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Top Rated Digital Signature Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions in digital signature software ensure that only authorized individuals can view, edit, or sign documents. This protects sensitive information, prevents unauthorized changes, and maintains document integrity. Our reviewers in digital signature software rated this feature as important.

6 Best Digital Signature Software with Access Controls/Permissions

Product
User rating
Starting price
Jotform logo
4.7
(2.7K)
39
flat rate/per month
learn more
Box logo
4.4
(5.6K)
20
per user/per month
learn more
Xodo Sign logo
4.8
(2.8K)
10
per user/per month
learn more
iLovePDF logo
4.7
(1.7K)
9
flat rate/per month
learn more
SignWell logo
4.9
(2.6K)
12
flat rate/per month
learn more
DigiSigner logo
4.8
(1.4K)
25
per user/per month
learn more

See other top Digital Signature products with access controls/permissions

How we picked the 6 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Digital Signature software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 6 best products

Jotform logo
Reviews Sentiment
 
 
 
1-2(41)
3-4(700)
5(2,040)
Key Features
Electronic Signature4.6
Data Security4.7

User insights about the access controls/permissions feature

Reviewers appreciate Jotform's access controls/permissions for managing form access and ensuring data security. They find it useful for setting different permission levels, controlling user activity, and safeguarding sensitive information. Users highlight the feature's flexibility and ease of use, which supports secure collaboration and effective workflow management.
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“JotForm provides access controls and permission settings, allowing administrators to control who can access, edit, and submit forms.”
DN

Debbie N.

Manager

“In essence, access controls and permissions in Jotform empower you to: Safeguard sensitive data Manage user access effectively Facilitate secure collaboration Optimize form workflows”
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Muhammad G.

Document Controller

Starting price
39flat rate /
per month
learn more
Pros and Cons based on 2,781 verified reviews
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Effortless form creation

Efficient survey development

Convenient diGital signatures

Restrictive usage limits

High cost for advanced features

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
Electronic Signature4.3
Data Security4.5

User insights about the access controls/permissions feature

Reviewers highlight Box's detailed and customizable access controls/permissions, allowing users to set specific permissions for viewing, editing, or sharing documents. They find it easy to add or remove users, manage permissions, and ensure document security. Users appreciate the granular control over content access, which supports secure collaboration.
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“Box allows you to choose who can access or edit certain files. I could even set expiration dates for shared links and disable downloading to keep people from accessing at a later time (for privacy reasons).”
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Melanie M.

Owner

“Again, as a Defense Attorney, having protected, documented and encrypted access to sensitive files is a critical aspect of practicing law and is an area that Box affords clear value. In general, you cannot prevent someone from forwarding and email with attachments. However, with Box you can eliminate that concern by limiting access or terminating access after a certain period of time. Further, you can limit individuals from downloading content and simply making content "read only." Frankly, I believe that the areas of Access Control and Access or Content Permission is where Box truly stands apart and shows its true value. ”
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David M.

Attorney and Managing Partner

Starting price
20per user /
per month
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Pros and Cons based on 5,622 verified reviews
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Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Xodo Sign logo
Reviews Sentiment
 
 
 
1-2(3)
3-4(419)
5(2,411)
Key Features
Electronic Signature4.9
Data Security4.8

User insights about the access controls/permissions feature

Reviewers indicate that Xodo Sign's access controls/permissions are easy to configure and essential for managing document security. They appreciate the ability to set different access levels, such as view or edit, and find the feature useful for team environments. Users highlight the balance between usability and security, ensuring only authorized access.
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“Great because give the control to the one who's sending the document and let him decide who can edit or visualize the document.”
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Camilo C.

Talent Acquisition Specialist.

“Setting different access for different team members is a great feature for a growing team like ours!”
AU

Abigail U.

