Personal Trainer Software

Personal trainers are certified professionals who help individuals achieve their health and fitness goals. Besides conducting and overseeing workout sessions, trainers have to handle several other tasks, such as designing client-specific workout plans and tracking appointments. Managing these tasks manually can often be cumbersome. Personal trainer software can automate such tasks to help trainers focus on growing their business.

There are several personal trainer solutions available on the market, and choosing one that suits the needs of your business can be a challenge. You’ll have to compare software features and deployment options to ensure that they address the pain points of your business. To help you with the decision, we’ve created a buyers guide that contains all the information needed to understand the options available for you. 

Here’s what we’ll cover:

• What is personal trainer software?

• What are the deployment options for personal trainer software?

• What are some common features of personal trainer software?

What is personal trainer software?

Personal trainer software is designed to help trainers manage their schedule, prepare custom workout plans for clients, and receive payments via different methods. It allows them to maintain a personal calendar, sell fitness packages online, record the contact details of clients, and track their fitness goals. Trainers can also send text or email alerts to clients about upcoming classes or activities. 

The software offers a self-service portal that clients can use to self-book sessions, make payments, raise queries, and more. This portal helps trainers connect with their clients in real time and respond to queries as soon as possible. 

What are the deployment options for personal trainer software?

There are two main types of deployment options available for personal trainer software: cloud-based and on-premise. Let’s have a look at both. 

Cloud-based deployment: Cloud-based personal trainer software is hosted either on the software vendor’s own servers or third-party servers. Software maintenance, updates, and support are the vendor’s responsibility, and the buyer doesn’t need to pay for these. Cloud-based personal trainer software can be accessed using any device as long as an internet connection is available. It usually has a subscription-based pricing model with monthly or annual billing. This type of software is particularly useful for independent or freelance personal trainers. 

On-premise deployment: On-premise personal trainer software is hosted on the buyer’s in-house servers, and the responsibility of software maintenance, support, and updates lies with the buyer. This type of software can be accessed only on the system on which it has been installed. On-premise software models involve a one-time per-user license fee. 

Key question to ask a vendor before you buy: Is cloud-based as well as on-premise deployment available for your software? If yes, which option is better suited to my needs?

What are some common features of personal trainer software?

It’s important to choose software features that meet the specific needs of your personal training business. Here are a few key features that you should look for while making a software purchase.

Attendance tracking: This feature helps personal trainers track their clients’ attendance and number of workout sessions. Trainers can use the attendance data to monitor their clients’ progress, set new fitness goals, and create weekly and monthly client attendance and activity reports.

Detailed attendance sheet in WorkoutLabs Train

Ecommerce: This feature offers an online platform where trainers and health club owners can cross-sell and upsell fitness and nutrition-related products and services, such as fitness passes, activewear, nutrition bars, protein powder, and even on-demand massage and chiropractic services. It allows trainers to generate additional revenue and promote their business.

Online purchase of class passes in Punchpass

Fitness plans: This feature allows trainers to create workout plans for their clients using built-in templates that can be customized as per requirements. Trainers can set fitness targets, such as goal weight and workout hours, and even add notes and instructions to be followed by clients during workouts.

Detailed fitness plans for clients in Trainerize 

Payment processing: This feature assists trainers in generating invoices for the services provided by them and tracking pending payments. It also allows trainers to send payment reminders to their clients.

Self-service payment portal in WellnessLiving

Key question to ask a vendor before you buy: What are the core features of the basic version of your software?

Back to personal trainer software directory

Note: The applications selected in this article are examples to show a feature in context and aren’t intended as endorsements or recommendations. They’ve been obtained from sources believed to be reliable at the time of publication.