Confluence Features & Capabilities

Confluence

Google Drive

Microsoft Excel

Confluence is a shared workspace to create and manage all your work. From product roadmaps to creative briefs, help your team do their best work together.

@mentions

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Archiving & Retention

Assignment Management

Audio File Management

Audit Trail

Brainstorming

Calendar Management

Catalog Management

Collaboration Tools

Commenting/Notes

Communication Management

Content Management

Content Publishing Options

Customizable Branding

Customizable Templates

Data Security

Discussions/Forums

Document Capture

Document Classification

Document Generation

Document Management

Document Review

Document Storage

Documentation Management

Drag & Drop

Due Date Tracking

Email Management

Feedback Management

File Management

File Sharing

For the IT sector

Full Text Search

Gamification

Gantt/Timeline View

Goal Management

Goal Setting/Tracking

Idea Management

Idea Ranking

Ideation

Information Governance

Innovation Management

Knowledge Base Management

Knowledge Management

Marketing Calendar

Meeting Management

Milestone Tracking

Mind Maps

Mobile Access

Multiple Projects

Planning Tools

Portfolio Management

Prioritization

Process/Workflow Automation

Product Lifecycle Management

Product Roadmapping

Productivity Tools

Progress Tracking

Project Management

Project Planning

Project Planning/Scheduling

Project Tracking

Real Time Editing

Real-Time Chat

Real-Time Data

Real-Time Notifications

Release Planning

Reporting & Statistics

Reporting/Analytics

Reporting/Project Tracking

Requirements Management

Resource Management

Rich Text Editor

Risk Management

Role-Based Permissions

Search/Filter

Self Service Portal

Single Sign On

Stakeholder Defined Attributes

Status Tracking

Strategic Planning

Surveys & Feedback

Tagging

Task Management

Task Progress Tracking

Template Management

Text Editing

Third-Party Integrations

Time & Expense Tracking

Traceability

Transcripts/Chat History

Unified Directory

Version Control

Visualization

Workflow Management

Asana

Trello

ClickUp

monday.com

Wrike

Jira

Miro

Airtable

Aha!

Over Amazing experience.
Very user friendly.
Graphical user interface is very east to use and self explanatory.
Amazing experience as a senior Business analyst while managing the training for the new users.


Confluence knowledge management tool Review

Pretty good, it's a great improvement upon a similar tool like Sharepoint.

Better than Sharepoint

Easy to learn, extremely useful for sharing information and organizing docs.

Great software

My experience is positive, and the search feature is better than other platforms. It can sometimes feel slightly more enterprise-ey than some newer products like Notion, but it makes up for this in simplicity and reliability.

Great for internal docs without the fluff

Overall the tool is good. It host all the need be information at easy access.

Confluence Review

Project Planner

Confluence: Collaborative workspace for team knowledge sharing

Overall very good for visibility and cross collaboration.

Good collaborative tool

Overall, it is a great tool with really great features and different capabilities that have allowed my team to really lean into content management. Would recommend this to other companies!

Robust Content Management Tool with lots of potential

Confluence has enhanced our organizational capabilities through main and sub-spaces that maintain the continuity of documentation and updates.

It provided us with a comprehensive and integrated knowledge base, which made it easy for us to prepare and share content efficiently.

Confluence has helped my team increase effective communication and the use of its friendly tools in knowledge sharing.

My Confluence Experience

If you're new to it, you need to adapt. You also have a reluctance to tools that you haven't used before. But for effective projects and business management, you now have to use collaborative tools. You can get a better work environment by adapting quickly to the initial inconvenience.

Confluence is a very famous product for project management.

Confluence is very easy to use especially if you use other Atlassian products in your sprint workflow and has seamless automation capabilities

Confluence is the perfect team workspace product currently in the market

I have been able to collaborate on projects and finish them on time.

