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Top Rated Web Conferencing Software with Host Controls in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Host controls are important for managing participant permissions, maintaining order, and ensuring a smooth flow during meetings. They allow hosts to mute participants, enable screen sharing, and manage attendee access, enhancing overall meeting productivity. Our reviewers in web conferencing software rated this feature as highly important.

4 Best Web Conferencing Software with Host Controls

  • Webex Suite - Highest rated for host controls
  • GoTo Meeting
  • Microsoft Teams
  • Zoom Workplace

See other top Web Conferencing products with host controls

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the web conferencing software category. They also needed to have sufficient reviews about host controls, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for host controls based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Webex Suite logo
4.4
(7.3K)
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User insights about the host controls feature

Reviewers appreciate Webex Suite's host controls for their ease of use and functionality. They find the ability to mute and unmute participants, admit or remove attendees, and manage large groups valuable for maintaining order and efficiency in meetings. Users report that these controls help in delivering seamless presentations and smooth meetings. They also highlight the integration with Outlook and the ability to perform tasks like polling, sharing, and monitoring, which enhance the overall meeting experience.
“When I host my own WebEx meetings it is crucial to be able to control the meeting. For example, if everyone is loud on the other end it is necessary to mute those attending the meeting.”
JJ

Jody J.

R.N.

“It helps immensely to control with the host controls while presenting to mute videos and voice to avoid disturbances. It also gives great control in presentating things.”
SB

Sneha B.

Recruiter

Web Conferencing key features coverage

Webex Suite offers 5 out of the 6 key features for Web Conferencing software identified by reviewers:

Video Conferencing4.6
Screen Sharing4.5
Two Way Audio & Video
Mobile Access4.4
Presentation Streaming4.4
Real-Time Chat4.5

Pros and cons based on 7,395 verified reviews

54% of users rated Webex Suite 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 7,395 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Cons:

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details

Pricing

Starting price:$25 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

GoTo Meeting logo
4.5
(11.5K)
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User insights about the host controls feature

Reviewers find GoTo Meeting's host controls reliable and effective for managing meetings. They appreciate the ability to mute participants, control screen sharing, and delegate presenter roles. Users report that these controls are easy to learn and use, though some mention that they can be clunky and lack modern features. The ability to customize participant permissions and manage meeting flow is highlighted as a key benefit, though some users experience difficulties with muting all participants and controlling background noise.
“Host Controls always needed in order to keep the meeting organized. The ability of the host to control the meeting in GoToMeeting is great and really make sure that the host is able to make the meeting convenience for everyone involved in the meeting”
TA

Tito A.

Program Development Manager

“The ability for use to customize what participants can and cannot do within each individual meeting is a great tool to help us keep meetings well-organized and on track. ”
AP

Amanda P.

Administrative Services Manager

Web Conferencing key features coverage

GoTo Meeting offers 5 out of the 6 key features for Web Conferencing software identified by reviewers:

Video Conferencing4.6
Screen Sharing4.6
Two Way Audio & Video
Mobile Access4.4
Presentation Streaming4.5
Real-Time Chat4.5

Pros and cons based on 11,525 verified reviews

57% of users rated GoTo Meeting 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 11,525 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Cons:

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details

Pricing

Starting price:$14 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft Teams logo
4.5
(10.9K)
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User insights about the host controls feature

Reviewers appreciate Microsoft Teams' host controls for their ability to manage participant interactions and maintain meeting order. They highlight the ease of muting participants, sharing screens, and delegating control to co-hosts. Users find these controls essential for managing large meetings and ensuring privacy and security. However, some users mention that the controls can be less intuitive and limited compared to other platforms. The ability to manage permissions and customize meeting settings is valued, though improvements in user interface and control options are suggested.
“Host controls are important in the overall productivity of the meeting. The IT department generally has a set of permissions that the rollout to users, however the host of the meeting can also enforce their own set of permission. For example the host can do noise control, that is mute and unmute participants. The host can decide to give participants the ability to accept participants waiting in the lobby to join the meeting or they can decide to control the lobby themself. Viewing participants is also a key control and keep track of participants.”
OM

Oyapo M.

IT Officer

“Host controls in Microsoft teams is a very critical feature and important for users. It gives us the control over the entire meeting. We can select one participant from the list and make the host of the meeting. Also, we can give permission to share screen to a few where they can edit, share or comment on the work that is been shared. You can mute, unmute and give permission to others as you want. ”
PB

Prachi B.