Office Manager

Starting price
10per user /
per month
learn more
Pros and Cons based on 2,833 verified reviews
Verified reviewer profile picture

Automated signature reminders

Efficient e-signature service

Streamlined client management

Inconsistent form field functionality

Issues with email sending

See pros and cons details
iLovePDF logo
Reviews Sentiment
 
 
 
1-2(5)
3-4(394)
5(1,348)
Key Features
Electronic Signature4.4
Data Security4.4

User insights about the access controls/permissions feature

Reviewers appreciate iLovePDF's access controls/permissions for protecting sensitive documents and managing who can view or edit files. They find the feature easy to use and essential for ensuring document security and confidentiality. Users value the integration with Google Drive and the ability to set selective permissions for enhanced data protection.

See related user reviews

“Access Controls/Permissions allows you to restrict access to your PDF documents, ensuring that only authorized people can view, edit, or download them. This can help to protect sensitive or confidential information from unauthorized access or data breaches.”
WT

Wajeeha T.

Search Engine Evaluator

“Access controls in iLovePDF help protect sensitive documents, manage who can view or edit files, and ensure only authorized users perform various actions and supporting secure and efficient document handling.”
RW

Rooshan W.

Medical Officer

Starting price
9flat rate /
per month
learn more
Pros and Cons based on 1,747 verified reviews

Seamless user experience

Versatile file merging and conversion

Intuitive user interface

Efficient PDF merging

Convenient diGital signature

Intrusive advertisements

Restrictive file size limits

Inaccurate OCR scanning

Slow file upload and download

See pros and cons details
SignWell logo
Reviews Sentiment
 
 
 
1-2(3)
3-4(232)
5(2,379)
Key Features
Electronic Signature4.9
Data Security4.8

User insights about the access controls/permissions feature

Reviewers appreciate SignWell's access controls/permissions for ensuring sensitive documents are securely accessed by the right people. They find it easy to set up and user-friendly, allowing specific individuals to view, sign, or edit documents. Users value the ability to control the order of signers and the security provided by these controls.

See related user reviews

“Some people must sign, some must view, I like to sign last and I can even choose the order of who signs.”
FS

Freddie S.

Director Landlord

“Giving access to the right people, especially with sensitive documents.”
JL

James L.

Principal

Starting price
12flat rate /
per month
learn more
Pros and Cons based on 2,614 verified reviews

High accessibility and ease of use

Ideal for small businesses

Limited field customization

See pros and cons details
DigiSigner logo
Reviews Sentiment
 
 
 
1-2(6)
3-4(287)
5(1,157)
Key Features
Electronic Signature4.9
Data Security4.7

User insights about the access controls/permissions feature

Reviewers find DigiSigner's access controls/permissions straightforward and effective for ensuring document security. They appreciate the ability to limit access to authorized users, enhancing privacy and preventing unauthorized access. Users value the simplicity and reliability of these controls, which help manage document flow securely.

See related user reviews

“Access controls limit access to information and information processing systems. When implemented effectively, they mitigate the risk of information being accessed without the appropriate authorisation, unlawfully and the risk of a data breach.”
SD

Siham D.

Account Executive

“It gives enough security to know that only the authorized people are accessing the documents”
KL

Kayla L.

Client Services

Starting price
25per user /
per month
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Pros and Cons based on 1,450 verified reviews

Effortless setup process

Intuitive user experience

Limited document uploads

See pros and cons details

Other Top Rated Digital Signature Software with Access Controls/Permissions in 2026

Docusign logo

Electronic signature & document approval software

learn more
Docusign is a cloud-based digital signature platform that allows businesses to create, commit to, and manage their agreements on a centralized dashboard. The IAM for Sales application streamlines the sales contracting process, enabling sellers to create optimal deals more independently, close them faster, and extract more value. Its IAM for Customer Experience application transforms time-consuming processes into engaging experiences that build long-lasting customer relationships and drive scale.

