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Top Rated Appointment Scheduling Software with Reminders in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Reminders ensure clients and providers stay informed about upcoming appointments, reducing no-shows and enhancing punctuality. They can be customized and sent via various channels, saving time and improving overall efficiency. Our reviewers in appointment scheduling software rated this feature as important.

4 Best Appointment Scheduling Software with Reminders

  • Zoom Workplace
  • Acuity Scheduling
  • Calendly - Highest rated for reminders
  • ClinicSense

See other top Appointment Scheduling products with reminders

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the appointment scheduling software category. They also needed to have sufficient reviews about reminders, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for reminders based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Zoom Workplace logo
4.6
(14.5K)

User insights about the reminders feature

Reviewers feel that Zoom Workplace's reminders are important for keeping track of scheduled meetings and ensuring timely attendance. They appreciate the notifications and countdowns that help users stay on schedule. Some users mention issues with calendar integration and time zone differences affecting reminder accuracy. They say the reminders are particularly useful for managing multiple meetings and tight schedules. However, some users rely on external calendar systems for reminders and find Zoom's reminders less necessary.
“Reminder in Zoom Workplace are important because they remind users when they have a scheduled meeting coming up so that they did not miss it.”
JM

Julia M.

HIPAA Compliance Analyst

“.One of the Best things about the app is how it gives you reminders and countdown to join the meeting so you cant miss it!”
KI

Kadisha I.

owner

Appointment Scheduling key features coverage

Zoom Workplace offers 4 out of the 6 key features for Appointment Scheduling software identified by reviewers:

Appointment Management
Online Booking4.0
Confirmations/Reminders4.5
Calendar Management4.3
Mobile Access4.6
Client Database

Pros and cons based on 14,532 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,532 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Acuity Scheduling logo
4.8
(5.7K)

User insights about the reminders feature

Users report that Acuity Scheduling's reminders are reliable and help prevent missed appointments. They value the automatic email and text reminders, which can be customized to include specific messages. Reviewers appreciate the time-saving aspect of the reminders, which keep both clients and practitioners informed. Some users mention the lack of text reminders in the free version as a drawback. Overall, they find the reminders essential for maintaining smooth operations and client communication.
“Reminders in Acuity Scheduling are fantastic! I never have to worry about forgetting to follow-up with a client, because the reminder system automatically sends an email and/or text message to me. This is a huge timesaver and helps me keep my business running smoothly.”
BT

Brahim T.

Freelancer

“I am able to set up custom reminders with hyperlinked documents or other assets to ensure client attendance and minimize wasted time with no-shows or underprepared clients.”
DL

Daisy L.

President

Appointment Scheduling key features coverage

Acuity Scheduling offers 6 out of the 6 key features for Appointment Scheduling software identified by reviewers:

Appointment Management4.6
Online Booking4.7
Confirmations/Reminders4.7
Calendar Management4.6
Mobile Access4.7
Client Database4.5

Pros and cons based on 5,741 verified reviews

81% of users rated Acuity Scheduling 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,741 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient client scheduling

Comprehensive organization management

Cons:

High costs and limitations

See pros and cons details

Pricing

Starting price:$20 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Calendly logo
4.7
(4K)

User insights about the reminders feature

Reviewers indicate that Calendly's reminders are helpful in reducing missed appointments and keeping clients up to date. They appreciate the automatic email and text reminders, which can be customized in terms of timing and frequency. Users find the integration with Google Calendar and third-party tools like Zapier beneficial. However, some users wish for more options and flexibility in setting reminders. They say the reminders are crucial for managing busy schedules and ensuring timely attendance at meetings.
“Calendly has an inbuilt system for reminders. it ends out timely reminders about the event to the attendee as well as the invitee. We can send reminders through 3rd party tools as well by connecting calendly to zapier or make aka integromat etc and then to other tools.”
Verified reviewer profile picture

Mehandi I.

