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Top Rated PDF Software with Collaboration Tools in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Collaboration tools enable users to review, comment, and edit PDFs together in real-time. They streamline the process of obtaining feedback, managing document versions, and ensuring efficient teamwork, regardless of location. Our reviewers in PDF software rated this feature as important.

3 Best PDF Software with Collaboration Tools

  • Bluebeam Revu - Highest rated for collaboration tools
  • Jotform
  • Adobe Acrobat

See other top PDF products with collaboration tools

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the pdf software category. They also needed to have sufficient reviews about collaboration tools, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for collaboration tools based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

Bluebeam Revu logo
4.7
(973)
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User insights about the collaboration tools feature

Reviewers appreciate Bluebeam Revu's collaboration tools for their ability to facilitate real-time sketching, marking up, and editing of documents. They report that Bluebeam Studio sessions help reduce miscommunication and allow simultaneous collaboration on projects. Users find it easy to manipulate PDFs with team members and highlight the extensive collaborative markup tools. They also mention the ability to save sessions and control editing permissions. However, some users note occasional issues with saving documents depending on server structures.
“I love the features for sketching and marking up collaboratively and even live. I can call someone and sketch on their drawing, and talk through it and they can add to it while we discuss. I sometimes wish the pen tool was easier to use. ”
AB

Ana B.

Architectural designer

“Bluebeam is all about collaboration. As mentioned previously the studio sessions allow users to collaborate, not only with ease but also on many projects at the same time.”
JS

Jay S.

Supreme Leader

PDF key features coverage

Bluebeam Revu offers 6 out of the 6 key features for PDF software identified by reviewers:

PDF Reader --
Convert to PDF4.6
PDF Conversion4.7
Merge/Append Files4.5
Text Editing4.4
Digital Signature4.3

Pros and cons based on 973 verified reviews

74% of users rated Bluebeam Revu 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 973 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Extensive document markup tools

Tailored for construction industry

Effective drawing markup features

Comprehensive training videos

Versatile project management tool

Cons:

Performance issues with large files

Frequent crashes and glitches

Problematic updates and versions

High cost concerns

Complex and cluttered interface

See pros and cons details

Pricing

Starting price:$330 per user/per year|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Jotform logo
4.7
(2.8K)
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User insights about the collaboration tools feature

Reviewers appreciate Jotform's collaboration tools for enabling multiple users to work on forms and surveys simultaneously. They find it helpful for sharing results and reducing duplication. Users mention the integration with other document-generating software, which enhances functionality. They also value the ability to collaborate with remote team members and field agents. However, some users express a desire for more advanced tools and note that they have not fully explored the collaboration features.
“we were able to collaborate with field agents remotely using the forms, this was an effective addition to our project”
CB

Clyde B.

Office Administrator

“This helps me to work with my team at the same time , hence make survey planning easier and faster for review”
Verified reviewer profile picture

Saheed A.

Owner

PDF key features coverage

Jotform offers 6 out of the 6 key features for PDF software identified by reviewers:

PDF Reader4.6
Convert to PDF4.5
PDF Conversion4.4
Merge/Append Files4.8
Text Editing5.0
Digital Signature4.8

Pros and cons based on 2,812 verified reviews

73% of users rated Jotform 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 2,812 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effortless form creation

Efficient survey development

Convenient diGital signatures

Cons:

Restrictive usage limits

High cost for advanced features

See pros and cons details

Pricing

Starting price:$39 flat rate/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Adobe Acrobat logo
4.7
(4.1K)
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User insights about the collaboration tools feature

Reviewers indicate that Adobe Acrobat's collaboration tools make document sharing, editing, and commenting straightforward and efficient. They appreciate the integration with other tools like Microsoft Word and the Document Cloud, which enhances the collaborative experience. Users find the real-time collaboration, review tracking, and markup capabilities particularly valuable. They also highlight the ease of collecting signatures and the security features. However, some users feel the tools can be complicated and note occasional issues with plug-ins.
“Acrobat Pro includes a robust collection of commenting and markup features, allowing collaborators to contribute feedback, suggestions, and notes directly within the page. Text can be highlighted, shapes can be drawn, sticky notes can be added, material can be underlined or struck through, and more. This improves communication, increases document comprehension, and speeds up the review process.Acrobat Pro's real-time collaboration, commenting and markup capabilities, review tracking, integration with Document Cloud, and document comparison capability all add to a robust and engaging collaboration experience.”
Verified reviewer profile picture

Abiram G.

associate software engineer

“Adobe Acrobat Pro collaboration technologies enable individuals and teams to collaborate efficiently, shorten the review process, and improve document collaboration. Acrobat Pro's real-time collaboration, commenting and markup capabilities, review tracking, integration with Document Cloud, and document comparison capability all add to a robust and engaging collaboration experience.”
Verified reviewer profile picture

sai t.

student

PDF key features coverage

Adobe Acrobat offers 6 out of the 6 key features for PDF software identified by reviewers:

PDF Reader4.8
Convert to PDF4.7
PDF Conversion4.6
Merge/Append Files4.5
Text Editing4.4
Digital Signature4.6

Pros and cons based on 4,181 verified reviews

73% of users rated Adobe Acrobat 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 4,181 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient document sharing

Seamless integration with other tools

Comprehensive PDF editing features

Robust document security

Convenient diGital signing

Cons:

Inconsistent font editing

Slow performance and high resource usage

High cost concerns

Frequent updates and version issues

Complicated page navigation

See pros and cons details

Pricing

Starting price:$19.99 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated PDF Software with Collaboration Tools in 2026

Adobe Acrobat logo

Adobe Acrobat

PDF editing with e-signatures and document review tools

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Adobe Acrobat is PDF editing software that can be used to create, convert and share PDF documents. It can convert documents in Microsoft Office formats to PDFs, and vice versa. PDFs can be viewed, annotated, and signed using Adobe Sign and the free Acrobat Reader mobile app.

Read more about Adobe Acrobat

Users also considered
Xodo PDF Studio logo

Xodo PDF Studio

(0)

Securely manage, convert, and edit PDFs across all platforms

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Xodo PDF Studio is a full-featured desktop PDF solution for Windows, macOS, and Linux with tools for editing, annotating, batch processing, and converting PDFs. It also offers advanced features to OCR, digitally sign, and encrypt your PDFs, ensuring your document workflow is efficient and secure.

Read more about Xodo PDF Studio

Users also considered
CraftMyPDF logo
(0)

Design and generate pixel-perfect PDF documents in minutes

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No code required! CraftMyPDF makes it simple for you to design PDF templates with a drag-and-drop design and generate pixel-perfect PDF documents from reusable templates and JSON data. CraftMYPDF supports integrations with Zapier, Integromat, Bubble.io, and REST API.

Read more about CraftMyPDF

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Cigati PDF Manager Tool logo
(0)

Tool to split, merge, and protect PDF files

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Cigati PDF Manager Software enables users to perform multiple operations on PDF documents within a single utility. The software allows users to split large PDF files into smaller segments, merge multiple documents into one file, and password-protect files to prevent unauthorized access. It also supports unlocking encrypted PDFs, extracting images and text content, and converting PDF files to formats including HTML and image files.

Read more about Cigati PDF Manager Tool

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ChangeMyFile logo
(0)

Online file converter for multiple formats

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ChangeMyFile is a browser-based file conversion tool that supports over five hundred formats across documents, images, audio, and video files. The platform offers drag-and-drop functionality, batch conversion capabilities, and cloud processing without requiring software installation or account registration. Files are encrypted with SSL during transfer and automatically deleted from servers within a day.

Read more about ChangeMyFile

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RadaeePDF SDK logo

Cross-platform PDF SDK for rendering, editing & batch proces

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RadaeePDF SDK embeds high-performance PDF rendering, annotation, text extraction, form editing, AES256 encryption, and headless batch processing into Android, iOS, Windows, and Linux/Windows server apps. ISO 32000 compliant. Free trial available.

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Afirstsoft PDF logo
(0)

Cloud-based and AI-enabled PDF software

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Afirstsoft PDF is a cloud-based and AI-enabled PDF editor that assists with document management. It allows users to edit, convert, annotate, OCR, encrypt, organize, and summarize PDFs.

Read more about Afirstsoft PDF

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Adobe Acrobat Reader logo

Cloud-based PDF reader for viewing and editing PDF documents

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Adobe Acrobat Reader DC is a cloud-based software designed to help businesses view, sign, and annotate PDF documents from desktops, browsers, or mobile devices. Users can create customizable forms by adding various tools such as drop-down lists, barcodes, signature fields, list boxes, and more.

Read more about Adobe Acrobat Reader

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ABBYY FineReader PDF logo

PDF solution for document editing and digital collaboration

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FineReader PDF empowers professionals to maximize efficiency in the digital workplace. Featuring ABBYY’s latest AI-based OCR technology, FineReader PDF makes it easier to digitize, retrieve, edit, protect, share, and collaborate on all kinds of documents in the same workflow.

Read more about ABBYY FineReader PDF

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Kili logo

Training data platform for enterprise AI

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Kili is a training data platform designed to help businesses in banking, manufacturing, and healthcare industries streamline the entire training process for artificial intelligence (AI) and machine learning models, from connecting with raw data sources to preparing models, processing information, and training. The platform enables organizations to handle multiple machine learning projects and process videos, images, text, and other types of data.

Read more about Kili

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AI PDF Scanner: Camera Scan App logo

Cloud-based OCR platform for document scanning.

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AI PDF Scanner: Camera Scan App is a cloud-based optical character recognition (OCR) solution that helps streamline document management for iPhone and iPad users. The platform leverages artificial intelligence (AI) technology to transforms mobile devices into a professional-grade PDF scanner, enabling users to capture, edit, and organize documents with ease. Its optical character recognition (OCR) capability allows users to convert scanned documents into editable text.