Read more about Docusign

Users also considered
SignWell logo
Category Leaders

Cloud-based electronic signature solution.

learn more
SignWell is a cloud-based electronic signature software that provides businesses across all industries with the tools to capture legally binding eSignatures on documents. The platform offers features such as customizable templates, configurable workflows, audit reports, and more.

Read more about SignWell

Users also considered
Adobe Acrobat logo

PDF editing with e-signatures and document review tools

learn more
Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Xodo Sign logo
Category Leaders

Cloud-based digital signature tool for online documents.

learn more
Xodo Sign (formerly eversign) is a digital signature platform which enables small to large businesses to streamline the document signing process with advanced tools to manage, approve, send, and sign documents legally, all while staying secure and compliant.

Read more about Xodo Sign

Users also considered
Box logo

AI-driven content, collaboration and workflow management

learn more
Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

learn more
Jotform Sign is the automated e-signature experience designed to streamline your workflow. With field detection, an intuitive builder, and integrations with great automation tools, Jotform Sign is the most efficient way to collect e-signatures.

Read more about Jotform

Users also considered
iLovePDF logo

Document generation and management software

learn more
Sign, send, and track documents securely with advanced digital signatures, audit trails, and customizable branding for a professional touch. Part of a suite of 25+ tools, it also supports editing, OCR, and more—available on Mobile, Desktop, and with API automation.

Read more about iLovePDF

Users also considered
DigiSigner logo
Category Leaders

Cloud-based digital signature solution for documents.

learn more
DigiSigner is a cloud-based digital signature solution designed to streamline the document signing process for businesses of all sizes. With its user-friendly interface, DigiSigner empowers users to sign documents online quickly and securely. The platform is fully compliant with major eSignature laws, including ESIGN, UETA, and European eIDAS, ensuring all signatures are legally binding and recognized in court.

Read more about DigiSigner

Users also considered
Dropbox Sign logo

Intuitive eSignatures trusted by millions

learn more
HelloSign provides legally binding, 100% digital eSigatures through our best-in-class developer API or our easy-to-use web and mobile interfaces.

Read more about Dropbox Sign

Users also considered
Smallpdf logo

PDF document management and conversion suite

learn more
Smallpdf is a desktop, mobile & cloud-based PDF document management and conversion tool, providing a suite of 21 tools to create, convert and edit documents.

Read more about Smallpdf

Users also considered
PandaDoc logo

Cloud-based tool for creating, editing and signing documents

learn more
Save time and boost your productivity with Electronic Signatures. Now you can send, sign, and approve documents faster than ever. Reduce the length of your sales cycle and give customers a better experience with legally binding eSignatures.

Read more about PandaDoc

Users also considered
pdfFiller logo

Online PDF form filler & editor

learn more
pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

Read more about pdfFiller

Users also considered
Foxit eSign logo

Secure, legally binding electronic signature software

learn more
Foxit eSign is a #1 top-rated electronic signature software that can be used to quickly and easily send, sign, and complete contracts and important documents securely. Used by companies and individuals all over the world and in most industries.

Read more about Foxit eSign

Users also considered
HoneyBook logo

Client management for freelancers & SMBs

learn more
Everything you need to do business: proposals, contracts, payments, digital signatures, & more.

Get started with a 7 day free trial today.

Read more about HoneyBook

Users also considered
dotloop logo

Real estate transaction management software

learn more
dotloop provides a cloud-based platform that consolidates form creation, digital signing, and real estate systems, enabling users to streamline operations through real-time transaction visibility. Targeted towards managing brokers and team leaders, dotloop equips them with essential tools to optimize their agents' performance and overall business operations. Key features of dotloop include real-time visibility facilitated by reporting tools like dotloop charts and report builder.

Read more about dotloop

Users also considered
Revver logo

Cloud based, dynamic document-work management system

learn more
Revver automates document-centric work and enables document-work collaboration. It is built for financial service organizations, insurance companies, and back-office departments across many industries, including healthcare, manufacturing, social care, IT, and many others.