Blog Writer

Web Conferencing key features coverage

Microsoft Teams offers 5 out of the 6 key features for Web Conferencing software identified by reviewers:

Video Conferencing4.6
Screen Sharing4.5
Two Way Audio & Video
Mobile Access4.4
Presentation Streaming4.4
Real-Time Chat4.7

Pros and cons based on 10,931 verified reviews

58% of users rated Microsoft Teams 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 10,931 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Cons:

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details

Pricing

Starting price:$4 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoom Workplace logo
4.6
(14.5K)
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User insights about the host controls feature

Reviewers highlight Zoom Workplace's host controls for their versatility and user-friendliness. They appreciate the ability to mute/unmute participants, manage screen sharing, and control meeting access. Users find these controls essential for maintaining structure in large meetings, classrooms, and public events. They also value the features like waiting rooms, co-host assignments, and breakout rooms, which help in organizing and managing meetings effectively. However, some users mention that the controls can be confusing for new hosts and could benefit from more intuitive design.
“The host can control what happens in the meeting. The host can also make others co-hosts and share in the responsibility of running the meeting, sharing of screens, letting people into the meeting. The host also has the ability to kick someone out of the meeting too!!!”
MM

Michael M.

Director

“Host controls in zoom meetings gives the host of the meeting the authority and complete control over the meeting. In this the host has the control over who can share their screen and speak. You can assign who can be the host of the meeting.”
PB

Prachi B.

Blog Writer

Web Conferencing key features coverage

Zoom Workplace offers 5 out of the 6 key features for Web Conferencing software identified by reviewers:

Video Conferencing4.7
Screen Sharing4.7
Two Way Audio & Video
Mobile Access4.6
Presentation Streaming4.6
Real-Time Chat4.6

Pros and cons based on 14,520 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,520 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Other Top Rated Web Conferencing Software with Host Controls in 2026

Zoom Workplace logo
Category Leaders

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Google Meet logo
Category Leaders

Messaging, voice, and video calls for team communication

learn more
Google Meet is a video conferencing platform for teams to communicate via messaging, voice, and video. Features include high-definition video and audio conferencing for up to 100 participants, multi-device chat sync, stored chat history, real-time captions, meeting recording function, and more.

Read more about Google Meet

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

learn more
Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Webex Suite logo

One app for everything. And everyone.

learn more
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

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GoTo Webinar logo

Video conferencing and webinar hosting for large events

learn more
As an online webinar solution that powers millions of webinars each year, GoTo Webinar now comes as part of GoTo Connect, an all-in-one communications software built for SMBs.

Read more about GoTo Webinar

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Zoho Meeting logo
Category Leaders

Web conferencing tool to host online meetings and webinars.

learn more
Host face-to-face web meetings with webcam sharing right from your browser without any downloads. Share screen, international dial-in numbers, change presenter

Read more about Zoho Meeting

Users also considered
vFairs logo

Virtual events management software

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vFairs Web Conferencing offers a comprehensive solution for hosting virtual events, conferences, and meetings. With user-friendly features and robust functionality, our platform empowers organizers to create engaging and interactive virtual experiences for attendees worldwide.

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BigMarker logo
Category Leaders

The platform for modern webinars, virtual, and hybrid events

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Host Webcasts directly from your browser.

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Livestorm logo

Engage your audience with better video communication

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Livestorm is a browser-based video communication platform that easily connects teams on the device of their choice to promote, host, and analyze online events.

Read more about Livestorm

Users also considered
Dialpad AI Meetings logo
Category Leaders

Web Conferencing Software

learn more
Dialpad Meetings is an online meeting and web conferencing software designed for businesses of all sizes. The platform allows conference calls to be scheduled, monitored, and controlled through a dedicated web interface, with tools including HD video, screen sharing, custom hold music, and more.

Read more about Dialpad AI Meetings

Users also considered
Adobe Connect logo

Web conferencing solution for schools and organizations

learn more
Adobe Connect is a cloud-based web conferencing solution designed to help businesses, public agencies, and educational institutions organize meetings and training sessions. Features include customizable branding, team collaboration, engagement analytics, remote access, reporting & document sharing.

Read more about Adobe Connect

Users also considered
FreeConferenceCall.com logo

Web conferencing and team collaboration solution

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FreeConferenceCall.com is a conference management solution designed to help businesses organize, launch & manage meetings with external and internal stakeholders. The audio conferencing functionality lets users connect with participants using VoIP or domestic/local dial-in numbers.

