PTminder Pricing, Features, Reviews & Comparison of Alternatives


Web-based personal training business management soltuion

4.56/5 (198 reviews)

PTminder overview

PTminder is a cloud based and mobile ready personal trainer software suitable for individual trainers as well as small or mid-sized gyms and training facilities. The solution help institutes to efficiently manage their front-desk operations and administrative activities including such things as member details & registrations, class booking, trainer scheduling, and payments.

With PTminder businesses can schedule and display online classes on a calendar, accessible by both trainers and members. Each member gets a personalized account to keep a track of their booking history, scheduled appointments, trainer communications, making payments and more. Members can then register and book their place for a class as per their convenience and place availability. Training facilities can create and manage a central database of member details. PTminder is capable of recording both offline and online payments allowing facilities to accept membership payments via cash, credit cards or via direct bank transfer.

With PTminder, training facilities can create customizable membership packages to cater different set of audiences. Facilities can also set up an online store to sell these membership packages, special training programs, and training equipment to their members. The solution automatically sends class reminders to both trainers and attendees to reduce no-shows and improve class attendance. Apart from these, the solution is also capable of tracking member's progress through out the entire training session. Business can also generate ad hoc reports for analyzing key trends and monitoring business progress.

PTminder users can also access every detail on their smartphones via downloading PTminder mobile app available for Android and iOS compatible smartphones.


Starting from
Pricing options
Value for money
View Pricing Plans


Business size



United States, Asia, Australia, Brazil, Canada and 3 other markets, Europe, Germany, United Kingdom

Supported languages

PTminder screenshot: Multi-platform supportPTminder - Personal Trainer SoftwarePTminder screenshotPTminder screenshotPTminder screenshotPTminder screenshotPTminder screenshot

PTminder reviews

Value for money
Ease of use
Customer support
Olivia Banks

Super easy to use, has it all in one for a small business.

Used daily for 1-2 years
Reviewed 2017-04-07
Review Source: Capterra

I love it because it is easy to use for my small business, has most of the functionalities that I need, makes financial reports very easy to see, and plenty of ways to ensure that there are no errors for example going to Balance of clients allows me to check if I reconciled all sessions correctly and charged correctly. Which helps reduce errors in number. I have also noticed it has improved a lot in the last year, the speed of loading is better and functions work better. Super easy to navigate. Would love to see the monthly membership a little bit cheaper especially as I am a very small business with only 2 trainers at the moment. But overall, very happy, I do all my admin stuff in the program and at this point do not require any additional program to manage all the numbers and clients. Everything is in one place. Easy to use. Has everything that a business needs. Easy to read financial reports. Monthly graphs and charts are awesome visual aid of financial position. Love that I can easily jump from monthly to weekly to annually depending what data I want to compare. Keeps you in check if you are entering numbers correctly, by being able to double check balances and see if all charges and income has been entered correctly.

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Tine de Groot

Requested Feedback

Used daily for 6-12 months
Reviewed 2017-04-22
Review Source: Capterra

Love the product, defintely wouldn't be able to live without it. I talk to other personal trainers about getting this! easily access calendar from my phone on the go. Love the fact that assessment information is on my phone instantly if I need it and clients can access this through their log in portal. Like the fact that I can have active, lead and past clients. I like how you can see the earnings at a glance per month. Would like to see in the future: -booking unavailable time in the diary through the app right now its just sessions/classes. -payments connection to bank account to reconcile sessions that way -private notes to be the default for sessions or at least the option rather than workout plan Have had a few instances where I add a prepaid payment to a client click the send receipt function and it sends that information to a random client. This has happened about 4 times now and have emailed in about it to which I've not had a response from you guys. My clients are pretty cool about this kind of thing but when it involves dollar amounts when clients are on different rates, I have a very hard time trying to explain this to them.Easy to book in clients and hold client information App Website log in easy I can manage my classes and clients Snap shot of how much made Week and Year to date Hold assessment information in once place