Marketing Automation

“Reminders are in great because as you can have Calendly sending emails and text messages to the scheduling clients and increase the there ability to track their appointment and attend. Without Calendly our attendance rate was much lower than it is with Calendly. ”
CM

Cory M.

Owner

Appointment Scheduling key features coverage

Calendly offers 5 out of the 6 key features for Appointment Scheduling software identified by reviewers:

Appointment Management4.8
Online Booking4.8
Confirmations/Reminders4.7
Calendar Management4.7
Mobile Access4.6
Client Database

Pros and cons based on 4,087 verified reviews

73% of users rated Calendly 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 4,087 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Significant time savings

Efficient scheduling process

Cons:

Challenging timezone settings

See pros and cons details

Pricing

Starting price:$10 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

ClinicSense logo
4.8
(651)

User insights about the reminders feature

Reviewers appreciate ClinicSense's reminders for their effectiveness in reducing no-shows and keeping clients informed about their appointments. They find the ability to customize reminders via text and email valuable, noting that it saves time and enhances professionalism. Users report that clients love the reminders, which contribute to smoother business operations. However, some users mention limitations with the text reminder options, especially on the basic plan. Overall, they feel the reminders are beneficial for both clients and practitioners.
“I like the fact that ClinicSense offers an intuitive and easy-to-use Reminders feature that allows me to set up text and email reminders for my patients ahead of their appointments. This helps to ensure that no appointments are missed and that my patients are kept up to date on their appointments. Additionally, I can customize the reminders to include any additional information or instructions that I may need to include for my patients.”
Verified reviewer profile picture

Devendra K.

Manager

“Software-generated reminders are always on time, and save me time. The only downside is there is not a text option if, like me, you have the basic plan. The basic plan send reminders by email only.”
PB

Phyllis B.

RMT

Appointment Scheduling key features coverage

ClinicSense offers 6 out of the 6 key features for Appointment Scheduling software identified by reviewers:

Appointment Management4.9
Online Booking4.9
Confirmations/Reminders4.9
Calendar Management4.8
Mobile Access4.4
Client Database5.0

Pros and cons based on 651 verified reviews

86% of users rated ClinicSense 5 out of 5 stars, while 0% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 651 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Responsive support services

Efficient client scheduling

Cons:

Limited mobile functionality

See pros and cons details

Pricing

Starting price:$39 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Appointment Scheduling Software with Reminders in 2026

Zoho Bookings logo

Zoho Bookings

AI-powered appointment scheduling

visit website
Zoho Bookings ‌is AI-powered appointment scheduling software that empowers everyone to schedule meetings, effortlessly.

Read more about Zoho Bookings

Users also considered
Zoom Workplace logo

Zoom Workplace

Zoom is an all-in-one collaboration platform

visit website
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
ReferralMD logo

ReferralMD

Patient engagement software with appointment scheduling

visit website
ReferralMD is a patient engagement software that helps healthcare organizations manage referrals, e-consults, scheduling and other operations on a centralized platform. Administrators can build speciality-based workflows to receive, send, review, monitor, and track inbound and outbound referrals.

Read more about ReferralMD

Users also considered
Waitwhile logo

Waitwhile

Waitlist app & queue management system for every business

visit website
Waitwhile is a waitlist app & queue management system, built to eliminate wait times. Trusted by 10k+ businesses incl. IKEA & Lululemon.

Read more about Waitwhile

Users also considered
Boulevard logo

Boulevard

The tech behind your touch. Make every moment matter.

visit website
Less gaps, more appointments. Boulevard's Precision Scheduling™ feature automatically reduces downtime and promotes clustered appointments for higher staff productivity and more quality client time. Stay organized with a custom color coded calendar, professional app, and front desk view.

Read more about Boulevard

Users also considered
TimeTap logo

TimeTap

HIPAA-compliant scheduling for complex booking needs

visit website
TimeTap is a HIPAA- and GDPR-compliant appointment scheduling platform built for organizations with complex booking requirements. It automates scheduling, reminders, and availability while securely capturing client information across staff, locations, and time zones.

