getapp-logo

App comparison

Add up to 4 apps below to see how they compare. You can also use the "Compare" buttons while browsing.

Software categoriesBlog & researchAbout us

GetApp offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links. 

Table of Contents

usersusersusers

Talk with us for a free 15-min consultation

Expert advisors like Chase, who have helped 1,000+ companies, can find the right software for your needs.

Top Rated Nonprofit Accounting Software with Expense Tracking in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Expense tracking allows nonprofits to accurately monitor expenditures, categorize expenses by vendor or account, attach documentation, and create detailed reports. This ensures transparent fund management and simplifies compliance with grant and donor requirements. Our reviewers in nonprofit accounting software rated this feature as highly important.

3 Best Nonprofit Accounting Software with Expense Tracking

  • QuickBooks Enterprise
  • QuickBooks Online Advanced - Highest rated for expense tracking
  • QuickBooks Online

See other top Nonprofit Accounting products with expense tracking

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the nonprofit accounting software category. They also needed to have sufficient reviews about expense tracking, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for expense tracking based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

QuickBooks Enterprise logo

QuickBooks Enterprise

4.5
(20.5K)
visit website

User insights about the expense tracking feature

Reviewers highlight the convenience and efficiency of QuickBooks Enterprise's expense tracking. They appreciate the ability to categorize expenses, track them in real-time, and generate detailed reports. Users report that the software simplifies budgeting and financial decision-making by providing accurate expense data. They also mention the ease of integrating with bank accounts and the ability to scan and upload receipts. However, some users find the setup process challenging and note occasional inaccuracies in tracking.
“Record keeping with QB is both easy and detailed. You are able to set up the expense accounts as detailed as you need. I am able to properly allocate every expense to the appropriate account. You can also attach individual invoices to each expense for through record keeping.”
CS

Carolyn S.

Office Manager

“The expense tracking feature in QuickBooks Desktop Enterprise is really helpful. It makes it easy to keep track of all my business expenses, and I can easily generate reports to help me track my spending.”
BT

Brahim T.

Freelancer

Nonprofit Accounting key features coverage

QuickBooks Enterprise offers 5 out of the 5 key features for Nonprofit Accounting software identified by reviewers:

Accounting4.6
General Ledger4.5
Financial Reporting4.6
Income & Balance Sheet4.6
Bank Reconciliation4.5

Pros and cons based on 20,593 verified reviews

61% of users rated QuickBooks Enterprise 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 20,593 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Comprehensive expense tracking

Ideal for small businesses

Effective financial management

Streamlined bookkeeping

Efficient tax management

Cons:

Frequent issue resolution challenges

Slow performance speed

Disruptive software updates

High cost concerns

Unreliable customer service

See pros and cons details

Pricing

Starting price:$2210 flat rate/per year|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

QuickBooks Online Advanced logo
4.4
(1K)

User insights about the expense tracking feature

Reviewers appreciate QuickBooks Online Advanced's expense tracking capabilities, highlighting its ease of use in recording, categorizing, and tracking expenses. They find the automatic syncing with bank accounts and the ability to scan and upload receipts particularly valuable. Users report that the software helps with budgeting, running expense reports, and managing business finances efficiently. They also mention the integration with legal software and the ability to break down expenses into subcategories as beneficial aspects.
“QBO easily tracks and accounts for Expense Tracking in a way that is integrated with our bank accounts and legal software. It is easily searchable. There are many features I am not even familiar with yet. ”
CG

Catherine G.

Attorney

“All of my purchases that I use my business debit or credit cards anre automatically tracked in QB Online Advanced. I can easily run an expense report for any selected date range. ”
ST

Shannon T.

Owner operator

Nonprofit Accounting key features coverage

QuickBooks Online Advanced offers 5 out of the 5 key features for Nonprofit Accounting software identified by reviewers:

Accounting4.6
General Ledger4.4
Financial Reporting4.5
Income & Balance Sheet4.6
Bank Reconciliation4.5

Pros and cons based on 1,035 verified reviews

60% of users rated QuickBooks Online Advanced 5 out of 5 stars, while 4% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,035 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Convenient remote access

Efficient bookkeeping

Comprehensive tracking features

Robust financial management

Organized multi-entity management

Cons:

Challenging issue resolution

Limited desktop version compatibility

High costs and confusing pricing

Inconsistent customer service

Subpar mobile accessibility

See pros and cons details

Pricing

Starting price:$235 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

QuickBooks Online logo
4.3
(8.3K)

User insights about the expense tracking feature

Users find QuickBooks Online's expense tracking highly efficient and user-friendly. They appreciate the automatic syncing with bank and credit card accounts, the ability to scan and upload receipts, and the automated categorization of expenses. Reviewers indicate that the software helps in monitoring spending, generating detailed expense reports, and managing budgets. They also value the customization options for categorizing expenses and the seamless integration with other financial tools like Concur and Bill.com.
“Very good and impressive- Expense tracking on QuickBooks allows you to easily categorize expenses, generate reports, and claim deductions. It can save time, reduce errors, and improve tax compliance.”
LS

Lisa S.