Read more about AI PDF Scanner: Camera Scan App

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pdfFiller logo

Online PDF form filler & editor

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pdfFiller is an online form and document management system for editing, printing, downloading, sending, and converting documents. The cloud-based system offers eSignature capabilities, a PDF editor, form builder, authentication features, and native Android and iOS mobile applications.

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PDF Share Forms Enterprise logo

Smart forms solution for SharePoint

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PDF Share Forms is a solution for SharePoint which enables users to manage the complete form lifecycle, with attachment support, digital signature, and more

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Bluebeam Revu logo

PDF editing & markup on the go with built-in collaboration

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Construction management just got a lot easier with Bluebeam Revu®, a powerful construction markup solution that not only keeps your team in sync, but also makes PDF markups simple with shareable capabilities that make it easy for all your global team members to collaborate in real-time.

Read more about Bluebeam Revu

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MobiPDF logo

All-in-one PDF toolkit for readers and editors

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PDF Extra is an all-in-one PDF toolkit that includes a reader, editor, and converter. Take full control of the content in your PDF files by editing any part of your documents- text, images, designs, commenting, organizing pages, and more.

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PlatoForms logo

Cloud-based tool for creating and managing PDFs

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PlatoForms is a versatile tool that simplifies PDF form creation and management, enhances collaboration, ensures data security, and drives productivity. By leveraging PlatoForms, businesses can streamline their operations, reduce administrative burdens, and focus on their core operations.

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pdfRest API Toolkit logo
(0)

Quick and easy PDF processing power

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Rapidly integrate PDF workflows with any application, simply and seamlessly with a cloud-native REST API service. Get started for free in seconds. pdfRest API Toolkit includes all of the PDF processing tools you'll need, designed and developed by PDF experts.

Read more about pdfRest API Toolkit

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PDFGate logo
(0)

HTML to PDF API

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Generate secure, pixel-perfect PDFs from HTML with advanced features like forms, signatures, and custom layouts.

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Tools for implementing PDF, PDF/A & eInvoicing functionality

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The PDF Xpansion SDK is a set of developer tools for implementing PDF, PDF/A & eInvoicing functionality into applications.

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PDF Maker - Automate Documents logo

The PDF Maker: Automate. Create. Dominate.

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The PDF Maker streamlines your document workflow by automating the creation of invoices, proposals, offers, contracts, and more. This powerful tool eliminates the need for manual formatting and saves you valuable time and effort.

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Xodo logo

Cross-platform PDF viewer and annotator for businesses

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Xodo is a document creation software designed for businesses to automate text editing, annotation, digital signature, PDF sharing, and more. It can be installed on-premise and offers cloud support to enable online collaborations.

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iLovePDF 2 logo

Where managing PDFs is as easy as pie.

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Master PDF management effortlessly with ilovepdf2. Merge, split, convert, and edit seamlessly. Compress for easy sharing, and protect with encryption. Access anywhere, anytime. Experience convenience with our free toolkit and browser extension. Join millions worldwide!

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Desygner logo

Graphic design tool for content creation

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Desygner is a graphic design tool, which helps businesses design social media posts, presentations, advertisements, flyers, and other content using predefined templates.

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Soda PDF logo

Simplifying PDFs with powerful, easy-to-use software

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Soda PDF is a powerful, all-in-one solution for creating, editing, converting, merging, and securing PDFs. With advanced OCR, e-signatures, batch processing, and cloud integration, it streamlines document management for professionals and businesses. Work smarter with Soda PDF today!

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PDFix SDK logo

Cross-platform solution for PDF & data extraction processes

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PDFix SDK is a high-performance C++ library that helps software developers and end-users integrate PDF functionality into their workflows. Available on Mac OS X, Windows, and Linux platforms, apps in the language of your choice.

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Key features for PDF software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • PDF Reader: Reviewers highlight its user-friendly interface, smooth navigation, and efficient document management, including annotations, text highlighting, and compatibility across devices. 90% of reviewers rated this feature as important or highly important.
  • Convert to PDF: Users appreciate the ability to quickly convert various file formats such as Word, Excel, and images into high-quality, easily shareable PDFs. 89% of reviewers rated this feature as important or highly important.
  • PDF Conversion: Reviewers value the seamless conversion of PDFs to other formats and vice versa, preserving original formatting and enhancing document usability. 87% of reviewers rated this feature as important or highly important.
  • Merge/Append Files: Users emphasize the convenience of combining multiple documents into a single PDF, allowing for better organization and streamlined document management. 84% of reviewers rated this feature as important or highly important.
  • Text Editing: Reviewers find text editing useful for making minor corrections, adding annotations, and updating information directly within PDF documents. 83% of reviewers rated this feature as important or highly important.
  • Digital Signature: Users appreciate the security and convenience of digitally signing documents, ensuring authenticity and legal validity while reducing reliance on paper. 80% of reviewers rated this feature as important or highly important.