RoboHead Features

RoboHead

Project Management Tool for Marketing and Creative Teams

4.5/5 (52 reviews)

RoboHead Feature Summary

  • Collaboration and Approval Management
  • Customizable Project Request Forms
  • Digital Asset Management
  • Initiate Projects
  • Reporting
  • Schedule & Workflow Management

Competitor Feature Comparison

API
Activity Tracking
Approval Process Control
Assignment Management
Calendar Management
Campaign Management
Client Management
Collaboration Tools
Collaborative Review
Commenting
Communication Management
Custom Forms
Dashboard Creation
Drag & Drop Interface
Email Notifications
File Management
Gantt Charts
Prioritizing
Progress Tracking
Project Management
Project Planning
Project Templates
Project Time Tracking
Projections
Reporting & Statistics
Scheduled Reporting
Status Tracking
Task Management
Task Tracking
Timeline Management
To-Do List
User Management
Version Control
Workflow Management
Learn moreCompare App
API
Activity Tracking
Approval Process Control
Assignment Management
Calendar Management
Campaign Management
Client Management
Collaboration Tools
Collaborative Review
Commenting
Communication Management
Custom Forms
Dashboard Creation
Drag & Drop Interface
Email Notifications
File Management
Gantt Charts
Prioritizing
Progress Tracking
Project Management
Project Planning
Project Templates
Project Time Tracking
Projections
Reporting & Statistics
Scheduled Reporting
Status Tracking
Task Management
Task Tracking
Timeline Management
To-Do List
User Management
Version Control
Workflow Management
Learn moreCompare App
API
Activity Tracking
Approval Process Control
Assignment Management
Calendar Management
Campaign Management
Client Management
Collaboration Tools
Collaborative Review
Commenting
Communication Management
Custom Forms
Dashboard Creation
Drag & Drop Interface
Email Notifications
File Management
Gantt Charts
Prioritizing
Progress Tracking
Project Management
Project Planning
Project Templates
Project Time Tracking
Projections
Reporting & Statistics
Scheduled Reporting
Status Tracking
Task Management
Task Tracking
Timeline Management
To-Do List
User Management
Version Control
Workflow Management
Learn moreCompare App

RoboHead Feature Reviews

25 reviewers had the following to say about RoboHead's features:

Anonymous
Senior Investigations Analyst (Retail company, 10001+ employees)
Verified Reviewer

Marketing Made Easy

2018-02-08

Pros

The reporting feature is fairly robust; however, I am I am able to export data into a variety of places as I also work a lot with other reports in Excel and Access.

Cons

More often than not, I need to export data into Excel to create customized graphs for use in more finely tuned reports.

Rating breakdown

Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
Read more
Andrew Ross

Great Project Management System and Form Tool

2017-02-01

We've been using Robohead for over 10 years now for project management and the customizable form tool.

Pros

Robust tool for form building and online project management

Cons

Some features for the form building that would enhance the user experience would be ability to make multi page forms, put form field side-by-side instead of just below each other, and ability to modify multiple projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Sarah Knight

RoboHead has been super helpful for our organization. It allows us to all stay connected and aware!

2017-07-12

Pros

- Easy to use - Clean, detailed reports - Allowing of unlimited number of "clients" - The support staff that is always available and willing to help!

Cons

- Not being able to link projects to multiple campaigns - That we aren't able to set our reports up by user like we did in our previous reports

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Alan Ferguson

Great for marketing and design teams!

2018-04-17

Good, clean project management

Pros

Solid project management platform for design teams or marketers alike.

Cons

Such an intuitive and organized project management tool, except for that glaring oversight.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
( company, 501-1000 employees)

A well thoughtout program that is great for sharing and organizing projects

2018-04-19

Pros

It was made project management fast and hassle-free.

Cons

It can also be hard to find some customizations tools hidden behind drop-down menus.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Alexander Monge

Great tool for a daily project management use

2018-11-13

We were able to import all our data from our previous management tool which has thousands of project information since 2001.

Pros

We had been using it for a couple of years and still finding new things we can do with it.

Cons

You get an excel file that has to be formatted and that is very time consuming.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jay Simmons

Robohead is great solution to creative project management.

2019-11-11

We were facing a failing software solution and Robohead helped us to quickly get up and running with a PM solution that worked.

Pros

It was very Easy to implement and maintain.

Cons

Not as customizable as I would like.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No

Response from Aquent


Thanks for the kind words, Jay! We greatly appreciate having ITW Global Brands as part of the RoboHead family!

Please don't hesitate to reach out to our Customer Support team regarding any customization issues you experience. We're always ready to help!

Cheers!
- The RoboHead Team

Read more
Sarah Whorley

Great Customer Service Experience

2017-02-09

I recently had an issue assigning projects to a campaign from the Dashboard screen.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Melissa Clark

Best Project Management Tool Out There for Creative and Marketing Teams!

2017-02-21

During that time, we've looked at other PM platforms just to make sure we were keeping up with the times but no other option has ever compared to Robohead's ease of use, functionality, intuitive interface, and customer support team.

Pros

ease of use, reporting

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Andrew Williams

Project Management and More

2017-02-06

Robohead not only acts as a solid project management tool, but the benefits of reporting has been instrumental in supporting the need for justifying new staff in addition to demonstrating work volume by department teams and team members.

