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Top Rated PDF Software with Collaboration Tools in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Collaboration tools enable users to review, comment, and edit PDFs together in real-time. They streamline the process of obtaining feedback, managing document versions, and ensuring efficient teamwork, regardless of location. Our reviewers in PDF software rated this feature as important.

3 Best PDF Software with Collaboration Tools

  • Adobe Acrobat
  • Jotform
  • Bluebeam Revu - Highest rated for collaboration tools

See other top PDF products with collaboration tools

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the pdf software category. They also needed to have sufficient reviews about collaboration tools, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for collaboration tools based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Adobe Acrobat logo

Adobe Acrobat

4.7
(4.1K)
visit website

User insights about the collaboration tools feature

Reviewers indicate that Adobe Acrobat's collaboration tools make document sharing, editing, and commenting straightforward and efficient. They appreciate the integration with other tools like Microsoft Word and the Document Cloud, which enhances the collaborative experience. Users find the real-time collaboration, review tracking, and markup capabilities particularly valuable. They also highlight the ease of collecting signatures and the security features. However, some users feel the tools can be complicated and note occasional issues with plug-ins.
“Acrobat Pro includes a robust collection of commenting and markup features, allowing collaborators to contribute feedback, suggestions, and notes directly within the page. Text can be highlighted, shapes can be drawn, sticky notes can be added, material can be underlined or struck through, and more. This improves communication, increases document comprehension, and speeds up the review process.Acrobat Pro's real-time collaboration, commenting and markup capabilities, review tracking, integration with Document Cloud, and document comparison capability all add to a robust and engaging collaboration experience.”
Verified reviewer profile picture

Abiram G.

associate software engineer

“Adobe Acrobat Pro collaboration technologies enable individuals and teams to collaborate efficiently, shorten the review process, and improve document collaboration. Acrobat Pro's real-time collaboration, commenting and markup capabilities, review tracking, integration with Document Cloud, and document comparison capability all add to a robust and engaging collaboration experience.”
Verified reviewer profile picture

sai t.

student

PDF key features coverage

Adobe Acrobat offers 6 out of the 6 key features for PDF software identified by reviewers:

PDF Reader4.8
Convert to PDF4.7
PDF Conversion4.6
Merge/Append Files4.5
Text Editing4.4
Digital Signature4.6

Pros and cons based on 4,142 verified reviews

73% of users rated Adobe Acrobat 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 4,142 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient document sharing

Seamless integration with other tools

Comprehensive PDF editing features

Robust document security

Convenient diGital signing

Cons:

Inconsistent font editing

Slow performance and high resource usage

High cost concerns

Frequent updates and version issues

Complicated page navigation

See pros and cons details

Pricing

Starting price:$29.99 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Jotform logo

Jotform

4.7
(2.7K)
visit website

User insights about the collaboration tools feature

Reviewers appreciate Jotform's collaboration tools for enabling multiple users to work on forms and surveys simultaneously. They find it helpful for sharing results and reducing duplication. Users mention the integration with other document-generating software, which enhances functionality. They also value the ability to collaborate with remote team members and field agents. However, some users express a desire for more advanced tools and note that they have not fully explored the collaboration features.
“we were able to collaborate with field agents remotely using the forms, this was an effective addition to our project”
CB

Clyde B.

Office Administrator

“This helps me to work with my team at the same time , hence make survey planning easier and faster for review”
Verified reviewer profile picture

Saheed A.

Owner

PDF key features coverage

Jotform offers 6 out of the 6 key features for PDF software identified by reviewers:

PDF Reader4.8
Convert to PDF4.5
PDF Conversion4.6
Merge/Append Files4.8
Text Editing5.0
Digital Signature4.8

Pros and cons based on 2,739 verified reviews

73% of users rated Jotform 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,739 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effortless form creation

Efficient survey development

Convenient diGital signatures

Cons:

Restrictive usage limits

High cost for advanced features

See pros and cons details

Pricing

Starting price:$39 flat rate/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Bluebeam Revu logo
4.7
(970)
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User insights about the collaboration tools feature

Reviewers appreciate Bluebeam Revu's collaboration tools for their ability to facilitate real-time sketching, marking up, and editing of documents. They report that Bluebeam Studio sessions help reduce miscommunication and allow simultaneous collaboration on projects. Users find it easy to manipulate PDFs with team members and highlight the extensive collaborative markup tools. They also mention the ability to save sessions and control editing permissions. However, some users note occasional issues with saving documents depending on server structures.
“I love the features for sketching and marking up collaboratively and even live. I can call someone and sketch on their drawing, and talk through it and they can add to it while we discuss. I sometimes wish the pen tool was easier to use. ”
AB

Ana B.

Architectural designer

“Bluebeam is all about collaboration. As mentioned previously the studio sessions allow users to collaborate, not only with ease but also on many projects at the same time.”
JS

Jay S.