Read more about TimeTap

Users also considered
Zenbooker logo

Zenbooker

Online appointment & booking for service businesses

visit website
Zenbooker is an online appointment booking & scheduling tool for home service businesses with availability tracking, payment processing, & website integration

Read more about Zenbooker

Users also considered
HelmBot logo

HelmBot

Cloud-based business management software for service centers

visit website
HelmBot is a cloud-based software designed to help businesses manage various administrative processes, such as appointment scheduling, memberships, marketing automation, project management, and point-of-sale (POS) operations. Features include recurring billing, task management, reporting, and more.

Read more about HelmBot

Users also considered
GlossGenius logo

GlossGenius

Appointment scheduling and reminder solution

visit website
Shine with the #1 booking and payment app for beauty and wellness pros. With a gorgeous custom website, stylish card readers, the smoothest booking experience, and more, GlossGenius helps you make more and stress less. Work smart and look great doing it with GlossGenius.

Read more about GlossGenius

Users also considered
Less Paper logo

Less Paper

Cloud-based customized field service management software.

visit website
Less Paper is a cloud-based field service management and work order management system which enables field service businesses to create & track custom digital work orders quickly while scheduling & dispatching them efficiently.

Read more about Less Paper

Users also considered
SimplePractice logo

SimplePractice

Appointment scheduling and reminder solution

visit website
SimplePractice is an all-in-one practice management solution that helps businesses simplify administrative tasks, such as scheduling, billing, and documentation, allowing health and wellness professionals to focus on providing excellent client care. The platform offers a robust set of features designed to help practitioners thrive.

Read more about SimplePractice

Users also considered
Xola logo

Xola

Booking, marketing and distribution platform

visit website
XOLA is a booking, marketing, and distribution platform that powers tour operators, activity providers, and other businesses offering lifestyle experiences. For businesses with 1000+ yearly guests.

Read more about Xola

Users also considered
Goldie logo

Goldie

Salon booking platform for beauty professionals

visit website
Goldie makes scheduling easy for independent beauty pros and small teams. Offer 24/7 online booking, send reminders, take deposits, and manage clients in one app.

Read more about Goldie

Users also considered
Fresha logo

Fresha

Online booking platform for beauty and wellness businesses

visit website
Fresha is the world's leading online booking software for the beauty and wellness industry.

Boost your sales and attract new clients with an all-in-one solution for beauty salons, spas, barbers and therapists.

Read more about Fresha

Users also considered
Meevo logo

Meevo

Cloud and mobile-based salon and spa management platform

visit website
Meevo is a management software designed specifically for salons, spas, and med spas. The platform offers features including appointment booking, online scheduling, POS payments, client management, marketing tools, and detailed business reporting. Meevo's mobile-friendly interface allows businesses to manage operations across single or multiple locations while maintaining HIPAA compliance.

Read more about Meevo

Users also considered
SalonBiz logo

SalonBiz

SalonBiz empowers your business to thrive, impress and conne

visit website
Give your guests a beautiful, stress-free experience driven by the finest technology in the salon and spa industry. Whether you’re just getting started or have multiple locations to manage, SalonBiz gives your business the tools to reach new heights.

Read more about SalonBiz

Users also considered
Peek Pro logo

Peek Pro

All-in-one solution for tour and activity operators

visit website
Peek Pro is an online booking solution designed for rental, tour operators, and other experience-based businesses. The platform assists operators in increasing bookings through intelligent upselling features and capturing lost sales opportunities without any additional effort. It provides access to various resellers and helps teams manage all ticket sales from a centralized system.

Read more about Peek Pro

Users also considered
Bookeo logo

Bookeo

Online scheduling and reservation system

visit website
Bookeo is the perfect scheduler for solo practitioners and small companies. Easy setup, free 30-day trial, and plans from $14.95/month. With 57M bookings to date, elegant, powerful Bookeo gives you everything you need to manage and grow your business. Goodbye scribbled notes & double bookings!

