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Top Rated Internal Communications Software with Access Controls/Permissions in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions in internal communications software allow you to manage who can access, view, and edit specific content. This ensures data privacy, enables targeted information sharing, and maintains organizational structure. Our reviewers in internal communications software rated this feature as highly important.

10 Best Internal Communications Software with Access Controls/Permissions

Product
User rating
Starting price
Workplace from Meta logo
4.4
(1.3K)
4
per user/per month
learn more
OnBoard logo
4.7
(1K)
Empty state illustration for "No pricing info"

No pricing info

learn more
Basecamp logo
4.4
(14.4K)
15
per user/per month
learn more
Jira logo
4.4
(15.3K)
7.91
per user/per month
learn more
GoTo Meeting logo
4.5
(11.5K)
14
per user/per month
learn more
Trello logo
4.5
(23.4K)
5
per user/per month
learn more
Slack logo
4.7
(24K)
8.75
per user/per month
learn more
monday.com logo
4.6
(5.7K)
9
per user/per month
learn more
Zoom Workplace logo
4.6
(14.5K)
14.99
per user/per month
learn more
Asana logo
4.5
(13.5K)
10.99
per user/per month
learn more

See other top Internal Communications products with access controls/permissions

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Internal Communications software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Workplace from Meta logo
Reviews Sentiment
 
 
 
1-2(39)
3-4(562)
5(750)
Key Features
Alerts/Notifications4.5
Chat/Messaging4.5

User insights about the access controls/permissions feature

Reviewers appreciate Workplace from Meta's access controls and permissions for their flexibility and security. They find it important to restrict access to sensitive information and resources, ensuring only authorized users can view or edit content. Users mention the ease of assigning unique access credentials and the importance of maintaining data security.

See related user reviews

“Enhances security: Access controls and permissions allow administrators to restrict access to sensitive information and resources, improving the security of the platform.”
yb

yassine b.

drob

“I can assign unique access credentials and I can grant my own permission to improve functionality.”
IJ

Irish J.

Bookkeeper

Starting price
4per user /
per month
learn more
Pros and Cons based on 1,351 verified reviews

Effective team collaboration

Versatile video communication

Efficient information sharing

Streamlined colleague communication

Comprehensive event management

Overwhelming notifications

Privacy and security issues

Complicated account management

Inefficient email communication

Limited mobile access

See pros and cons details
OnBoard logo
Reviews Sentiment
 
 
 
1-2(4)
3-4(287)
5(764)
Key Features
Alerts/Notifications4.8
Chat/Messaging1.0

User insights about the access controls/permissions feature

Reviewers appreciate OnBoard's access controls and permissions for their customization and ease of use. They find it helpful to assign different permissions based on roles and meetings, ensuring secure access to documents and resources. Users mention the ability to add or disable users easily, though some find the process clunky and confusing at times.

See related user reviews

“Having the ability to set permissions for each committee of our board is a great feature. This feature allows me to set permissions for our members to access specific resource files while keeping some confidential. ”
SW

Sheri W.

Administrative Assistant to the CEO

“Having the ability to change permissions as an administrator is key. Helps in monitoring what control is being given with documents. Can hide documents from users who are not a member of a committee etc.”
SK

Sandy K.

Executive Administrator

Starting price
Empty state illustration for "No pricing info"

No pricing info

learn more
Pros and Cons based on 1,055 verified reviews

Effective team collaboration

Outstanding customer service

Comprehensive training resources

Reliable support services

Inconsistent issue resolution

Slow data saving

High costs for small organizations

See pros and cons details
Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,845)
5(7,242)
Key Features
Alerts/Notifications4.4
Chat/Messaging4.4

User insights about the access controls/permissions feature

Reviewers appreciate Basecamp's access controls and permissions for managing user access to sensitive information. They find it easy to control who can view and edit files, ensuring confidentiality and reducing human error. Users highlight the ability to add guests with limited permissions and the high levels of security provided, making project management more secure and organized.
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“Basecamp's access controls and permissions features provide teams with the ability to control access to sensitive information and ensure that only authorized team members have access to it. This impacts the product positively as teams can maintain confidentiality, protect intellectual property and ensure that the project is completed without any security breaches.”
SR

Srinivasa R.

Manager

“The Access Controls/Permissions in Basecamp are of high importance-- the right people need access to the information and workspaces they need. Basecamp makes this easy and effective. ”
Verified reviewer profile picture

Jamie M.

