CampDoc.com is a cloud-based electronic health record system for camps which also offers tools for online registration, payment processing, one-way parent emails, and more. The system can be used in a range of settings, including day camps, residential summer camps, YMCAs, JCCs (Jewish community centers), colleges and universities, special needs or medical camps, and parks & recreation departments.
CampDoc.com enables users to manage health forms, medications, and allergies, and track injuries and illnesses in the camp. The health forms are fully customizable, with users able to define required fields and add dynamic questions, and forms can be pre-populated with data from previous years so families don’t have to start from scratch every year. Automatic reminder emails are sent to families if forms are incomplete, and users can track emails to see if they have bounced or been opened. The built-in electronic medication administration record (eMAR) is designed to prevent human error when administering medications to staff or campers, and alerts users if a camper’s medication has been missed.
CampDoc.com’s online registration system allows families to register campers online, and pay deposits or fees by electronic check (ACH) or credit card. Pricing is flexible, with users able to add extra items for families to order, such as camp T-shirts or DVDs, create coupons for discounts, and accept donations. Payment plans can be set up to allow families to pay off their balance over time, with customizable confirmation, receipt, and balance reminder emails sent out automatically. If camp capacity is reached, campers can be added to waitlists, and users can create enrollment and financial reports to track the success of their camps.