CMO

“I can monitor the companies expenses effortlessly using this feature. It allows for us to see the categories of expenses too so we are aware where we are spending the company's funds the most. ”
LM

Llana M.

Online Instructor

Nonprofit Accounting key features coverage

QuickBooks Online offers 5 out of the 5 key features for Nonprofit Accounting software identified by reviewers:

Accounting4.5
General Ledger4.4
Financial Reporting4.4
Income & Balance Sheet4.5
Bank Reconciliation4.4

Pros and cons based on 8,328 verified reviews

57% of users rated QuickBooks Online 5 out of 5 stars, while 5% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 8,328 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Cloud-based accessibility

Ideal for small businesses

Seamless integrations

Comprehensive accounting features

Efficient tax management

Cons:

Frequent bugs and crashes

Limited desktop features

Recurring costs and price increases

Inadequate customer support

Complicated transaction management

See pros and cons details

Pricing

Starting price:$38 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Nonprofit Accounting Software with Expense Tracking in 2026

Blackbaud Financial Edge NXT logo

Blackbaud Financial Edge NXT

Cloud fund accounting software for social good organizations

visit website
Financial Edge NXT delivers comprehensive fund accounting tools that allow organizations to streamline financial processes and demonstrate accountability

Read more about Blackbaud Financial Edge NXT

Users also considered
Fund EZ logo

Fund EZ

Accounting Software Built for Your Nonprofit

visit website
Empower your nonprofit with Fund EZ! Effortlessly create and track budgets for diverse funds, programs, projects, grants, funding sources, and departments. Achieve financial excellence with Fund EZ's all-in-one solution!

Read more about Fund EZ

Users also considered
Aplos logo

Aplos

Category Leaders

Aplos: where every dollar finds its purpose

visit website
Aplos provides the robust accounting framework necessary to track restricted vs unrestricted funds and generate comprehensive, auditor-friendly reports. Our features are crafted to aid budgeting, automate complex allocations, and provide real-time insights into your financial health.

Read more about Aplos

Users also considered
Sage Intacct logo

Sage Intacct

Category Leaders

Best-in-class Cloud ERP for Finance

visit website
The #1 Nonprofit Cloud Accounting and Financial Management System Powering Mission-Driven Nonprofits. The AICPA’s preferred provider.

Read more about Sage Intacct

Users also considered
MIP Accounting logo

MIP Accounting

Fund accounting for government organizations and nonprofits

visit website
MIP Fund Accounting is a comprehensive, configurable fund accounting solution designed to meet and handle the complex financial management and fund accounting needs of nonprofit and government organizations.

Read more about MIP Accounting

Users also considered
QuickBooks Enterprise logo
Category Leaders

Enterprise accounting, FSM and inventory management solution

QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access to customer, employee, and vendor information. The software includes tools for managing inventory, shipping, sales orders, pricing, tasks, invoicing, reporting, and more.

Read more about QuickBooks Enterprise

Users also considered
QuickBooks Online logo
Category Leaders

Accounting and business management software

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

Read more about QuickBooks Online

Users also considered
QuickBooks Online Advanced logo
Category Leaders

Accounting & business management for small businesses

QuickBooks Online Advanced is a web-based accounting & business management solution which enables small businesses to track sales, inventory, financial accounts & payroll from a single dashboard

Read more about QuickBooks Online Advanced

Users also considered
NetSuite logo
Category Leaders

AI-powered cloud-based business management suite

NetSuite's ERP provides one integrated, cloud solution to manage your entire organization and accelerate your mission. Gain efficiencies with a powerful nonprofit fiscal management system built to meet the unique needs of your nonprofit.

Read more about NetSuite

Users also considered
Sage Accounting logo

Accounting software for small businesses

Sage Accounting is an accounting system for small business owners. It has features to help users forecast their cashflow, send and track invoices and act on real-time reporting. Users can manage their business from anywhere, at any time, from the cloud and with mobile functionality. Sage Accounting application is available for iOS and Android.

Read more about Sage Accounting

Users also considered
MoneyMinder logo
Category Leaders

Simple accounting software for volunteers.

Simple nonprofit accounting software for volunteer-based groups (PTAs, PTOs, Booster Clubs, Sports Teams, Scouts, Service Clubs, etc.)

Read more about MoneyMinder

Users also considered
MonkeyPod logo

Your all-in-one nonprofit management platform

MonkeyPod is an all-in-one platform to manage nonprofit accounting, donor management, grants management, CRM, email marketing, online fundraising, and more. Add unlimited users, CRM entities, email subscribers, online fundraising pages, pipelines, and more at no additional cost.

Read more about MonkeyPod

Users also considered
Kashoo logo

Online accounting software for small businesses

Kashoo is simple cloud accounting for small business owners who want the control and simplicity of doing their own books. It provides small business owners with the ability to run their business the way they want to, with tools for invoice management, payment processing, reporting, and more.

Read more about Kashoo

Users also considered
ZipBooks logo

Accounting and online invoicing software

ZipBooks is a cloud-based accounting software that caters to the bookkeeping and accounting needs of small to medium-sized businesses and bookkeeping firms. The solution offers core accounting, financial reporting, online invoicing, expense tracking, credit card processing, and more.

Read more about ZipBooks

Users also considered
OneStream logo

Corporate performance management solution for enterprises

OneStream is a unified corporate performance management (CPM) solution which enables businesses to manage their financial reporting, budgeting & forecasting

Read more about OneStream

Users also considered
Martus logo

Budgeting & accounting for churches

MartusTools is a cloud-based budgeting & accounting solution designed to help churches streamline their budgeting & accounting processes with online dashboards, scorecards, statistics, & financial reports like departmental account views, dimensional view summaries, forecast views, & more

Read more about Martus

Users also considered
Multiview ERP logo

Enterprise resource planning (ERP) solution

Multiview is a highly-scalable modular ERP software for scaling organizations which require more automation, control and insight into their operations. A fully-integrated suite of financials ranges from core accounting, budgeting and forecasting to materials management and workflow approvals.

Read more about Multiview ERP

Users also considered
iplicit logo

Cloud-based accounting and financial management software

iplicit is a cloud-based software designed for businesses of all sizes that helps streamline accounting processes, generate business reports, and analyze financial datasets on a unified platform. Key features include summary charts, multi-currency, and purchase orders.

Read more about iplicit

Users also considered
MYOB Business logo

Online accounting & payroll for every business

Small Business cloud based accounting software to automate payroll, manage financial performance, tax and all your accounting needs.

Read more about MYOB Business

Users also considered
AccountsIQ logo

Cloud-based accounting software for medium-sized businesses

AccountsIQ is cloud-based accounting software that assists businesses in construction, retail, hospitality, and other sectors with cash flow forecasting, budgeting, and financial reporting.

Read more about AccountsIQ

Users also considered
Denali Fund logo

Nonprofit accounting software

Denali FUND by Cougar Mountain Software is a cloud-based and on-premise accounting software designed specifically to help nonprofit organizations streamline & manage all accounting processes, including accounts payable & receivable, general ledger, bank reconciliation, payroll, and more

Read more about Denali Fund

Users also considered
Approveit logo

Automate approval workflows across your entire company!

Approveit automates approval workflows right in Slack or Email. Integrations with XERO, QuickBooks, Freshbooks, Jira, and over 3000 apps through Zapier help to avoid routine manual tasks. Submit and approve requests anytime, in one place!

Read more about Approveit

Users also considered
Clay logo

Software contable y financiero en Chile

Clay es el software contable y financiero en la Chile que conecta a contadores y dueños de negocio en un mismo lugar. Es el punto de encuentro donde ambos pueden trabajar con la misma información, siempre actualizada y respaldada desde sus fuentes de verdad: 14 bancos, SII y TGR.

Read more about Clay

Users also considered
Infor SunSystems logo

Financial management software that can adapt to any market

Infor SunSystems is designed to help businesses handle accounting management, including nominal ledger, payables, and receivable ledgers, cashbook, multi-currency, and multi-dimensional analysis from one single source.

Read more about Infor SunSystems

Users also considered
Xledger logo

Empower ambition with Xledger.

Xledger is a true-cloud financial software that serves over 18,000 customers worldwide. For over 20 years, Xledger has been a leader in automated accounting software and has been empowering ambitious companies around the globe.

Read more about Xledger

Users also considered

Key features for Nonprofit Accounting software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Accounting: Reviewers appreciate the detailed record-keeping, customizable reports, and ease of tracking restricted funds. It simplifies accounting for non-accountants and integrates well with CRM and donation platforms. 100% of reviewers rated this feature as important or highly important.
  • General Ledger: Users value the ability to track all income and expenses, customize charts of accounts, and generate detailed reports. The general ledger facilitates accurate financial management and reconciliation. 99% of reviewers rated this feature as important or highly important.
  • Financial Reporting: Reviewers highlight the customizable reports, ease of use, and accurate financial documentation. It supports decision-making, transparency, and effective communication with boards and stakeholders. 98% of reviewers rated this feature as important or highly important.
  • Income & Balance Sheet: Users appreciate the clear layout, ease of customization, and ability to track financial standings. It helps manage transparency, compare financial performance, and generate essential reports. 97% of reviewers rated this feature as important or highly important.
  • Bank Reconciliation: Reviewers find the bank reconciliation process straightforward and time-saving. Integration with bank accounts and automated matching of transactions simplify managing cash positions and maintaining accurate records. 95% of reviewers rated this feature as important or highly important.