Director of Marketing

Starting price
15per user /
per month
learn more
Pros and Cons based on 14,406 verified reviews
Verified reviewer profile picture

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
Jira logo
Reviews Sentiment
 
 
 
1-2(214)
3-4(6,629)
5(8,463)
Key Features
Alerts/Notifications4.4
Chat/Messaging

User insights about the access controls/permissions feature

Reviewers value Jira's access controls and permissions for their flexibility and granularity in managing user roles and project access. They find it essential for maintaining data security and ensuring only authorized users can view or edit sensitive information. Users appreciate the ability to customize permissions based on roles, though some find the setup process complex and confusing.
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“Access Controls and permissions are important in Jira as it manages the hierarchy of content controls among team members that work collaboratively in software development projects. Only users with permissions will be able to access and view certain material for which they are eligible.”
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Syed M.

Engineer

“What I like about "Access Controls/Permissions" in Jira is the ability to customize user access based on roles and responsibilities. This ensures that team members can only view and edit relevant information, enhancing security and reducing the risk.”
Verified reviewer profile picture

Abu R.

Software Engineer

Starting price
7.91per user /
per month
learn more
Pros and Cons based on 15,306 verified reviews
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Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
GoTo Meeting logo
Reviews Sentiment
 
 
 
1-2(166)
3-4(4,838)
5(6,521)
Key Features
Alerts/Notifications4.5
Chat/Messaging4.5

User insights about the access controls/permissions feature

Reviewers indicate that GoTo Meeting's access controls and permissions are essential for managing user access and ensuring security. They say it allows facilitators to control meeting entry and permissions, making it easy to manage and secure business data. Users appreciate the simplicity and efficiency of configuring permissions, which helps maintain smooth operations and secure remote access.

See related user reviews

“It has a protection feature so that it is not possible to enter the meeting until after the approval of the admin”
AB

Ali B.

HR officer

“Being able to have priority controls and permissions for the software is a necessity ”
YB

Yolanda B.

Consultant

Starting price
14per user /
per month
learn more
Pros and Cons based on 11,525 verified reviews

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(237)
3-4(8,675)
5(14,571)
Key Features
Alerts/Notifications4.4
Chat/Messaging

User insights about the access controls/permissions feature

Reviewers value Trello's access controls and permissions for their simplicity and effectiveness in managing user access to boards and cards. They find it easy to set up and customize permissions, ensuring only authorized users can view or edit sensitive information. Users appreciate the security and organization these controls provide, especially when dealing with confidential data.

See related user reviews

“The Access Controls/Permissions feature in Trello is fantastic for team collaboration. Setting permissions is a breeze, allowing me to easily manage who has access to what. The simplicity of inviting team members and controlling their access levels.”
SN

Serge N.

Designer

“Access controls in Trello are crucial for maintaining data security and privacy. They enable you to restrict access to sensitive information, ensuring that only authorized users can view or modify specific boards, cards, or tasks, thereby safeguarding confidential data and maintaining the integrity of your projects.”
SP

Sumit P.

owner

Starting price
5per user /
per month
learn more
Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Slack logo
Reviews Sentiment
 
 
 
1-2(175)
3-4(6,598)
5(17,262)
Key Features
Alerts/Notifications4.6
Chat/Messaging4.9

User insights about the access controls/permissions feature

Reviewers highlight Slack's access controls and permissions for their ease of use and flexibility. They appreciate the ability to set permissions for channels, create private groups, and manage user roles. Users find these controls essential for maintaining security and confidentiality, ensuring only authorized users access sensitive information. Integrations with Jira, Google Workspace, and other tools are also valued.
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“This feature helps to feel secure about their data. The workspace or channel feature is an important and secure feature in slack because each channel has its link. Due to this only authorized users can only authenticate that specific channel or workspaces.”
SM

Satish M.

Developer

“Project team members will play various roles during the execution of a project, so Slack will work with them based on assigning required access levels.”
Verified reviewer profile picture

Jose P.

Business Change Manager, IPMA, PMP.

Starting price
8.75per user /
per month
learn more
Pros and Cons based on 24,035 verified reviews
Verified reviewer profile picture

Effective remote communication

Efficient colleague communication

Enhanced team collaboration

Streamlined project management

Extensive integration options

High resource consumption

Inconsistent notifications

Confusing thread management

Slack's pricing drawbacks

Messaging limitations

See pros and cons details
monday.com logo
Reviews Sentiment
 
 
 
1-2(71)
3-4(1,936)
5(3,713)
Key Features
Alerts/Notifications4.5
Chat/Messaging3.7

User insights about the access controls/permissions feature

Reviewers appreciate monday.com's access controls and permissions for their ease of use and customization. They find it helpful to control user access to boards and workspaces, ensuring only authorized users can view or edit sensitive information. Users highlight the importance of these controls for maintaining data security and optimizing workflow efficiency.

See related user reviews

“ Access controls and permissions within monday.com are fundamental to maintaining data security, promoting collaboration, ensuring compliance, and optimizing workflow efficiency. ”
sc

shonika c.

Associate Supply chain

“This is crucial for me because you are dealing with different team members that her of different levels in different projects, this way you can comfortably be sure that your information is in the right hands.”
EE

Elizabeth E.

Vp Chief Publishing Officer

Starting price
9per user /
per month
learn more
Pros and Cons based on 5,720 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Zoom Workplace logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(4,457)
5(9,977)
Key Features
Alerts/Notifications4.5
Chat/Messaging4.7

User insights about the access controls/permissions feature

Reviewers highlight Zoom Workplace's access controls and permissions for their importance in managing meeting security and participant roles. They appreciate the ability to control who can join, share content, and interact during meetings. Users find these controls essential for preventing unauthorized access and ensuring smooth, secure virtual gatherings.
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“I like Access Controls/Permissions in Zoom Workplace, as it assist in ensuring that only authorized individuals can join the meetings and access sensitive information, reducing the risk of unauthorized access or Data breaches.”
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Olden F.

Freelancer

“The access permissions also work really well on Zoom and allow so many options for the administrator. You can make a waiting room, make participants mute/unmute, and allow them to screen share.”
PB

Pascal B.

Owner

Starting price
14.99per user /
per month
learn more
Pros and Cons based on 14,520 verified reviews
Verified reviewer profile picture

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details
Asana logo
Reviews Sentiment
 
 
 
1-2(230)
3-4(5,264)
5(8,050)
Key Features
Alerts/Notifications4.4
Chat/Messaging4.2

User insights about the access controls/permissions feature

Reviewers find Asana's access controls and permissions straightforward and essential for managing team roles and data security. They appreciate the ability to assign roles with predefined access levels, ensuring only authorized users can view or edit specific project details. Users highlight the importance of adding external guests and maintaining confidentiality in collaborative projects.
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“What i like is the flexibility to tailor access levels at multiple levels (role, project, task) ensures that organizational data remains secure while facilitating effective teamwork and project management.”
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NENA C.

Teacher

“Managing team permissions is straightforward. Asana allows you to assign roles with predefined access levels, making it easy to grant the appropriate permissions to different team members based on their roles.”
RT

Rogelyn T.

Executive Assistant

Starting price
10.99per user /
per month
learn more
Pros and Cons based on 13,544 verified reviews
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details

Other Top Rated Internal Communications Software with Access Controls/Permissions in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

learn more
Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

learn more
Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

learn more
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Jira logo

Project management and work tracking software

learn more
Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

learn more
Asana is the perfect platform to help you manage and organise all of your internal communications. With Asana, you can orchestrate work across teams at scale–from daily tasks to strategic cross-functional initiatives. Join millions of teams across 190 countries who use Asana to get more done.

Read more about Asana

Users also considered
GoTo Meeting logo
Category Leaders

Online meeting software with HD video conferencing

learn more
Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Basecamp logo

Flexible project management and team communication tool

learn more
Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

learn more
Reinvent communication and engagement in your organization with Connecteam's complete set of communication tools.

Read more about Connecteam

Users also considered
monday.com logo

Project management software

learn more
Whether your team is in the office, home, or on-the-go, monday.com, a powerful Internal communication platform, fosters effective teamwork, improves collaboration, and boosts productivity in one central hub. Get started with one of our ready-made templates to get your team onboarded quickly.

Read more about monday.com

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

learn more
Confluence is a remote-friendly workspace offering a centralized platform for documentation, collaboration, and knowledge sharing. Its AI-based tools via Rovo assist teams in drafting, brainstorming, and turning ideas into plans. Confluence supports live docs, whiteboards, databases, and templates to meet diverse needs while integrating seamlessly with Atlassian products and third-party tools.

