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Owl Practice

Practice Management Software for Mental Health Practitioners

Table of Contents

Is this product right for your business?

Find out with a

Owl Practice - 2026 Pricing, Features, Reviews & Alternatives

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: August 2026

Owl Practice overview

What is Owl Practice?

Owl Practice is a software platform designed for mental health practices. It streamlines administrative tasks such as scheduling, record-keeping, and therapy delivery while integrating seamlessly with an online marketing platform. The software features a comprehensive calendar module to manage appointments and deadlines, supporting multiple clinic locations and syncing effortlessly with third-party calendar applications.

Owl Practice is a powerful and comprehensive Electronic Health Record (EHR) and practice management platform specifically designed for mental health professionals. This innovative solution is more than just an administrative tool; it’s a partner in your practice, enabling you to deliver top-notch care while effectively managing your business.

Owl Practice offers a robust suite of features that streamline every aspect of running a mental health practice. From simplifying scheduling and automating billing processes to enhancing clinical workflows and ensuring compliance, this platform helps you focus on what matters most—your clients. Owl Practice also facilitates seamless client engagement through secure telehealth video sessions, automated reminders, and secure messaging, making it easier to connect with clients whether in person or virtually.

In a competitive and ever-evolving mental health landscape, Owl Practice provides the comprehensive support you need to thrive. With its intuitive design, commitment to compliance, and focus on enhancing both client care and business efficiency, Owl Practice is the ultimate solution for mental health professionals looking to elevate their practice.

Starting price

20flat rate /
per month

Alternatives

with better value for money

Pros & Cons

Client Portal

Invoicing

Billing and Scheduling

Video Session Quality

Owl Practice’s user interface

Ease of use rating:

4.5

(177)

Owl Practice review summaries overview

To determine these pros and cons insights, we analyzed responses from

Overall rating

Reviews sentiment

1-2(5)

3-4(63)

5(109)

What do users say about Owl Practice?

Reviewers feel Owl Practice offers comprehensive practice management, with features for scheduling, billing, and record-keeping that help them save time and keep everything organized. They appreciate the user-friendly interface, integrated tools, and responsive customer support, noting that the platform is designed specifically for mental health professionals and is regularly updated based on feedback. Some say it is easy to use once set up, while others mention a learning curve and occasional navigation challenges.

Users report mixed experiences with customer service, describing it as friendly and helpful but sometimes slow or difficult to access. They find the video session functionality lacking compared to other platforms, citing issues with reliability, group sessions, and additional costs. Some express frustration with limitations in features, reporting, and payment processing, especially for group practices or specific therapy modalities.

Select to learn more

Who uses Owl Practice?

Based on 177 verified user reviews.

Company size

Small Businesses

Midsize Businesses

Enterprises

Top industries

Mental Health Care

Health, Wellness and Fitness

Hospital & Health Care

Individual & Family Services

Others

Use cases

Mental Health

Therapy

Mental Health EHR

Patient Case Management

Patient Portal

Owl Practice's key features

Most critical features, based on insights from Owl Practice users:

HIPAA compliant

4.9

(69)

Confirmations/Reminders

4.4

(5)

Document management

4.5

(62)

Secure messaging

4.0

(1)

Charting

4.5

(23)

Claims management

4.0

(11)

Initial assessments

3.3

(3)

Medical billing

5.0

(1)

All Owl Practice features

Features rating:

4.4

(177)

Access controls/permissions

5.0

(1)

Activity dashboard

4.3

(10)

Activity tracking

(0)

AI copilot

3.5

(2)

Alerts/Notifications

(0)

Appointment management

(0)

Appointment scheduling

4.7

(80)

Assessment management

4.7

(3)

Attendance management

5.0

(1)

Automated scheduling

5.0

(1)

Availability management

5.0

(1)

Billing & invoicing

(0)

Bill payment

(0)

Calendar management

4.6

(79)

Case management

(0)

Case notes

4.5

(2)

Charting

4.5

(23)

Chat/Messaging

(0)

Claims management

4.0

(11)

Client management

(0)

Client portal

3.0

(1)

Clinical assessment tool

(0)

Communication management

(0)

Compliance management

4.5

(2)

Confirmations/Reminders

4.4

(5)

Contact management

(0)

Customer database

(0)

Customizable branding

(0)

