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Personal Trainer Software

Personal trainer software is designed to help fitness trainers manage their schedule, track appointments, prepare custom workout plans for clients, and receive payment via different methods.

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TrueCoach logo



The #1 Online Platform Built For Coaches and Gym Owners

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The #1 online coaching platform built for ambitious fitness professionals. Trusted by 15,000 coaches and gym owners worldwide. Try TrueCoach free for 14 days.

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My PT Hub logo

My PT Hub


The Perfect Software For Coaches and Personal Trainers

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My PT Hub is the NO.1 online personal training platform, where fitness professionals can create & track custom training & nutrition programs for their clients.

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WellnessLiving logo



Business management for the health & fitness industry

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WellnessLiving is an all-in-one online booking, resource scheduling, lead generation, and reporting solution for health and wellness focused businesses

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PTminder logo



Virtual Training Software for Personal Trainers

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PTminder is an online business management platform designed for Personal Trainers, Studios & Boutique Gyms. With PTminder you can provide online/virtual training to your clients through its online bookings, payments and workout plans.

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PT Distinction logo

PT Distinction


Worlds highest rated coaching software for personal trainers

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Start your PT journey with a 30-Day Free Trial. PT Distinction is everything you could ever want or need to build a successful online training business..... Packed full of features to save you time and help you make more money. Check out our reviews and reach out if you have any questions.

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Zen Planner logo

Zen Planner


Comprehensive Member & Business Software for Gyms + Studios

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Zen Planner is a member management software including Staff & Member Apps, billing, appointments, virtual training, skills tracking, retail, automations, member self-service (check-in, pay bills), website design & management, digital marketing services and more!

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Vagaro logo



Salon, wellness & fitness scheduling and business software

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Use our all-in-one scheduling software & app for personal trainers to manage and grow your business. Manage training sessions and memberships on any device. Automate your coaching program with 24/7 booking & payments, SMS/email reminders, forms & more. Pricing starts @ $25/mo, Free 1-Mo Trial.

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ScienceTraining logo



Software for managing and monitoring athletes and training

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A cloud-based customizable platform for coaches and personal trainers to train, monitor, and interact with their athletes easier, faster and more efficiently. ScienceTraining was created with a strong and clear vision, to make endurance coaching as easy as possible.

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WeStrive logo



Aiding personal trainers in managing their business.

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WeStrive is a personal training software to meet your needs. Whether you are just starting out as a personal trainer or you've been training for years - WeStrive will help you add more clients, make more money, and save more time.

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Virtuagym logo



All-in-One Club Management Software

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Virtuagym offers an all-in-one solution combining nutrition, workout planning, billing, client management and more. Our software is designed for personal trainers who want to build successful businesses.

Ready to take your fitness business to the next level? Book your free demo!

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Acuity Scheduling logo

Acuity Scheduling


Online appointment scheduling software and 24/7 assistant.

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Let your clients book appointments, classes, or packages, fill out intake forms, add appointments to their calendar, receive confirmation and reminder notifications, and reschedule, cancel, and pay for appointments automatically—zero hula dancing, email ping-pong, or phone tag required.

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Square Appointments logo

Square Appointments


The all-in-one point of sale for booking, payments, and more

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Square Appointments is the all-in-one point of sale for
booking, payments, and team management. We handle the admin while you do more of what you love.

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TeamUp logo



Business management for independent fitness businesses

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TeamUp is business management software designed to automate administration, scheduling, membership billing, & more for personal trainers. The cloud-based tool provides business owners with features for growing memberships, automating tasks, measuring progress, & managing students and families.

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LegitFit logo



Fitness management software.

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LegitFit is a cloud-based fitness management software that supports fitness and wellness professionals.

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Fons logo



Scheduling & Billing on Autopilot

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Fons award winning software provides automated scheduling and billing so you can focus on growing your personal training business.

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vcita logo



vcita: Build a business you’re proud of.

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Let clients schedule sessions, book and pay for classes, and register for events online, on your branded portal (easy to customize) - 24/7 from any device. Send them reminders to reduce no-shows and look pro!

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Mindbody logo



Health & Wellness Business Management Software

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Kick your training business into action with instant check-in, client tools & more. Mindbody fitness software integrates promotions at the point of sale.

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fitli logo



Online and mobile scheduling software

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The Fitli Personal Trainer solution is everything the other guys are not. Easy to Use with Amazing Service at an Affordable Price.

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Captyn logo



Mobile-friendly registration and scheduling platform

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Captyn is a cloud-based and mobile-friendly registration and scheduling platform for events, classes, camps, and other session-based activities. It offers an easy-to-use interface for participants to complete on-the-go registration and submit payments. Using a personal Captyn account, participants can manage enrollment status, payment methods, monthly charges, schedule availability, plus more.

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bsport logo



All-inclusive management system for boutique studios.

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Bsport is the next generation all-inclusive management platform for your boutique fitness or wellness studio helping you amplify your bookings and revenue, whilst providing a premium branded experience for your customers.

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BookSteam logo



Smart Online Appointment Scheduler

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Online scheduling for Personal Trainers

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EZFacility logo



Web based gym & club management software for SMBs

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Centralize and streamline your client database, bookings, billing, and facility operations with EZFacility's personal trainer software.

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Pike13 logo



A cloud-based client management and scheduling solution

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Mobile-friendly, cloud-based software for gyms and fitness studios. Scheduling, automated notifications, attendance tracking, skills tracking and more.

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Quenza logo



Telemedicine software for mental health practitioners

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Quenza is a telemedicine software designed to help mental health practitioners, therapists, and social workers assign fitness activities to engage clients on a digital platform. Managers can create assessment forms to monitor customer performances on a unified dashboard.

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Paramount Acceptance logo

Paramount Acceptance


Gym management software for health and fitness centers

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Pulse by Paramount Acceptance is a gym management software designed to help health and fitness centers manage trainers, payroll, lead follow-up, billing operations, and more. The online scheduling tool allows gym instructors to view employee schedules and work hours, and record members’ attendances.

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Here's what we'll cover:

Buyers Guide

Personal trainer

Personal trainers are certified professionals who help individuals achieve their health and fitness goals. Besides conducting and overseeing workout sessions, trainers have to handle several other tasks, such as designing client-specific workout plans and tracking appointments. Managing these tasks manually can often be cumbersome. Personal trainer software can automate such tasks to help trainers focus on growing their business.

There are several personal trainer solutions available on the market, and choosing one that suits the needs of your business can be a challenge. You’ll have to compare software features and deployment options to ensure that they address the pain points of your business. To help you with the decision, we’ve created a buyers guide that contains all the information needed to understand the options available for you. 

Here’s what we’ll cover:

What is personal trainer software?

Personal trainer software is designed to help trainers manage their schedule, prepare custom workout plans for clients, and receive payments via different methods. It allows them to maintain a personal calendar, sell fitness packages online, record the contact details of clients, and track their fitness goals. Trainers can also send text or email alerts to clients about upcoming classes or activities. 

The software offers a self-service portal that clients can use to self-book sessions, make payments, raise queries, and more. This portal helps trainers connect with their clients in real time and respond to queries as soon as possible. 

What are the deployment options for personal trainer software?

There are two main types of deployment options available for personal trainer software: cloud-based and on-premise. Let’s have a look at both. 

Cloud-based deployment: Cloud-based personal trainer software is hosted either on the software vendor’s own servers or third-party servers. Software maintenance, updates, and support are the vendor’s responsibility, and the buyer doesn’t need to pay for these. Cloud-based personal trainer software can be accessed using any device as long as an internet connection is available. It usually has a subscription-based pricing model with monthly or annual billing. This type of software is particularly useful for independent or freelance personal trainers. 

On-premise deployment: On-premise personal trainer software is hosted on the buyer’s in-house servers, and the responsibility of software maintenance, support, and updates lies with the buyer. This type of software can be accessed only on the system on which it has been installed. On-premise software models involve a one-time per-user license fee. 

Key question to ask a vendor before you buy: Is cloud-based as well as on-premise deployment available for your software? If yes, which option is better suited to my needs?

What are some common features of personal trainer software?

It’s important to choose software features that meet the specific needs of your personal training business. Here are a few key features that you should look for while making a software purchase.

Attendance tracking: This feature helps personal trainers track their clients’ attendance and number of workout sessions. Trainers can use the attendance data to monitor their clients’ progress, set new fitness goals, and create weekly and monthly client attendance and activity reports.

attendance tracking

Detailed attendance sheet in WorkoutLabs Train

Ecommerce: This feature offers an online platform where trainers and health club owners can cross-sell and upsell fitness and nutrition-related products and services, such as fitness passes, activewear, nutrition bars, protein powder, and even on-demand massage and chiropractic services. It allows trainers to generate additional revenue and promote their business.


Online purchase of class passes in Punchpass

Fitness plans: This feature allows trainers to create workout plans for their clients using built-in templates that can be customized as per requirements. Trainers can set fitness targets, such as goal weight and workout hours, and even add notes and instructions to be followed by clients during workouts.

Fitness plan

Detailed fitness plans for clients in Trainerize 

Payment processing: This feature assists trainers in generating invoices for the services provided by them and tracking pending payments. It also allows trainers to send payment reminders to their clients.

Payment processing

Self-service payment portal in WellnessLiving

Key question to ask a vendor before you buy: What are the core features of the basic version of your software?

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Note: The applications selected in this article are examples to show a feature in context and aren’t intended as endorsements or recommendations. They’ve been obtained from sources believed to be reliable at the time of publication.