Read more about Bookeo

Users also considered
Breely logo

Breely

Automate customer interactions.

visit website
Breely is a powerful and flexible customer interaction manager that makes it easy for service-based businesses to build the exact scheduler, forms, and customer messaging they need. Breely's intuitive interface and customizable blocks allow businesses to tailor the platform to their unique needs, from scheduling appointments and collecting client information to automating workflows and engaging with clients.

Read more about Breely

Users also considered
Weave logo

Weave

Customer communication and appointment scheduling solution

visit website
Weave is the all-in-one customer communications and engagement platform for small and midsize business. From the first phone call to the final invoice and every touchpoint in between, Weave connects the entire customer journey.

Read more about Weave

Users also considered
You'reOnTime logo

You'reOnTime

Cloud-based barber, salon & tattoo shop management platform

visit website
You’reOnTime’s cloud-based appointment scheduling offers customizable booking widgets (web, Facebook), real-time calendars, automated SMS/email reminders, multi-staff availability, Google Calendar sync, and SSL encryption, all in one secure dashboard.

Read more about You'reOnTime

Users also considered
Jezzam logo

Jezzam

Booking made simple

visit website
Designed for businesses that need flexibility and control beyond standard booking systems, Jezzam adapts to how you run appointments, classes, events and resources, with custom forms, emails and workflows for simple to more complex bookings.

Read more about Jezzam

Users also considered
Vaccine Administration Management logo

Vaccine Administration Management

Vaccine management software for healthcare providers

ServiceNow Vaccine Administration Management is an online application designed to help government organizations, pharmaceutical businesses, and healthcare providers to handle immunization storage, distribution channels, handling processes, and more from within a unified platform. Clinics can add inventory details including vaccine type and expiration date to the system and customize appointment reminder, confirmation, rescheduled, and canceled notifications according to requirements.

Read more about Vaccine Administration Management

Users also considered
BookSteam logo

BookSteam

Smart Online Appointment Scheduler

BookSteam allows your clients to book, reschedule or cancel appointments & classes 24/7. Supports notifications, online payments & calendar syncing.

Read more about BookSteam

Users also considered
Steer Health logo

Steer Health

POWERING THE NEXT GENERATION OF AI-ENABLED CARE EXPERIENCES

Steer Health's Plug & Play Suite of Digital Healthcare Tools to Grow Your Practice, Reduce Costs and Improve Outcomes.

Read more about Steer Health

Users also considered

Key features for Appointment Scheduling software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Appointment Management: Reviewers appreciate the ability to set availability, manage multiple calendars, and automate appointment scheduling, rescheduling, and reminders, enhancing overall organization and efficiency. 95% of reviewers rated this feature as important or highly important.
  • Online Booking: Reviewers value the convenience of clients booking appointments online, customizable booking links, and integration with calendars, which reduces administrative tasks and enhances customer experience. 92% of reviewers rated this feature as important or highly important.
  • Confirmations/Reminders: Reviewers highlight the importance of automated confirmations and reminders for reducing no-shows, improving client communication, and maintaining an organized schedule. 92% of reviewers rated this feature as important or highly important.
  • Calendar Management: Reviewers emphasize the importance of synchronizing with external calendars, customizing availability, and real-time updates to efficiently manage appointments and avoid scheduling conflicts. 92% of reviewers rated this feature as important or highly important.
  • Mobile Access: Reviewers find mobile access crucial for managing appointments on-the-go, ensuring flexibility and real-time updates for both service providers and clients. 88% of reviewers rated this feature as important or highly important.
  • Client Database: Reviewers appreciate having a centralized database for storing client information, tracking appointment history, and personalizing services, which aids in maintaining client relationships and targeted marketing. 84% of reviewers rated this feature as important or highly important.