Read more about Confluence

Users also considered
Miro logo

Miro is a visual workspace for innovation

learn more
Miro is a visual workspace for innovation that enables distributed teams of any size to dream, design, and build the future together.

Read more about Miro

Users also considered
GoTo Webinar logo

Video conferencing and webinar hosting for large events

learn more
As an online webinar solution that powers millions of webinars each year, GoTo Webinar now comes as part of GoTo Connect, an all-in-one communications software built for SMBs.

Read more about GoTo Webinar

Users also considered
OnBoard logo

Prepare faster, decide sooner with one secure board record

learn more
OnBoard is a leading board management software trusted by 6,000+ organizations. Experience the difference—start your free trial today.

Read more about OnBoard

Users also considered
Text Request logo

Ignite customer engagement

learn more
Text Request is crafted to cut through the noise, so you can connect with customers anytime, anywhere.

Read more about Text Request

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

learn more
Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Workplace from Meta logo
Category Leaders

A simple and secure way to connect your organization.

learn more
Workplace from Facebook is a simple and secure way for people to share knowledge, work together and build connected communities.

Read more about Workplace from Meta

Users also considered
Avaza logo

All-in-one, client-focused project management for teams.

learn more
Improve internal communication with centralized discussions, real-time updates, and shared task visibility—keeping teams aligned and informed.

Read more about Avaza

Users also considered
Bitrix24 logo

All in one business management workspace

learn more
Bitrix24 #1 FREE internal communication platform used by 12 million companies worldwide. Cloud, mobile, open source. Enterprise social network, workgroups, intranet, group chat, email, telephony, SMS, more.

Read more about Bitrix24

Users also considered
Zulip logo
Category Leaders

Open source team chat software

learn more
Enterprise open-source team chat, on-prem and in the cloud. Zulip is the only modern team chat app that is designed for both live and asynchronous conversations.

Read more about Zulip

Users also considered
WebHR logo

Human resources and employee scheduling solution

learn more
Real time Chat, Inbox, Conference Room and built-in Messenger is what makes WebHR the only HR software that provide all necessary internal communication tools

Read more about WebHR

Users also considered
Flock logo
Category Leaders

Communication and collaboration platform for teams

learn more
Flock is a collaborative messaging app for teams which enables users to discuss projects and find and share information and ideas effectively and efficiently

Read more about Flock

Users also considered
Front logo

AI-enabled customer service platform for collaboration

learn more
Front streamlines internal and customer communication. With Front, teams can centralize messages across channels, route them to the right person, and unlock visibility and insights across all of their customer operations.

Read more about Front

Users also considered
Pumble logo
Category Leaders

Communication and collaboration management application

learn more
An internal software for 1-on-1 or group communication via channels or group chats. Let others know when you're available by setting a status, save and pin important announcements, format your message to ensure clear communication, and set smart notifications for distraction-free work. Unlimited mes

Read more about Pumble

Users also considered
Missive logo
Category Leaders

Collaborative inbox for teams

learn more
Missive is a team inbox and chat tool that helps teams to collaborate across email, SMS, WhatsApp, Twitter, and other communication channels. The inbox provides a business-first collaborative experience.

Read more about Missive

Users also considered
AlertMedia logo

Identify threats and respond faster during critical events.

learn more
Keep your team safe and connected during emergencies with AlertMedia’s internal communications software. Multichannel messaging, real-time alerts, and award-winning threat intelligence help businesses worldwide respond to and recover from critical events faster. Onboard quickly with expert support.

Read more about AlertMedia

Users also considered

Key features for Internal Communications software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Alerts/Notifications: Users appreciate customizable notifications that help them stay informed about important updates and events through various channels like email, SMS, and push notifications. 93% of reviewers rated this feature as important or highly important.
  • Chat/Messaging: Reviewers find the chat feature essential for quick, discreet communication, with options to create threads, use emojis, and edit messages for better team coordination. 92% of reviewers rated this feature as important or highly important.
  • Activity/News Feed: Users highlight the importance of organized news feeds for keeping teams updated, engaged, and informed about company news, employee recognition, and relevant updates. 92% of reviewers rated this feature as important or highly important.
  • Real-Time Chat: Reviewers emphasize the necessity of real-time chat for immediate communication, effective collaboration, and quick problem-solving across distributed teams. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Users value the ease of sharing files securely and efficiently, with options to upload, manage, and track files, making collaboration smoother and more organized. 86% of reviewers rated this feature as important or highly important.