RoboHead Features

RoboHead

Project Management Tool for Marketing and Creative Teams

4.49/5 (85 reviews)

Competitor Feature Comparison

@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
Assignment Management
Billing & Invoicing
Budget Management
Calendar Management
Campaign Management
Client Management
Client Portal
Collaboration Tools
Commenting/Notes
Communication Management
Cost-to-Completion Tracking
Create Subtasks
Customizable Branding
Customizable Templates
Data Import/Export
Data Visualization
Document Management
Document Storage
Drag & Drop
Employee Activity Monitoring
File Management
File Sharing
File Transfer
Gantt/Timeline View
Idea Management
Issue Management
Kanban Board
Milestone Tracking
Monitoring
Multiple Projects
Percent-Complete Tracking
Portfolio Management
Prioritization
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Analytics
Real Time Data
Real Time Monitoring
Real Time Notifications
Real-time Updates
Remote Access/Control
Reporting & Statistics
Reporting/Project Tracking
Resource Management
Risk Management
SSL Security
Single Sign On
Status Tracking
Tagging
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
Traditional Methodologies
Visualization
Workflow Management
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@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
Assignment Management
Billing & Invoicing
Budget Management
Calendar Management
Campaign Management
Client Management
Client Portal
Collaboration Tools
Commenting/Notes
Communication Management
Cost-to-Completion Tracking
Create Subtasks
Customizable Branding
Customizable Templates
Data Import/Export
Data Visualization
Document Management
Document Storage
Drag & Drop
Employee Activity Monitoring
File Management
File Sharing
File Transfer
Gantt/Timeline View
Idea Management
Issue Management
Kanban Board
Milestone Tracking
Monitoring
Multiple Projects
Percent-Complete Tracking
Portfolio Management
Prioritization
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Analytics
Real Time Data
Real Time Monitoring
Real Time Notifications
Real-time Updates
Remote Access/Control
Reporting & Statistics
Reporting/Project Tracking
Resource Management
Risk Management
SSL Security
Single Sign On
Status Tracking
Tagging
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
Traditional Methodologies
Visualization
Workflow Management
Learn moreCompare App
@mentions
API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
Assignment Management
Billing & Invoicing
Budget Management
Calendar Management
Campaign Management
Client Management
Client Portal
Collaboration Tools
Commenting/Notes
Communication Management
Cost-to-Completion Tracking
Create Subtasks
Customizable Branding
Customizable Templates
Data Import/Export
Data Visualization
Document Management
Document Storage
Drag & Drop
Employee Activity Monitoring
File Management
File Sharing
File Transfer
Gantt/Timeline View
Idea Management
Issue Management
Kanban Board
Milestone Tracking
Monitoring
Multiple Projects
Percent-Complete Tracking
Portfolio Management
Prioritization
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Projections
Real Time Analytics
Real Time Data
Real Time Monitoring
Real Time Notifications
Real-time Updates
Remote Access/Control
Reporting & Statistics
Reporting/Project Tracking
Resource Management
Risk Management
SSL Security
Single Sign On
Status Tracking
Tagging
Task Editing/Updating
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Testing/QA Management
Third Party Integrations
Time & Expense Tracking
Time Tracking
Traditional Methodologies
Visualization
Workflow Management
Learn moreCompare App

RoboHead Feature Reviews

25 reviewers had the following to say about RoboHead's features:

Anonymous
Senior Investigations Analyst (Retail company, 10001+ employees)
Verified Reviewer

Marketing Made Easy

2018-02-08

Pros

The reporting feature is fairly robust; however, I am I am able to export data into a variety of places as I also work a lot with other reports in Excel and Access.

Cons

More often than not, I need to export data into Excel to create customized graphs for use in more finely tuned reports.

Rating breakdown

Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: GetApp
Helpful?   Yes   No
Read more
Andrew R.

Great Project Management System and Form Tool

2017-02-01

We've been using Robohead for over 10 years now for project management and the customizable form tool.

Pros

Robust tool for form building and online project management

Cons

Some features for the form building that would enhance the user experience would be ability to make multi page forms, put form field side-by-side instead of just below each other, and ability to modify multiple projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Alison C.

Spire

2020-11-18

[SENSITIVE CONTENT HIDDEN] have been amazing through the exploration and implementation process - knowledgeable, responsive and just a pleasure to work with.

Pros

Project initiation, project job jacket, schedule, proofing, task management and reporting all in one place.