Supreme Leader

PDF key features coverage

Bluebeam Revu offers 6 out of the 6 key features for PDF software identified by reviewers:

PDF Reader --
Convert to PDF4.6
PDF Conversion4.7
Merge/Append Files4.5
Text Editing4.4
Digital Signature4.3

Pros and cons based on 970 verified reviews

74% of users rated Bluebeam Revu 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 970 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Extensive document markup tools

Tailored for construction industry

Effective drawing markup features

Comprehensive training videos

Versatile project management tool

Cons:

Performance issues with large files

Frequent crashes and glitches

Problematic updates and versions

High cost concerns

Complex and cluttered interface

See pros and cons details

Pricing

Starting price:$330 per user/per year|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated PDF Software with Collaboration Tools in 2026

Xodo PDF Studio logo

Xodo PDF Studio

(0)

Securely manage, convert, and edit PDFs across all platforms

visit website
Xodo PDF Studio is a full-featured desktop PDF solution for Windows, macOS, and Linux with tools for editing, annotating, batch processing, and converting PDFs. It also offers advanced features to OCR, digitally sign, and encrypt your PDFs, ensuring your document workflow is efficient and secure.

Read more about Xodo PDF Studio

Users also considered
Adobe Acrobat logo

Adobe Acrobat

PDF editing with e-signatures and document review tools

visit website
Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
RadaeePDF SDK logo

RadaeePDF SDK

Cross-platform PDF SDK for rendering, editing & batch proces

visit website
RadaeePDF SDK embeds high-performance PDF rendering, annotation, text extraction, form editing, AES256 encryption, and headless batch processing into Android, iOS, Windows, and Linux/Windows server apps. ISO 32000 compliant. Free trial available.

Read more about RadaeePDF SDK

Users also considered
Adobe Acrobat Reader logo

Cloud-based PDF reader for viewing and editing PDF documents

learn more
Adobe Acrobat Reader DC is a cloud-based software designed to help businesses view, sign, and annotate PDF documents from desktops, browsers, or mobile devices. Users can create customizable forms by adding various tools such as drop-down lists, barcodes, signature fields, list boxes, and more.

Read more about Adobe Acrobat Reader

Users also considered
Jotform logo

Cloud-based form builder tool for digital forms.

learn more
Jotform is a cloud-based form builder platform that helps businesses streamline form creation via ready-made templates, integrations with third-party applications, and design features that cater to organizations globally.

Read more about Jotform

Users also considered
Publuu logo

Flipbook, PDF to Flipbook, Online Flipbook Creator

learn more
With Publuu, users can easily and intuitively create an interactive flipbook from a PDF. Convert a PDF to flip, customize it by adding branding, selecting a background, colors, and inserting interactive hotspots.

Read more about Publuu

Users also considered
Bluebeam Revu logo

PDF editing & markup on the go with built-in collaboration

learn more
Construction management just got a lot easier with Bluebeam Revu®, a powerful construction markup solution that not only keeps your team in sync, but also makes PDF markups simple with shareable capabilities that make it easy for all your global team members to collaborate in real-time.

Read more about Bluebeam Revu

Users also considered
Smallpdf logo
Category Leaders

PDF document management and conversion suite

learn more
Smallpdf is a desktop, mobile & cloud-based PDF document management and conversion tool, providing a suite of 21 tools to create, convert and edit documents.

Read more about Smallpdf

Users also considered
pdfFiller logo
Category Leaders

Online PDF form filler & editor

learn more
pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

Read more about pdfFiller

Users also considered
Foxit PDF Reader logo
Category Leaders

Cloud-based and on-premise PDF reader.

learn more
Designed for small to large businesses, Foxit PDF Reader is a cloud-based and on-premise tool for viewing, annotating, filling out, and electronically signing PDF documents.

Foxit PDF Reader is available on Windows, macOS, iOS, and Android. It enables users to collaborate with other people through shared reviews or provide document feedback using a variety of annotation tools—adding images and file attachments.

Read more about Foxit PDF Reader

Users also considered
ABBYY FineReader PDF logo

PDF solution for document editing and digital collaboration

learn more
FineReader PDF empowers professionals to maximize efficiency in the digital workplace. Featuring ABBYY’s latest AI-based OCR technology, FineReader PDF makes it easier to digitize, retrieve, edit, protect, share, and collaborate on all kinds of documents in the same workflow.

Read more about ABBYY FineReader PDF

Users also considered
Nitro PDF logo

Document generation and management software

learn more
A robust, user-friendly Adobe Acrobat alternative. Offers seamless PDF creation, editing, collaboration, and secure workflows. AI-powered tools enhance productivity with features like summarization and data extraction. A cost-effective solution for individuals and businesses.

Read more about Nitro PDF

Users also considered
DocHub logo
Category Leaders

PDF software for creating, editing, and signing documents

learn more
DocHub offers a comprehensive online solution to streamline and enhance your document workflows. With DocHub, you can effortlessly edit, sign, fill out, and share documents or forms from anywhere, making it perfect for work, school, or everyday tasks.