Wonderful Project Management Tool

I’ve had a lot of experience with Confluence across different companies, and it’s honestly a solid tool for keeping everyone on the same page. We use it for everything—from creating knowledge base pages to updating new processes and sharing team-specific info. It’s where we keep our org charts, team updates, and pretty much any ‘what, why, and how’ documentation. It’s easy to organize things so anyone can jump in, find what they need, and get up to speed quickly. Overall, it’s been super useful for maintaining a central hub of info that keeps everyone connected and informed.

Essential tool for Team Knowledge and Collaboration

Overall, my experience with Confluence has been positive. It’s a solid tool for collaboration, bringing everyone onto the same page and making it easier to track projects, share ideas, and store resources. I appreciate how it centralizes information, reducing the back-and-forth of emails. However, there are some challenges with keeping content organized, especially as the workspace grows. A bit of planning is needed to make sure pages don’t get too cluttered or hard to navigate. With good organization practices, though, Confluence can be a powerful asset for team productivity.

Fantastic software to organise space.

It is a fantastic platform that makes my work easy especially when am doing things that need editing.

Confluence A Fantastic Software For Managing Content In A Centralized Space 

It is a great solution to our knowledge sharing problems. We use it like an intranet to house policies, updates, documents and calendars in one central spot and it has worked really well in helping employees find the information they need without having to ask

Confluence makes knowledge sharing easy

Unlock Seamless Collaboration with Confluence 

Overall Confluence is a solid tool that get's the job done. It has all of the features you could want.

A solid documentation tool

Confluence: Streamlining Collaboration and Knowledge Management

Confluence helped us to exploit the potential hidden in other Atlassian products: Jira and JSM. It is widely utilized as a knowledge base for both our staff and customers. Its ability to separate public and private spaces helped to bring everything to "one place". 
Native integration with other Atlassian tools also shines whenever you need to dive deep into a specific topic, like, for example, creating a CAPA report for an incident- a Confluence article serves as a report linked to existing issues and tickets, making it easier for customer-facing teams to find the content they need.
What is the most problematic is the lack of an article versioning feature that would help allow our team of technical writers to keep our robust documentation up to date- we needed to figure out versioning automation that would mark specific articles as candidates for an update once a new version of a given feature is released.

Solid market leader

I’ve used Confluence extensively to document processes, manage project knowledge, and collaborate across cross-functional teams. I appreciate how it integrates seamlessly with Jira, making it easier to keep requirements, timelines, and updates in one place. While it’s a powerful tool, I’ve also navigated challenges like permission settings and formatting quirks, which taught me the importance of structure and clear organisation in shared knowledge bases.

Confluence : Practical review of collaboration, clarity and constraints

The go-to place for team collaboration

I am taking my notes on a daily basis with it. I am tracking my actions and the actions of all the team that I am working with. Creating tables with all the different data that I need to populate with other members of the company. We are also using spaces for putting our ideas and think about it. We use it for also doing some WBS or other working schemes that are used on a daily basis.

Confluence tracker

Confluence screenshot: Have a home for all your documentation and organize them in a consistent structure

Confluence screenshot: Collaborate with your teammates using @-mentions and page comments

Confluence screenshot: Use Confluence's powerful search engine to find what you need, when you need it.

Confluence screenshot: Use our first class Jira integration to add context to your issues in Confluence

Confluence screenshot: Create anything from marketing plans to product requirements documents, and more with our pre-made templates

Confluence screenshot: Create meeting notes, project planning pages, and more.

Confluence screenshot: Share documents with anyone on your team so you can collaborate together.

Confluence screenshot: Assign important tasks to your teammates and create task lists for your projects.

Confluence screenshot: Apply apps from our Marketplace to customize your page to fit your needs

Confluence screenshot: Import files and media into your pages to add context, and provide feedback on attachments.

Confluence screenshot: Create roadmaps to keep your team on track for important projects and launches

Confluence screenshot: Use the dashboard to stay on top of all updates within your team and discover more with popular pages that are trending

Confluence screenshot: Use in-line comments to provide contextual feedback on projects and pages

Confluence screenshot: Collaborate with your team and receive notifications on the go with the Confluence mobile app.

Confluence Features

Features Summary

Screenshots

Contenders comparison

Common Confluence comparisons

Reviewers who mentioned features said: