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Ideagen Collaboration Portal

Enterprise Collaboration with Total Control

Table of Contents

Is this product right for your business?

Find out with a

Ideagen Collaboration Portal - 2026 Pricing, Features, Reviews & Alternatives

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: September 2025

Ideagen Collaboration Portal overview

What is Ideagen Collaboration Portal?

Ideagen Collaboration Portal (formerly Ideagen Huddle) is a secure enterprise client portal designed for external stakeholder collaboration with government-grade security standards.

The platform is the first SaaS collaboration solution to achieve FedRAMP certification in the United States and is trusted by over 80% of UK Central Government agencies. It meets ISO27001, Cyber Essentials Plus, and HIPAA requirements for secure information sharing.

Built for secure external collaboration, the system enables organizations to safely share sensitive documents and manage projects beyond internal firewalls, with full control over access permissions and data protection.

Automatic version control ensures all users access the latest documents, supported by comprehensive audit trails and change tracking for compliance and oversight.

Enterprise-grade functionality includes task management, approval workflows, file request systems, and project coordination tools. The platform supports up to 500 file requests simultaneously, with secure workspace management and automated notifications.

Native mobile applications allow secure access from any device, while integration with enterprise systems and Microsoft desktop tools ensures seamless workflow continuity.

Deployed globally across government agencies, enterprises, and regulated industries, Ideagen Collaboration Portal supports high-security collaboration and sensitive information management across jurisdictions.

Key benefits of using Ideagen Collaboration Portal

With Ideagen Collaboration Portal (formerly Ideagen Huddle), users can spend less time organizing documents, chasing approvals, and searching though email - and more time delivering exceptional results.

Avoid email fatigue. Multiple client files can be requested through Ideagen Huddle and uploaded directly into the relevant folders.

Control document revisions, with users always presented with the most up-to-date version. If you need to, you can roll-back to any previous version.

Add tasks and request approvals around your files. Monitor file status from your desktop or mobile device.

Build branded client portals to share and collaborate with clients.

Secure, government-grade, cloud-based workspaces.

Greater visibility for managers who need to oversee activity and track progress.

Integrates with Microsoft Office and Google G-Suite.

Mobile apps for iOS and Android to keep you productive while on the move.

Starting price

Free

Alternatives

with better value for money

Ideagen Collaboration Portal’s user interface

Ease of use rating:

4.5

(68)

Ideagen Collaboration Portal pros, cons and reviews insights

To determine these pros and cons insights, we analyzed responses from

Overall rating

Reviews sentiment

1-2(3)

3-4(22)

5(43)

What do users say about Ideagen Collaboration Portal?

Users report that Ideagen Huddle makes collaboration across teams and organizations straightforward, allowing them to work together in real time, share documents, and manage projects efficiently. They appreciate its integration with Microsoft Office and the ability to organize workspaces for different groups, though some find team creation and tracking changes challenging.

Reviewers indicate that Huddle provides secure file sharing and flexible access controls, letting them manage permissions and organize documents easily. They find the interface user-friendly and value the cloud-based access, but some mention difficulties with navigation, folder views, and syncing files across servers.

Select to learn more

Who uses Ideagen Collaboration Portal?

Based on 68 verified user reviews.

Company size

Small Businesses

Enterprises

Midsize Businesses

Top industries

Nonprofit Organization Management

Accounting

Information Technology and Services

Internet

Others

Use cases

Document Management

Collaboration

Project Management

File Sharing

Task Management

Ideagen Collaboration Portal's key features

Most critical features, based on insights from Ideagen Collaboration Portal users:

Document storage

4.7

(9)

Access controls/permissions

4.0

(9)

File sharing

4.7

(7)

Task management

4.6

(7)

Prioritization

4.3

(4)

Secure data storage

4.8

(6)

All Ideagen Collaboration Portal features

Features rating:

4.3

(68)

Project planning

4.7

(3)

Real time synchronization

4.5

(2)

Real-Time notifications

5.0

(2)

Content management

5.0

(2)

File recovery

5.0

(3)

Minutes management

5.0

(1)

Audit trail

5.0

(1)

Search/Filter

4.0

(1)

Project planning/scheduling

4.6

(5)

Electronic signature

4.5

(2)

Offline access

5.0

(2)

Collaboration tools

3.9

(9)

Full text search

4.0

(3)

Document management

4.0

(4)

Reporting/Project tracking

3.8

(4)

Alerts/Notifications

2.7

(3)

Monitoring

(0)

Mobile app

(0)

Mobile access

4.0

(1)

Portfolio management

5.0

(1)

Progress tracking

(0)

Milestone tracking

(0)

Project management

(0)

Member directory

(0)

CRM

(0)

Workflow management

2.0

(1)

Version control

(0)

User management

(0)

Two-Factor authentication

(0)

Third-Party integrations

(0)

Task tagging

(0)

Task scheduling

(0)

Task progress tracking

(0)

Task editing

(0)

SSL security

(0)

Single sign on

(0)

Role-Based permissions

(0)

Risk management

(0)

Resource management

(0)

Remote access/control

(0)

Real time editing

(0)

Projections

(0)

Content library

(0)

Content creation

(0)

Contact management

5.0

(1)

Compliance tracking

4.0

(1)

Communication management

(0)

Commenting/Notes

(0)

Client portal

5.0

(1)

Calendar management

(0)

Billing & invoicing

(0)

Authentication

(0)

Assignment management

(0)

Approval process control

4.0

(1)

API

(0)

Activity tracking

(0)

Activity dashboard

4.5

(2)

@mentions

(0)

Knowledge base management

(0)

Idea management

5.0

(1)

File transfer

(0)

File management

(0)

Feedback management

(0)

Encryption

(0)

Email management

(0)

Drag & drop

(0)

Document templates

(0)

Document review

(0)

Document classification

(0)

Data synchronization

4.0

(1)

Data security

(0)

Data import/export

(0)

Customizable templates

4.5

(2)

Customizable reports

(0)

Customizable branding

(0)

Ideagen Collaboration Portal alternatives

Ideagen Collaboration Portal

4.5

(68)

Starting from

No pricing info

Free trial

Free version

Ease of Use

4.5

Features

4.3

Value for Money

4.2

Customer Support

4.4

Smartsheet

4.5

(3.4K)

visit website

Starting from

Per month

Free trial

Free version

Ease of Use

4.3

Features

4.3

Value for Money

4.4

Customer Support

4.3

Adobe Workfront

4.4

(1.4K)

visit website

Starting from

No pricing info

Free trial

Free version

Ease of Use

4.1

Features

4.3

Value for Money

4.2

Customer Support

4.4

Kantata

4.2

(623)

visit website

Starting from

No pricing info

Free trial

Free version

Ease of Use

4.0

Features

4.1

Value for Money

4.0

Customer Support

4.2

Ideagen Collaboration Portal pricing

Value for money rating:

4.2

(68)

Starting from

No pricing info

Pricing details

Subscription

Free trial

Free plan

Pricing range

User opinions about Ideagen Collaboration Portal price and value

Value for money rating:

4.2

(68)

To see what individual users think of Ideagen Collaboration Portal's price and value, check out the review snippets below.

“My experience with Huddle has been really amazing and helpful. I like that it supports top security for your files thus making it a very secure solution for file management.”

Steve D.

Senior Team Lead

“Easy to use, user friendly and as administrator i find that the Huddle Help team brilliant.”

Jacqui R.

Administrator

Ideagen Collaboration Portal integrations (11)

Integrations rated by users

We looked at 68 user reviews to identify which products are mentioned as Ideagen Collaboration Portal integrations and how users feel about them.

Microsoft 365

Integration rating: 5.0 (2)

“Seamless saving when using the desktop app. Works like a very high-end custom doc management system. Only issue is version control, I don't love how the user doesn't control the version number. Documents get very high up in version quickly which isn't how we normally do things.”

“We use Microsoft Office on a daily basis to create files and then can easily share them with other internal and external users. ”

Patrick G.

General Counsel

1/2

Other top integrations

Google Workspace

Salesforce Sales Cloud

Ivanti Neurons for MDM

Wazoku

Squirro

Plug&Pay

Ideagen Collaboration Portal support options

Typical customers

Freelancers

Small businesses

Mid size businesses

Large enterprises

Platforms supported

Web

Android

iPhone/iPad

Support options

FAQs/Forum

Knowledge Base

Phone Support

Email/Help Desk

Chat

Training options

Live Online

In Person

Documentation

Videos

Webinars

Ideagen Collaboration Portal FAQs

Q. What type of pricing plans does Ideagen Collaboration Portal offer?

Ideagen Collaboration Portal has the following pricing plans:
Pricing model: Subscription
Free Trial: Available | (No Credit Card required)

These products have better value for money

Q. Who are the typical users of Ideagen Collaboration Portal?

Ideagen Collaboration Portal has the following typical customers:
Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

Q. What languages does Ideagen Collaboration Portal support?

Ideagen Collaboration Portal supports the following languages:
English, French, German, Italian, Portuguese, Russian, Spanish

Q. Does Ideagen Collaboration Portal support mobile devices?

Ideagen Collaboration Portal supports the following devices:
Android, iPad, iPhone

Q. Does Ideagen Collaboration Portal offer an API?

Yes, Ideagen Collaboration Portal has an API available for use.

Q. What other apps does Ideagen Collaboration Portal integrate with?

Ideagen Collaboration Portal integrates with the following applications:
Microsoft SharePoint, Microsoft Outlook, RightSignature, Google Workspace, Salesforce Sales Cloud, Microsoft 365, Ivanti Neurons for MDM

Q. What level of support does Ideagen Collaboration Portal offer?

Ideagen Collaboration Portal offers the following support options:
FAQs/Forum, Knowledge Base, Phone Support, Email/Help Desk, Chat