This is your compare tray

Apps you want to compare will be listed here. Launch a head to head comparison at any time.

webexpenses Logo
webexpenses

Software for smarter expense management & invoice processing

visit website

webexpenses Pricing

Pricing overview

Value for money rating

4.5

/5

247

Price starts from

7

Per month

Flat Rate

Pricing options
Free plan
Subscription
Free trial

Pricing details

The Webexpenses solution can be configured to your exact requirements. Pricing is based on number of active users submitting expenses a month and the features your business requires. Users can make unlimited claims for a fixed fee. Monthly prices do not include configuration fees. There are no long term contracts just a 90 day notice period. Android and iPhone apps are available free of charge to Webexpenses clients.

What users say

Very easy to do expenses quickly and easily. When approving expenses, it's easy to see and track costs.

JH

John H.

The software is fairly user-friendly, with some flexibility in how you set up your budget. Uploading receipts is quite easy on a laptop.

RC

Rae C.

Popular contenders

Price starts from

18

/user

Per month

Pricing model

Free plan
Subscription
Free trial

Free trial

Available
Credit cardless trial

Price starts from

250

Per month

Pricing model

Free plan
Subscription
Free trial

Free trial

Available
Credit cardless trial

Price starts from

50000

One-time payment

Pricing model

Free plan
Subscription
Free trial

Free trial

Available
Credit cardless trial

Price starts from

7000

One-time payment

Pricing model

Free plan
Subscription
Free trial

Free trial

Available
Credit cardless trial

Price starts from

500

Per month

Pricing model

Free plan
Subscription
Free trial

Free trial

Available
Credit cardless trial

Reviewers who mentioned pricing said:

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Amazing product with amazing customer service!

Reviewed 4 years ago

Ability to easily and efficiently send expense reports to our off-site bookkeeper!

Pros

Product is easy to use and customize. Customer support is extremely nice and helpful. They are always available to answer any and all questions. Their pricing is great!

Cons

iPad doesn't have the option to take a photo and grab info from the receipt like the iPhone app does - still waiting on that feature but I hear it's in the works!

Vendor response

Thank you for your review Isabel. We're happy to hear you've had such a good experience with us. Stay on the lookout for new updates and features in the near future!

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Enhances the control and efficiency of the process

Reviewed 2 months ago

The crew was and continues to be extremely helpful in getting this product up and running, as well as in maintaining it running properly. Excellent customer service, simple to use, and we have a number of approval sets ups and cost centers that are pretty complex. The team did an excellent job of assisting with the setup.

Pros

Webexpenses has met my expectations to a high degree. Because to the prompt response from claimants and approvers, we have been able to reduce our overall response time, and reimbursements are now being issued more quickly. The program represents a significant advance over our previous manual system. It is well-liked by both users and AP personnel.

Cons

The software's date selection choices might be a little perplexing at times. During the first several months of usage, we encountered a few of issues that required us to escalate the issue to the programmers.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Very intuitive system

Reviewed 2 years ago

Everyone really likes the system and it works well. Very quick and cheap implementation and support has been great.

Pros

Very quick to implement and intuitive to learn

Cons

Doesn't integrate as well with other systems however all other tweaks were put through really quickly.

Vendor response

Hi Jack, Thanks for leaving us a review! New partnerships are constantly on the horizon, so we are glad all integration concerns were addressed in a timely fashion. Should you have any questions, reach out to us at support@webexpenses.com. Kind regards, Webexpenses

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Good value product

Reviewed 6 months ago
Pros

Very good product, good price, and good service

Cons

Wish it was more customizable for custom field tracking. Sometimes requires workarounds when using more than 2 countries.

Vendor response

Hi Alex, It's great to hear that your overall experience with Webexpenses has helped your business expense efficiently. We encourage you to keep an eye out for future product updates to improve your Webexpenses experience further. Thanks, Natalie from your Webexpenses team

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Financial services review

Reviewed 6 months ago

10/10

Pros

Great customer service, easy to use and we have quite complicated approval set ups and cost centres. The team was great in helping set this up.

Cons

We have a few users have issues attaching certain types of receipts. If the file is not a pdf you have to download the receipt to view which can be cumbersome so better integration of other document readers other then pdf.

Vendor response

Hi Anisa, Thank you for leaving Webexpenses a review. It is fantastic to hear that you find our customer service team great, I have passed your comment onto our development team regarding the receipt upload, many thanks Amber, Your Webexpenses team

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Webexpenses but low expsensive

Reviewed a year ago

Great and pleasant to use.

Pros

Interactive map, user friendly, saving claim history, no error

Cons

No history of travel address to reuse, sometimes its slow in bring the data

Vendor response

Hello there, Thank you for leaving us a review. We are glad to hear you are having a positive experience using the system and its features. We're always looking to improve the system and your feedback is valuable to us. Best wishes, Nadia

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Must have!

Reviewed 6 months ago
Pros

It’s a fantastic product, seamlessly addressing our business needs through a well thought through expenses system which links nicely into our finance system. Our staff really like it, it’s efficient with their time whilst providing the required controls for senior management to ensure expenses are placed in line with agreed policy.

Cons

None- it’s fantastic and one of the best a and most cost effective solutions on the market.

Vendor response

Hi Rupen, Thank you for leaving a fantastic review! We're happy to hear that your experience with Webexpenses has met your expectations and is easy to use for both users and admins. Happy expensing, Natalie from your Webexpenses team

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

Share this review:

Easy to use with drawbacks

Reviewed 3 years ago

For a small business with a low number of claims this product is good.

Pros

Easy to use with all technology, mobile, laptop and tablet.

Cons

Unable to label receipts before uploading, only 2 VAT codes, failed transfers can only be reloaded by support

Vendor response

Hi Diane, Thank you for leaving a review for Webexpenses. Its brilliant you find the system easy to use, I have passed your comments onto the development team regarding the cons. Thanks again, Amber, Your Webexpenses team

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

This is a really easy to use solution that makes expense management easy and hassle free.

Reviewed 5 years ago

Speed and ease of expenses.

Pros

Easy to useand very cost effective. Great for sales teams on the road as well we people in the office and the fact it can integrate easily into our Sage 200 finance system is great.

Cons

Sometime the app can take a little while to refresh and login but that could just be my smartphone. Hard to fault.

Vendor response

Hi Sentley, At Webexpenses we're always aiming to provide an easy to use system for all users - so it's fantastic to hear that your sales and finance teams both benefit. We encourage you to keep an eye out for product updates throughout the year which may help improve your experience when using the Webexpenses app. Thanks for the great review, Natalie from your Webexpenses team

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Most economical and good business tool

Reviewed 4 years ago

Great team and great Support in Australia.

Pros

Ease of use and credit card statement upload.

Cons

Not proved for OCR yet. Not working. No API semanto be available to integrate with ERP system.

Vendor response

Hey Vinod, I hope you've been able to benefit from the new OCR feature that works in seconds. If you have any issues accessing the feature please make sure and reach out to support@webexpenses.com and we can help walk you through the process. In regards to the API - please submit a development request to support so we can add it to the queue. In the meantime, we're happy to help configure a custom report.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Easy to use and quick support

Reviewed 5 years ago

Creates paperless expense claims, quicker claims and easy to use once an employee has processed a claim once through the system.

Pros

Ability to take photos of invoices on the mobile app Easy to train new users Good value per user

Cons

Would be good to be able to export reports directly into other Finance systems other than Xero. Such as Microsoft Dynamics GP. Navigation between screens can be a bit hit and miss, sometimes have to go back to the Home page.

Vendor response

Hi Karyn, Thank you for leaving Webexpenses a review. Its great to hear your are liking our solution and the mobile app is a useful tool in managing your expense claims. Have a great day, Amber, Your Webexpenses team

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

Share this review:

Overall, great value.

Reviewed 4 years ago
Pros

That my team can submit their expense reports using their phone or from their computer. I also enjoy that I can adjust the system for any changes in real time which helps our team submit accurate reports.

Cons

I can't upload each expense report into Quickbooks. The system shows a box for VAT even though the team is in the U.S.

Vendor response

Thank you for the review! We would be happy to reallocate communication into Quickbooks and customize VAT to display sales tax.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Simple and easy to use

Reviewed 4 years ago
Pros

There is loads of online support through live chat, online guides, videos, dedicated support website. The system is pretty easy and self explanatory to use and the reporting abilities are very good. You can change almost everything in the system from field names, categories, cost centres - it couldsuit any business in my opinion.