Read more about DocHub

Users also considered
Jotform Sign logo

Powerful Forms Get It Done

learn more
Trusted by over 10 million users, Jotform's form builder is the easy way to create and publish online forms from any device.

Read more about Jotform Sign

Users also considered
PDFelement logo

Cloud-based and on-premise PDF editor tool for teams.

learn more
PDFelement is a cloud-based and on-premise PDF editor that assists users in creating, editing, protecting, and signing PDFs across desktop, mobile, and web platforms. The tool allows users to modify PDF content similar to a word processor, incorporating text, images, shapes, and the ability to import and edit layers. Users can also adjust the size, color, and font styles, insert links, and apply watermarks to their documents.

Read more about PDFelement

Users also considered
Lumin PDF logo
Category Leaders

PDF platform for annotating, splitting and sharing documents

learn more
Lumin PDF is a PDF platform designed to help businesses collaborate on, annotate, share, synchronize, sign, and highlight documents from within a unified cloud-based interface. Users can merge and split multiple files into specific parts for removal, compress documents' size and remove passwords from PDFs according to requirements.

Read more about Lumin PDF

Users also considered
Tungsten Power PDF logo
Category Leaders

Tungsten Power PDF: Built on 20 years of Innovation

learn more
Tungsten Power PDF is a productivity software designed to help businesses of all sizes create, convert, compile, and share PDF files. Buy it once and own it forever.

Read more about Tungsten Power PDF

Users also considered
LiquidText logo
Category Leaders

Multi-touch document manipulation system

learn more
LiquidText brings all documents with your highlights, annotations, observations and notes into a unified workspace and allows you to make live connections among, between and within anything in the project by just drawing lines.

Read more about LiquidText

Users also considered
Able2Extract Professional logo
Category Leaders

Everything PDF

learn more
All-in-one PDF solution for Windows, Mac, and Linux with perpetual licensing.

Read more about Able2Extract Professional

Users also considered
PDF Reader Pro logo
Category Leaders

PDF editor for Mac, Windows, iOS, and Android

learn more
AI-powered PDF Reader Pro offers multiple functions like view, annotate, edit, convert, OCR, fill & sign, digital signature, AI translate&summarize&proofread&rewrite and more, which make document workflows just simpler.

Read more about PDF Reader Pro

Users also considered
PlatoForms logo

Cloud-based tool for creating and managing PDFs

learn more
PlatoForms is a versatile tool that simplifies PDF form creation and management, enhances collaboration, ensures data security, and drives productivity. By leveraging PlatoForms, businesses can streamline their operations, reduce administrative burdens, and focus on their core operations.

Read more about PlatoForms

Users also considered
Foxit PDF Editor logo

Create, edit, and manage PDF documents from any device.

learn more
Foxit PDF Editor is a powerful desktop solution for creating and editing PDF documents. Offering seamless integration with Foxit eSign, it enables users to create, edit, and collaborate on documents within and outside the organization.

Read more about Foxit PDF Editor

Users also considered
Goodnotes logo

The leading AI-powered digital note-taking app

learn more
Goodnotes is a powerful note-taking app designed to provide a seamless, natural handwriting experience on digital paper. Import PDFs and images to annotate, highlight, and mark up important documents.

Read more about Goodnotes

Users also considered
CocoDoc logo

CocoDoc is a comprehensive PDF Editor

learn more
CocoDoc is a document management software designed to help businesses edit PDFs online.

Read more about CocoDoc

Users also considered
PDFsam Basic logo
Category Leaders

PDF management solution

learn more
PDFsam is a free and open-source software that allows users to merge, split, rotate, and extract pages from PDF files. It is available for Windows, Linux, and Mac operating systems. PDFsam offers a range of features, including the ability to combine multiple PDF files, split a single PDF into smaller files, and rotate individual pages within a PDF document.

Read more about PDFsam Basic

Users also considered

Key features for PDF software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • PDF Reader: Reviewers highlight its user-friendly interface, smooth navigation, and efficient document management, including annotations, text highlighting, and compatibility across devices. 90% of reviewers rated this feature as important or highly important.
  • Convert to PDF: Users appreciate the ability to quickly convert various file formats such as Word, Excel, and images into high-quality, easily shareable PDFs. 89% of reviewers rated this feature as important or highly important.
  • PDF Conversion: Reviewers value the seamless conversion of PDFs to other formats and vice versa, preserving original formatting and enhancing document usability. 87% of reviewers rated this feature as important or highly important.
  • Merge/Append Files: Users emphasize the convenience of combining multiple documents into a single PDF, allowing for better organization and streamlined document management. 84% of reviewers rated this feature as important or highly important.
  • Text Editing: Reviewers find text editing useful for making minor corrections, adding annotations, and updating information directly within PDF documents. 83% of reviewers rated this feature as important or highly important.
  • Digital Signature: Users appreciate the security and convenience of digitally signing documents, ensuring authenticity and legal validity while reducing reliance on paper. 80% of reviewers rated this feature as important or highly important.