task management, & time management.

Read more about Connecteam

Users also considered
Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

monday.com, a flexible remote collaboration software, fosters effective teamwork, improves communication, and boosts productivity in one central hub. Get started with one of our ready-made templates to get your team onboarded quickly. Share files, feedback, and ideas and @mention teammates.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

Stay on the same page (literally) - see in real-time when others view, comment, or edit. ClickUp's collaboration detection ensures you know when others are commenting, editing, and even viewing the same task as you.

Read more about ClickUp

Users also considered
Webex Suite logo

One app for everything. And everyone.

Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Zoho CRM logo

Customer relationship management solution

Zoho CRM is a cloud-based customer relationship management (CRM) solution that helps businesses of all sizes close deals smarter, better and faster. The solution lets businesses reach customers through every channel, including telephone, email, social media, and live chat.

Read more about Zoho CRM

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

From document creation to project collaboration, Confluence is today's way to share ideas, build community, and get work done in one place, as a team.

Read more about Confluence

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Todoist logo

Task manager and to do list app for work and life

Todoist helps teams stay aligned, communicate clearly, and make meaningful progress together. Plan shared projects, assign tasks, and keep context in one calm, structured place. Work asynchronously or in real time across any platform or device.

Read more about Todoist

Users also considered

Key features for Collaboration software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers value robust encryption, access controls, and version recovery. Users appreciate secure cloud storage, data redundancy, and compliance with industry standards. 94% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users highlight real-time editing, shared workspaces, and integrated communication features. They emphasize improved teamwork and ease of managing collaborative projects. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers appreciate centralized, secure cloud storage with easy access and organization. They value features like version control and integration with other tools. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users find customizable permissions crucial for security. They appreciate granular control over who can view, edit, and share documents. 91% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers value features like task prioritization, progress tracking, and due date notifications. They highlight the ability to manage and assign tasks within teams. 90% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users appreciate the ability to share screens during meetings for real-time collaboration. They find it useful for presentations, training, and remote troubleshooting. 86% of reviewers rated this feature as important or highly important.