Read more about FreeConferenceCall.com

Users also considered
RingCentral Video logo

Video conferencing software with screen sharing & team chat

learn more
RingCentral Video is a cloud-based video conferencing platform designed to help businesses conduct virtual meetings from multiple devices such as desktops, tablets & mobile devices. The solution offers collaboration tools including audio and video calls, screen sharing, integrated messaging & more.

Read more about RingCentral Video

Users also considered
LiveWebinar logo

The most advanced and customizable webinar platform

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LiveWebinar.com is a cloud-based webinar software that helps both small teams and enterprises manage webinars and online meetings. It lets any sales, HR, or marketing team easily perform online events for their audiences.

Read more about LiveWebinar

Users also considered
WebinarGeek logo
Category Leaders

The most complete webinar platform

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WebinarGeek is the most complete webinar platform, which provides tools for delivering live, on demand, automated, hybrid, and recorded webinars. The platform also offers advanced marketing tools such as custom web forms, calls to action, feedback collection, registration management, and more.

Read more about WebinarGeek

Users also considered
ClickMeeting logo
Category Leaders

Progressive Webinar App

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ClickMeeting is a browser-based platform for hosting webinars and training sessions. It allows users to talk to multiple people, share screens, and translate meetings in real time. The webinar room can accommodate up to 4 presenters and up to 5000 attendees at the same time.

Read more about ClickMeeting

Users also considered
GoBrunch logo
Category Leaders

Reimagine your office in the virtual space.

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Reimagine your office in the virtual space. GoBrunch is a video chat app based on interactive virtual rooms that mimic real spaces. Bring back the face-to-face culture of your office to the remote workplace.

Read more about GoBrunch

Users also considered
Eventtia logo

Powerful Event Software for Any Team, Any Event

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Since 2014, Eventtia has been offering a powerful event management platform empowering thousands of organizations of all sizes and industries around the world, to plan, manage, and host engaging virtual, and hybrid events.

Read more about Eventtia

Users also considered
Remo logo

Live online events platform

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Remo conference is a live online events platform that focuses on building authentic relationships by providing an immersive virtual space that simulates the real-world experience of attending events and conferences in the most effective way possible.

Read more about Remo

Users also considered
Vectera logo

Meeting room scheduling and video conferencing platform

learn more
Vectera is a cloud-based online conferencing platform designed to assist sales, customer success, and financial advisory teams with meeting room scheduling and video conferencing. Key features include screen sharing, file transfer, custom branding, calendars, and data encryption.

Read more about Vectera

Users also considered
BrainCert logo

Enterprise LMS and Training Software Solution

learn more
An intelligent, cost effective, and white label web conferencing platform with features like multiple online whiteboards, HD audio & video, group screen sharing, server side session recording and reports offering users a superior experience than video conferencing.

Read more about BrainCert

Users also considered
LoopUp logo

Premium remote meeting solution

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LoopUp is a premium remote meetings solution for better, more productive conference calls. By combining audio reliability with a simple user experience and powerful collaboration features, LoopUp provides a world-class conferencing solution that your users and guests will love.

Read more about LoopUp

Users also considered
11Sight logo
Category Leaders

The shortest path to revenue.

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#1 Inbound Video Call Platform for Revenue Teams.

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Whereby logo

Where better meetings happen

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Whereby is the easiest to use and most reliable video meeting tool on the market. With no app or installs required - and no login for guests - Whereby users don't have to deal with clunky downloads or learning new technology. It's as simple as clicking the link and joining the meeting directly.

Read more about Whereby

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Key features for Web Conferencing software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Video Conferencing: Reviewers value real-time interaction, screen sharing, breakout rooms, recording, background changes, and high participant capacity for remote collaboration. 92% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users highlight ease of sharing screens, real-time collaboration, privacy controls, and ability to present documents, videos, and software demos during meetings. 91% of reviewers rated this feature as important or highly important.
  • Two Way Audio & Video: Reviewers appreciate interactive communication, real-time visual and audio engagement, and customizable options for enhanced collaboration and productivity. 90% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users benefit from the flexibility to join meetings on-the-go via smartphones or tablets, ensuring connectivity and participation from anywhere. 89% of reviewers rated this feature as important or highly important.
  • Presentation Streaming: Reviewers emphasize the importance of high-quality, seamless streaming for engaging live presentations, webinars, and interactive meetings. 89% of reviewers rated this feature as important or highly important.
  • Real-Time Chat: Users find value in instant messaging during meetings, enabling quick communication, sharing links, and collaboration without interrupting ongoing discussions. 87% of reviewers rated this feature as important or highly important.