Read more about Revver

Users also considered
Odoo logo

All-in-one open-source business software

learn more
Odoo is an all-in-one, open-source business platform covering CRM, Sales, Accounting, Inventory, Manufacturing, and Projects. It’s fully integrated, customizable, and scalable for companies of any size or budget.

Read more about Odoo

Users also considered
Signaturely logo

Cloud-based eSignature solution for businesses.

learn more
Signaturely is a cloud-based electronic signature platform that allows users to upload documents and get them signed on a centralized dashboard. The solution offers a three-step process, allowing users to first prepare their document by uploading a file or using a pre-built template, then send it to the signer, who can view and sign the document on any device.

Read more about Signaturely

Users also considered
airSlate SignNow logo

Cloud-based digital signature tool for digital documents.

learn more
signNow is a cloud-based electronic signature solution which enables the capture of legally-binding signatures through any device, with native apps for Android & iOS. The software offers single and multi-party signing with specific signing order, authentication tools, cloud storage integration, and more.

Read more about airSlate SignNow

Users also considered
Signeasy logo

eSignature and contract management platform for businesses.

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Signeasy is an AI powered cloud-based solution designed to help businesses streamline signature collection. Businesses in the banking, construction, education, healthcare, human resources, IT operations, legal, real estate and sales use Signeasy to sign, send, and manage contracts digitally.

Read more about Signeasy

Users also considered
Nitro PDF logo

Document generation and management software

learn more
Sign any document, on any device, from anywhere with Nitro’s secure and compliant eSignature software. Expedite contracts, support remote work, ensure regulatory compliance and track all your eSignatures in real time. Nitro Sign makes eSignature processes fast, easy, and affordable.

Read more about Nitro PDF

Users also considered
SignRequest logo

Cloud-based solution for digital signing.

learn more
SignRequest is a cloud-based electronic e-signature solution which enables users and their partners to approve and digitally sign documents online. We make signing documents secure, fast, easy and affordable for everyone.

Read more about SignRequest

Users also considered
Qwilr logo

Document design and automation tool for sales teams.

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Qwilr is a document design and automation tool for sales teams, including e-sign, analytics and integrations with CRM and business software.

Read more about Qwilr

Users also considered
Progress ShareFile logo

Secure file sharing and sync

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Progress ShareFile provides users with the ability to send, receive and share large business files securely. Through the ShareFile portal, offer clients a personalized, company-branded and password-protected platform from which to collaborate on files.

Read more about Progress ShareFile

Users also considered
Mifiel logo

Electronic signature tool with API & customizable branding

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Mifiel, a Mexican e-sign solution crafted alongside law experts, offers complete legal certainty and is NOM-151 compliant.

Read more about Mifiel

Users also considered

Key features for Digital Signature software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Electronic Signature: Reviewers highlight the convenience of electronic signatures for remote signing, time savings, legal compliance, and secure transaction management. 97% of reviewers rated this feature as important or highly important.
  • Data Security: Users emphasize the importance of robust data security measures, including encryption and access controls, to protect sensitive information and maintain confidentiality. 94% of reviewers rated this feature as important or highly important.
  • Multi-Party Signing: Reviewers value the ability to obtain signatures from multiple parties efficiently, allowing for streamlined processes and clear tracking of all signatures. 91% of reviewers rated this feature as important or highly important.
  • Authentication: Users appreciate various authentication methods to ensure signers' identities, enhancing document security and preventing unauthorized access. 89% of reviewers rated this feature as important or highly important.
  • Mobile Signature Capture: Users find mobile signature capture beneficial for signing documents on the go, increasing flexibility and efficiency. 89% of reviewers rated this feature as important or highly important.
  • Audit Trail: Reviewers appreciate the detailed audit trail feature for tracking document history, ensuring transparency, and providing legal evidence of actions taken. 81% of reviewers rated this feature as important or highly important.