Customizable fields

(0)

Customizable forms

4.5

(2)

Customizable reports

3.5

(2)

Customizable templates

5.0

(1)

Data security

4.8

(6)

Data storage management

(0)

Data visualization

(0)

Document management

4.5

(62)

Document storage

(0)

Document templates

(0)

Electronic payments

4.4

(39)

Electronic signature

3.8

(12)

Eligibility verification

(0)

Email alerts

(0)

Employee management

(0)

EMR/EHR

3.3

(3)

For group therapy

(0)

For mental/behavioral health

3.7

(6)

Forms management

4.5

(2)

Generative ai

3.0

(5)

Goal setting/tracking

3.0

(1)

Graphical data presentation

(0)

HIPAA compliant

4.9

(69)

Historical reporting

5.0

(1)

Initial assessments

3.3

(3)

Insurance eligibility verification

3.0

(3)

Insurance management

5.0

(1)

Intake management

(0)

Invoice management

4.7

(15)

Medical billing

5.0

(1)

Medical history records

5.0

(2)

Medication management

4.0

(1)

Mobile access

4.1

(24)

Mobile alerts

(0)

Multi-Factor authentication

(0)

Multi-Location

4.0

(1)

Multi-Physician

(0)

Multi-Provider practice

5.0

(3)

One-to-One messaging

(0)

Online booking

(0)

Outcome assessment tools

4.0

(8)

Patient communications

4.0

(1)

Patient engagement

(0)

Patient intake

4.0

(1)

Patient management

(0)

Patient portal

(0)

Patient records management

5.0

(2)

Patient scheduling

5.0

(2)

Payment processing

4.0

(1)

Practice management

4.9

(12)

Program management

5.0

(2)

Progress notes

(0)

Progress reports

(0)

Progress tracking

3.9

(14)

Real-Time reporting

(0)

Records management

4.0

(1)

Referral management

(0)

Referral tracking

(0)

Registration management

(0)

Reminders

5.0

(1)

Reporting/Analytics

5.0

(1)

Reporting & statistics

4.5

(6)

Role-Based permissions

(0)

Scheduling

5.0

(3)

Secure messaging

4.0

(1)

Self Payment

(0)

Self service portal

3.5

(2)

SMS messaging

(0)

SOAP notes

5.0

(1)

Task management

(0)

Task scheduling

5.0

(1)

Team Notes

(0)

Telemedicine

(0)

Telemedicine integration

(0)

Teletherapy

4.4

(7)

Template management

(0)

Therapy notes

4.6

(70)

Third-Party integrations

4.0

(6)

Treatment planning

2.0

(1)

Two-Way audio & video

(0)

Video consultations

(0)

Wait list management

(0)

Workflow management

4.3

(39)

Owl Practice alternatives

Owl Practice

4.5

(177)

Starting from

Per month

Free trial

Free version

Ease of Use

4.5

Features

4.4

Value for Money

4.4

Customer Support

4.5

CounSol.com

4.7

(829)

visit website

Starting from

49.95

Per month

Free trial

Free version

Ease of Use

4.6

Features

4.5

Value for Money

4.7

Customer Support

4.9

Jane

4.8

(531)

visit website

Starting from

Per month

Free trial

Free version

Ease of Use

4.6

Features

4.6

Value for Money

4.7

Customer Support

4.8

Noteable

4.7

(91)

visit website

Starting from

No pricing info

Free trial

Free version

Ease of Use

4.7

Features

4.5

Value for Money

4.6

Customer Support

4.8

Owl Practice pricing

Value for money rating:

4.4

Pricing plans

Pricing details:

Free plan

Free trial

Subscription

Growth

Per month

Features included:

1-on-1 Migration and Onboarding Support
Calendars & Reminders
Appointment Scheduling
Client Records
Client Session Notes
Handwritten Notes
Billing and Payments
Integrated Payments
Client Lists and Tagging
Appointment Confirmations
Email and SMS Communications
Email and SMS Reminders/Communications
Family and Couples Sessions
Unlimited Locations
Unique Calendar Settings Per User
Client Online Booking
Therapist and Client Calendar Sync
Circle of Care
Unlimited Monthly Sessions
Telehealth Video

Advanced

Per month

Features included:

Customizable Intake and Consent Forms
1-on-1 Migration and Onboarding Support
Unlimited Monthly Sessions
Video Therapy
Video Waiting Room
Calendars & Reminders
Appointment Scheduling
Client Records
Client Session Notes
Handwritten Notes
Billing and Payments
Integrated Payments
Client Lists and Tagging
Appointment Confirmations
Email and SMS Reminders/Communications
Password Protected Invoices and Receipts
Account Summaries
Circle of Care
Family and Couples Sessions
Workflow Customization
Dashboards and Reporting
Supervision
Online Appointment Booking
Customizable Homepage and Dashboard & Reporting
Intake and Consent Forms

Professional

100

Per month

Features included:

Collaborative Video Sessions
Secure Messaging
Clinical Measures
Medications Tracking
Integrated Eligibility Checks
Integrated Electronic Claim Submission
Calendars & Reminders
Appointment Scheduling
Client Session Notes
Client Records
Handwritten Notes
Billing and Payments
Integrated Payments
Client Lists and Tagging
Appointment Reminders and Confirmations
Email and SMS Communications
Password Protected Invoices and Receipts
Account Summaries
Circle of Care
Family and Couples Sessions
Workflow Customization
Dashboards and Reporting
Supervision
Online Appointment Booking
Customizable Homepage and Dashboard & Reporting
Intake and Consent Forms
Video Therapy
Video Waiting Room
Shareable Video Links
Medication Tracking

Group Plus

No pricing info

Features included:

Multi-Clinician Support
Financial Reporting
Internal Messaging
Online Appointment Booking
Customizable Forms
Client Measures
Secure Messaging
Email and SMS Reminders
Integrated Payments
Client Records and Notes
Automated Payments
Owner and Administrator Access
Telehealth Video
Shareable Video Links

Student

Per month

Features included:

1-on-1 Migration and Onboarding Support
Calendars & Reminders
Appointment Scheduling
Client Records
Client Session Notes
Handwritten Notes
Billing and Payments
Integrated Payments
Client Lists and Tagging
Appointment Confirmations
Email and SMS Communications
Email and SMS Reminders/Communications
Family and Couples Sessions
Unlimited Locations
Unique Calendar Settings Per User
Client Online Booking
Therapist and Client Calendar Sync
Circle of Care
Unlimited Monthly Sessions
Telehealth Video

User opinions about Owl Practice price and value

Value for money rating:

4.4

(177)

To see what individual users think of Owl Practice's price and value, check out the review snippets below.

“I also like how they offer different tiers- for example if you want basic features like just calendar and invoicing, or if you want a highly integrated system with SMART notes feature and psychometric testing, they have multiple options.”

Emily S.

Psychologist

“Everything I needed was in one system and was great for record keeping, appointments, intakes for clients, and business admin like tracking statistics, reporting, etc.”

Jaime A.

Registered Psychotherapist

Owl Practice integrations (1)

Integrations rated by users

We looked at 177 user reviews to identify which products are mentioned as Owl Practice integrations and how users feel about them.

Stripe

Integration rating: 4.5 (10)

Heidi

Integration rating: 5.0 (1)

“Productivity and admin time reduced”

Vicky C.

Psychiatrist.

Google Calendar

Integration rating: 2.0 (1)

“We were only using Google calendar so it was critically important that we could integrate so we didn't miss any existing bookings.”

Mai M.

VP Live Events

Owl Practice customer support

What do users say about Owl Practice customer support?

Customer support rating:

4.5

We analyzed verified user reviews to identify positive and negative aspects of Owl Practice customer support.

A large number of users highlight Owl Practice's customer support as responsive, friendly, and quick to address questions and issues.

A minority of users report difficulty accessing support, citing slow or inconsistent response times and limited communication channels.

Support options

Email/help desk

Faqs/forum

Knowledge base

Training options

Webinars

Documentation

Videos

Live online

To see what individual users say about Owl Practice's customer support, check out the review snippets below.

“The customer service in customizing the platform for our needs has been excellent, and the quick access to technical help and answers to questions has also been great.”

Cathryn H.

Psychologist

“The BEST part about OWL is their extraordinary customer service team - they are responsive, clear, personable....truly outstanding!”

Ruth S.

Psychotherapist

“The front-line service folks do their best, but leadership fails to deliver on commitments and makes no effort at proactive communication.”