Cons

The notes section is a bit cumbersome and difficult to sort through. Filters don't stay in place once you log out.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Scott B.

Robohead a great tool for project management

2020-11-17

Robohead has greatly increased efficiency in my department and allowed for dynamic project management. I would heartily recommend it.

Pros

It is also very helpful with task management, allowing custom reports and triggered notifications to keep on top of the work.

Cons

There a few missing features that would be helpful: private annotations on review comments, project completion triggered by all tasks being completed

Rating breakdown

Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Lisa K.

RoboHead Project Management System

2020-11-19

Prompt announcements of enhancements and issues being experienced (transparency). Easy-to-use functionality, messaging, record keeping.

Pros

Ease of setting up templates, training staff, running reports, sharing files.

Cons

We don't use a lot of the features because we are an in-house marketing department and don't do billable hours.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Alan F.

Great for marketing and design teams!

2018-04-17

Good, clean project management

Pros

Solid project management platform for design teams or marketers alike.

Cons

Such an intuitive and organized project management tool, except for that glaring oversight.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Alexander M.

Great tool for a daily project management use

2018-11-13

We were able to import all our data from our previous management tool which has thousands of project information since 2001.

Pros

The file review process is so nice, especially if you have many reviewers, Robohead put all the comments into one file and that help us save a lot of time and be more efficient.

Cons

You get an excel file that has to be formatted and that is very time consuming.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Sara R.

Good flexible project management system for growing teams

2020-11-17

Our overall experience with RoboHead has been very positive, however I think they could do a better job working with their client base to make sure they are getting the most out of the tool.

Pros

We launched this for our brand team to use 5 years ago, but in the last year have brought other teams like social, campaign mgmt, technology and data team project requests also into the platform.

Cons

I wish it had a better editorial calendar feature so we could bring our content team onboard.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Jay S.

Robohead is great solution to creative project management.

2019-11-11

We were facing a failing software solution and Robohead helped us to quickly get up and running with a PM solution that worked.

Pros

Plus the tracking capabilities were awesome.

Cons

Not as customizable as I would like.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No

Response from Aquent


Thanks for the kind words, Jay! We greatly appreciate having ITW Global Brands as part of the RoboHead family!

Please don't hesitate to reach out to our Customer Support team regarding any customization issues you experience. We're always ready to help!

Cheers!
- The RoboHead Team

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Sarah K.

RoboHead has been super helpful for our organization. It allows us to all stay connected and aware!

2017-07-12

Pros

- Easy to use - Clean, detailed reports - Allowing of unlimited number of "clients" - The support staff that is always available and willing to help!

Cons

- Not being able to link projects to multiple campaigns - That we aren't able to set our reports up by user like we did in our previous reports

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Source: Capterra
Helpful?   Yes   No
Read more
Rhilee K.

Helpful new project management platform

2020-11-11

The experience with RoboHead has been great so far! We have only been using the platform for less than 3 months, but the implementation, training, and support has been A+. It seems like everyone at RoboHead is dedicated to providing the best software for your business needs, or the best support possible, and even has an area where you can submit enhancement suggestions - amazing!!

Pros

The ability to holistically look at a campaign, then narrow down to a project, or task view, but also see all tasks and reviews together on a project view, make for great organization!

Cons

Robohead does not have a high-level team or account calendar (yearly, but able to be viewed monthly), which would be super helpful when looking at, for example, all the campaigns going on for the year or quarter, or seeing which social media posts or blog posts are planned to go out on a certain day.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Aquent


Thanks for the feedback, Rhilee! We have plans to enhance our calendaring functionality, so stay tuned! Cheers!

Read more
Anonymous
( company, 501-1000 employees)

A well thoughtout program that is great for sharing and organizing projects

2018-04-19

Pros

It was made project management fast and hassle-free.

Cons

It's not the most aesthetically pleasing UI compared to other programs.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Jiemin Y.

Overall good product

2020-11-11

Pros

It is pretty easy to navigate the page without receiving any training.

Cons

The visual is a bit dull compared to other project management tools I used before liks Asana.

Rating breakdown

Ease of use
Features

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Michelle R.

Robohead Feedback

2017-02-13

While Robohead has a lot of great features, we run into quite a few issues with it and as admin for our department, I have to answer and/or explain a lot of these issues and deal with complaints. Not a great experience.

Pros

The ability to keep track of projects and also use for tasks and time management.

Cons

Lots of errors, review process doesn't quite suit our needs.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

4/10
Source: Capterra
Helpful?   Yes   No
Read more
Andrew W.