Pros

Reporting capabilities Review functionality Having notes snyc with emails

Cons

Customizing Task schedules (adding or removing Tasks and inefficiencies) Having no way to assign delegates for team members during absences

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10

Recommendations to others considering RoboHead

Having all team members working to embrace the system is essential. Producing user best practices to fit actual working processes aid in overcoming Task transitionary (when a project Task changes from one team member to another) gaps that can occur

Source: Capterra
Helpful?   Yes   No
Read more
Karol Norie

Keeps me on track, eliminates email madness

2017-02-07

Robohead is easy and flexible - you can develop a highly detailed campaign brief or simply open a project and associate tasks, receiving an email reminder at due date.

Pros

Ease, flexibility of use Love the review mode - make revisions and the vendor is alerted Can share reviews across the team without forwarding attachments Eliminates need for email attachments and finding most recent version Love the library where even very large final files can be uploaded and shared

Cons

I've had some issues with functionality (not saving the content of a project summary) but believe it to be browser-related vs.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Michelle Rohnke

Robohead Feedback

2017-02-13

While Robohead has a lot of great features, we run into quite a few issues with it and as admin for our department, I have to answer and/or explain a lot of these issues and deal with complaints.

Pros

The ability to keep track of projects and also use for tasks and time management.

Cons

Lots of errors, review process doesn't quite suit our needs.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

4/10
Source: Capterra
Helpful?   Yes   No
Read more
Stephen Gil

Experience has been great overall. Great technical support!

2018-05-17

Pros

One of the main things about this program that set it apart from others we vetted was the scheduling as well as reviewing capabilities.

Cons

- Could be more robust markup features/tools in the Review (ex: Adobe markup capability) - There are too many ways to do/view the same thing such as say Setting a Task status, this becomes confusing to a lot of users because the mark a review complete and think that they have completed their task but they still need to clear their task as a predecessor - The Tabs on the left (ex: Campaigns, Notes, Reviews) should be customizable viewing like other columns - The Priority list View in My Work should have dynamic column headings to sort tasks by due date like it is able to do in Sort ListView not just dragging and moving tasks into position

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
( company, 501-1000 employees)

While at first it can seem convoluted, once you dig in deep, you will realize how feature-rich it is

2018-04-19

Pros

The ability to divide projects on multiple levels (from campaigns to individual projects to individual tasks) and gate them based on what task has been completed is incredibly helpful.

Cons

The interface is not incredibly attractive, and when first getting used to the software, it can be hard to find what you are looking for.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Jeff Wert

Best project management software for mid-sized business

2019-01-19

Used greatly in our entire marketing department to handle creative projects.

Pros

Ease of use, great communicating tools internally and easily scaleable.

Cons

Took quite some time to iron out the bugs and make the software work for our purposes.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
Print Production Specialist (Insurance company, 501-1000 employees)
Verified Reviewer

Great for Marketing Groups

2018-12-07

Pros

Accountability for your team, web based, easy to use. Customizable & flexible.

Cons

This last update changed the way the Dashboard and Product detail pages look (format and layout) I really don't like the new look and it's harder to read and find what I need.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
Read more
Janet Reddick

Powerful, customizable tool to streamline processes

2020-06-05

Our team is working together more closely, using fewer emails and is working together to solve problems.

Pros

We're also keeping projects on track and on time.

Cons

It would be great to have an "out of the box" version for the most common notifications for each kind of user.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Jenn Fisher

Working on Efficiency

2017-02-27

There are many positive things about the new Robohead (clear list of new campaigns,) though 6 months into using it and I still find it confusing to use review areas and not have a way to archive versions of documents that are outdated but should still be available.

Pros

Search-ability (which was difficult in prior version of RoboHead)

Cons

Strange inability to archive as I go in review areas.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Kevin Rhatican

Robohead has been super beneficial!

2017-12-11

Pros

Robohead has helped us make organizational decisions about staffing already, and it's solidified our billing structure, shoring up losses that we were having due to a horrible process.

Cons

The request features, while practical, aren't visually customizable beyond having a logo in place.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Jessica Ford

Makes our process Easier

2018-03-16

Pros

It makes communicating with our marketing department about projects easy.

Cons

Its difficult to see your past projects and easily reference a past project.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Maile Widman

Big or small team you need Robohead

2018-04-24

Pros

With the ability to completely cater and restructure tasks, projects, campaigns, requests, and reviews Robohead helps our team be completely transparent in what we're doing, where we are, and what we've accomplished while also helping us determine where our speed bumps are within any given project.

Cons

There are some tasks that in a way I wish could be assigned to the same person instead of making redundant tasks, but that could also be where we need to make adjustments to how we operate as a team.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Affaf Arabbo

Easy to use and easy UI for internal customers as well!

2017-02-06

The functionality was useful to the entire marketing department and the UI was intuitive, even 12 years ago.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
erika zarzecki

RoboHead Review

2017-02-07

We use Robohead for around 50 projects in any given time frame and it helps up stay coordinated, on time, and up to date with our progress, communication, and scheduling!

Pros

Strong reporting capabilities.

Cons

Would like to have better support for Power point presentations, out of office scheduling.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Chelsea Koontz

Project management is difficult. Don't let anyone tell you differently.

2017-02-10

In the best of times, project management requires tracking down absent deliverables, analyzing data to predict when things will be done, and communicating information to stakeholders so they don't make your life miserable with aggressive update requests.

Pros

Ease of use, all-inclusive features

Cons

Almost too many features! Would like to see @mentions in reviews.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Ernie Peters

RoboHead Saved Us!

2017-02-06

We found that RoboHead not only met our needs, but that the customizable Request and Project forms, Task Schedules, Time Lines, and robust Report options provided us with a far superior workflow system than we had before.

Rating breakdown

Value for money
Ease of use
Features
Customer support
Source: Capterra
Helpful?   Yes   No
Read more