Cons

So far I haven't found any cons other than not being able to rename photos whenuploading from a mobile device, however have been told this is coming on a future update so problem solved!

Vendor response

Hi Sam, Thank you for leaving a review for Webexpenses. It's brilliant to hear that you find the system simple and easy to use and that the online support has been useful. Have a great day, Amber, Your Webexpenses Team

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

Very user friendly and economical

Reviewed a year ago

Very good so far

Pros

Integration of workflow and very easy to use .

Cons

Mobile receipt not accurate and are not in sync with portal

Vendor response

Hi there, We appreciate the time taken to leave us a review. So pleased to hear the system is user-friendly. Should you have any questions, reach out to us at support@webexpenses.com where someone can help. All the best, Nadia

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Perfect. Why look at anything else

Reviewed 3 years ago

Customer service help for all users has been brilliant when used.

Pros

The system is very easy to use, the webexpenses team made the setup process very easy and we were using it within a few weeks from first seeing the system. Love the mobile app and how it matches your credit card receipts automatically.

Cons

It’s not the cheapest system but it also wasn’t the most expensive. You get what you pay for.

Vendor response

Hi Lucy, Thank you for leaving us such a positive review! It's amazing to hear the system is proving beneficial and easy to use for you. I'll be sure to pass on your kind words about our teams. Happy expensing! Kind regards, Nadia from your Webexpenses team

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

Share this review:

New user- freed from paper

Reviewed 3 years ago

Claimants and approvers all over APAC were buried under paper and glue sticks for a long time, until we were introduced to webexpenses. As a cloud based solution it offers the flexibility and speed that modern teams, constantly on the go, require and appreciate.

Pros

- Intuitive - Flexible claim submission on the go without losing the need for audit trail or policy compliance - Reduces opportunity cost by freeing up time locked away in a manual process - Good price point - quite a few solutions end up being a sledgehammer for a small nail. - Excellent support 24/5 - Good reporting suite

Cons

- too early to comment - whilst the sales interaction is great, it would be lovely to have continuous human interaction without tipping the price scales too much.

Vendor response

Hello Mahalakshmi, Thank you for taking the time to leave us a review! We are glad to hear that you are having a positive experience using the Webexpenses system. Should you have any questions, reach out to us at support@webexpenses.com where someone can help. All the best, Nadia

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Good system, always improving.

Reviewed 5 years ago

quick to setup, good support, value for money (so far), carries out required functionality.

Pros

The app version is good and maintains good functionality. The layout of the system is user friendly. It is adaptable to fit business variations.

Cons

Reporting is quite convoluted. The approval setup is quite rigid - we are not quite able to have the setup we require.

Vendor response

Hello, Thank you for leaving Webexpenses a review. It's great to hear you're enjoying the mobile app and find the layout of the system user friendly. If you need any assistance with anything please don't hesitate to contact our customer support team, Have a wonderful day, Amber, Your Webexpenses team

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Initial Set-up

Reviewed 2 years ago

We are early in the implementation but I can tell this product will easily help us with complying with expense guidelines, reduce internal processing and review of expenses, documentation and reporting will be greatly improved.

Pros

Ease of set-up, support and training, cost

Cons

I really don't have anything right now.

Vendor response

Hello Martin, Thanks for the 5-stars! We are excited to hear you've had a great experience with us. If you have any questions beyond the implementation process, we can be reached at support@webexpenses.com for assistance. Best, Webexpenses

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Easy to use. Maps need updating.

Reviewed a year ago

decent. Simple to use but maps need updating.

Pros

Easy to use. simple. Paperless. Gives email updates.

Cons

Outdated mapping software which gives low mileage for trips so less expenses

Vendor response

Hi Hassan, Thank you for reviewing Webexpenses. Happy to hear you're finding the system easy to use! For maps and mileage, your software uses Bing Maps, so claims are created with real-time information. You can manually update the points in your mileage claim by dragging and dropping them to ensure you receive the correct mileage reimbursement. If you would a walk-through of this feature, please reach out to support: support@webexpenses.com. Best, Hayley from Your Webexpenses Team