Project Management and More

2017-02-06

Robohead not only acts as a solid project management tool, but the benefits of reporting has been instrumental in supporting the need for justifying new staff in addition to demonstrating work volume by department teams and team members.

Pros

Reporting capabilities Review functionality Having notes snyc with emails

Cons

Customizing Task schedules (adding or removing Tasks and inefficiencies) Having no way to assign delegates for team members during absences

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10

Recommendations to others considering RoboHead

Having all team members working to embrace the system is essential. Producing user best practices to fit actual working processes aid in overcoming Task transitionary (when a project Task changes from one team member to another) gaps that can occur

Source: Capterra
Helpful?   Yes   No
Read more
Jake H.

Great Project Management Tool

2020-11-11

This is my first time using project management software and I have really enjoyed the experience.

Pros

The ability to balance multiple projects, monitor deadlines, and add new tasks in a seamless projects really eliminates the chances of projects slipping through the cracks. Robohead also regulates a common process that is agreed upon throughout the company.

Cons

The inability to filter completed projects makes it sometimes hard to find projects in the archives.

Rating breakdown

Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Melissa C.

Best Project Management Tool Out There for Creative and Marketing Teams!

2017-02-21

During that time, we've looked at other PM platforms just to make sure we were keeping up with the times but no other option has ever compared to Robohead's ease of use, functionality, intuitive interface, and customer support team.

Pros

ease of use, reporting

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Karol N.

Keeps me on track, eliminates email madness

2017-02-07

Robohead is easy and flexible - you can develop a highly detailed campaign brief or simply open a project and associate tasks, receiving an email reminder at due date.

Pros

Ease, flexibility of use Love the review mode - make revisions and the vendor is alerted Can share reviews across the team without forwarding attachments Eliminates need for email attachments and finding most recent version Love the library where even very large final files can be uploaded and shared

Cons

I've had some issues with functionality (not saving the content of a project summary) but believe it to be browser-related vs.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Guillermo C.

Simplifying Project Management

2020-11-16

Pros

Great tool for a daily project management use.

Cons

Not enough customization. Lack training material to maximize usage.

Rating breakdown

Ease of use
Features

Time used: 2+ years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Nicole S.

Robohead

2020-11-17

Robohead has made some great updates over the past two years. I still find it to be a little clunky and feel that it could be more aesthetically pleasing, but overall it's a good tool.

Pros

I really like the review tool - they just made some great updates that allow you to attach photos to your comments which is really helpful!

Cons

We have found it very difficult to get the data we need out of the system.

Rating breakdown

Value for money
Ease of use
Features

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

6/10
Source: Capterra
Helpful?   Yes   No
Read more
Elizabeth C.

Great tool for project management

2020-11-19

Great tool for keeping track of several projects with nice reporting functions.

Pros

Great tool for keeping track of several projects with nice reporting functions.

Cons

It would also be nice to show projects with upcoming due dates clearer for status reports.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Heather C.

Amazing customer service but missing some features

2020-11-17

Back end is mainly where our frustrations lie with reporting (we have a call set up with customer service to see if we can have a breakthrough there) and not being able to create multiple forms for different types of projects.

Pros

The review tool was a game-changer for our team. Real-time problem-solving has been a huge help for us as well.

Cons

I inherited this software which was chosen by a design manager with HEAVY influence from our web developer who has moved to a different role and isn't available to fix these up for us.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Read more
Nicole N.

Software Review

2020-11-19

There is no way that our little team of 2 could keep all of that straight and get half the amount of work done that we do if we didn't have a software that could help us track and automate to help keep those projects moving.

Pros

I like that there are automation features within the software itself. It's very helpful to be able to set something up on the front end and rarely have to adjust once it gets going.

Cons

In a perfect world, I would love for a request to get submitted, you look it over, approve it, assign the team, choose all of the templates needed and the system does the rest for you and builds out Campaigns and individual projects.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Janet R.

Powerful, customizable tool to streamline processes

2020-06-05

Our team is working together more closely, using fewer emails and is working together to solve problems. We hope to use more of the features as we continue to ramp up.

Pros

We're also keeping projects on track and on time.

Cons

It would be great to have an "out of the box" version for the most common notifications for each kind of user.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Marie L.

Good management system

2020-11-16

I like the ability to create campaigns.

Pros

I like that all tasks and comments can be kept together, as well as reviews and various versions of reviews. I like the ease of editing online.

Cons

It would be helpful if two clients within the same unit could track from start to finish.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more