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Luke Armour

A great software still in progress

Used daily for 2+ years
Reviewed 2017-04-07
Review Source: Capterra

I had been using PT Minder for 3 years I believe, and rate the software very highly. It allows me to run my personal training business efficiently and professionally. Plus points of using this software; - easy to use, and organise your schedule - efficient client booking system for classes and sessions - pretty rounded financial reports and reconciliation aspects, keeping on top of what money you're making. - good client profiling and information logging Rooms for improvement; - the workout planning side of things is pretty much non existent. An api should be used to link with programs such as Trainerize - a more efficient approach to client workout progress. - links to more payment websites such as gocardless, Expensify, and potentially links to bank accounts to track invoices being received. - a more aesthetically pleading and branded app - giving info on the classes and services we offer as trainers, therapists etc. Clients can they decide what to book based on this. A very good software - just needs more integration with other software that is more advanced in other areas.

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Tiffany Johansson

Overall Happy with a few kinks

Used daily for less than 6 months
Reviewed 2017-04-13
Review Source: Capterra

I have been using this software for a few months and I am happy with it although there are a couple of features that I wish were improved. For my clients who miss sessions or go on vacation, the system is a bit cumbersome to track that. I have to create an owed session code and credit the customer another session instead of the system automatically tracking it for me. For clients who go on vacation, the pause feature does not let you select your own date. The dates are based on their membership start and end dates so that also makes a bit of extra work. The system otherwise is fairly easy to use and customer service is always available although I think there may be a language barrier which makes some of the communication more time consuming to explain. But they are always very nice and helpful and do follow up if there was a question they have to research. When I first bought the service, the feature of having merchandise for sale was not available and now is so that was a great improvement. There have been other upgrades based on feedback so I know that this company is willing to grow, which is great. I am a small business (sole proprietor) so this software has been ideal for my needs.ease of use, availability of customer service and willingness to be helpful, value for money

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Omeil Walker

this the easiest fitness software to use

Used daily for 2+ years
Reviewed 2018-12-08
Review Source: Capterra

this was the first fitness software I ever used and still,​ one of the best how it functions​ is very straightforward​, you monitor your expense​ and income. it gives a lot more freedom​ to set up your account to fit your business, this has everything you will need for your business whenever I try a fitness software I always come it to ptminder.this is so easy to use, You get a free trial where you can add 2 clients, I can take payment, send out invoice and receipts​​ to client, booking and cancel client session, clients area where they can booking to a ​session anytime, view client's assessment, you can easily​ keep track of your clients session and they get a message reminding them only have 1 session to go etc....

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PTminder pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Free Plan (covers 2 clients and 1 trainer)

Premium Plan (unlimited clients and trainers): $39 per month

Platinum Plan (unlimited clients and trainers with additional benefits): $99 per month

PTminder features

Activity Dashboard
Attendance Management
Automated Billing
Automated Scheduling
Automatic Notifications
Automatic Reminders
Billing & Invoicing
Calendar Management
Class Scheduling
Client Portal
Credit Card Processing
Electronic Payments
Recurring Billing
Time & Attendance Tracking
Website Integration

Customer Database (29 other apps)
Event Scheduling (33 other apps)
POS (34 other apps)
Registration Management (41 other apps)
Reporting & Statistics (36 other apps)

Additional information for PTminder

Key features of PTminder

  • Client assessment
  • Attendance tracking
  • Automated reminders
  • Exercise library
  • Credit cards and direct debiting
  • Client management
  • Electronic payment processing
  • Multiple trainer accounts
  • Progress monitoring
  • Generate and view reports
  • Member details & payment records
  • Integrate with Stripe, PayPal and more
  • Track client information
  • Website integration
  • Activity dashboard
  • Appointment scheduling
  • Class management
  • Group scheduling
  • Time & attendance tracking
  • Fitness & wellness plans
  • Packages & memberships
View All Features


• PTminder is specifically made for physical trainers to manage their daily schedules and proactively engage with their clients.

• Training facilities can connect their existing website with PTminder for allowing trainers and members to login into their accounts directly from the website.

• With PTminder, training facilities can set up an online store for selling membership packages and training equipment to their members which can help businesses in generating an additional revenue stream for them.

• With PTminder, training facilities can create unlimited number of accounts for their staff and trainers and can also configure data access permission levels for the different set of users.

• Mobile accessibility allows members to track their upcoming schedules, make payments and interact with their trainers even when they are on the go.