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Top Rated Collaboration Software with Document Management in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Document management enables easy organization, storage, sharing, and real-time collaboration on documents. It ensures secure access, version control, and efficient retrieval, enhancing overall team productivity and coordination. Our reviewers in collaboration software rated this feature as important.

10 Best Collaboration Software with Document Management

Product
User rating
Starting price
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Basecamp logo
4.4
(14.4K)
15
per user/per month
Confluence logo
4.5
(3.6K)
5.42
per user/per month
Evernote Teams logo
4.4
(8.2K)
7.99
/per month
Microsoft 365 logo
4.7
(14K)
6
per user/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Microsoft SharePoint logo
4.4
(5.4K)
5
per user/per month
OneDrive logo
4.5
(12.6K)
1.99
flat rate/per month
ClickUp logo
4.6
(4.5K)
10
per user/per month

See other top Collaboration products with document management

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Collaboration software category. They also needed to have sufficient reviews about document management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for document management, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,837)
Key Features
Secure Data Storage4.7
Collaboration Tools4.3

User insights about the document management feature

Users report that Dropbox Business offers a user-friendly and efficient document management system. They appreciate the ease of organizing, sharing, and accessing documents, as well as the version control and collaboration features. Reviewers find the interface intuitive and the ability to manage documents from various devices convenient. However, some mention occasional issues with document organization and navigation.

See related user reviews

“This is my main use for Dropbox - document management (and synchronization). It works like a charm. Easy and powerful, and with the mobile app I can even locate my documents on my mobile.”
OS

Oliver S.

Owner

“From folder structure, to file naming and searches, as well as alerts on changes made to documents all work together neatly to ensure excelling document management in DropBox. ”
MS

Mohammed S.

Field Manager

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,681 verified reviews

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Basecamp logo
Reviews Sentiment
 
 
 
1-2(319)
3-4(6,845)
5(7,242)
Key Features
Secure Data Storage
Collaboration Tools4.5

User insights about the document management feature

Reviewers appreciate Basecamp's document management capabilities, highlighting the centralized repository for storing and organizing project-related documents. They find the search functionality and file versioning useful for document retrieval and collaboration. Users value the ease of sharing documents with team members and controlling access and permissions. However, some mention the need for improved document organization and navigation.
Verified reviewer profile picture

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“Basecamp's document management is seamless! It centralizes files, fosters collaboration, and ensures everyone has access to the latest documents. It's a game-changer for keeping projects organized and teams aligned!”
Verified reviewer profile picture

Noer I.

UI UX Designer

“With Basecamp, document management becomes simplified. The platform offers a centralized repository for storing and organizing project-related documents. Its search functionality and file versioning make document retrieval and collaboration a seamless experience.”
MD

Matt D.

Software Developer

Starting price
15per user /
per month
Pros and Cons based on 14,406 verified reviews
Verified reviewer profile picture

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details
Confluence logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(1,550)
5(2,075)
Key Features
Secure Data Storage
Collaboration Tools4.5

User insights about the document management feature

Reviewers highlight Confluence's document management capabilities, emphasizing the ease of organizing, sharing, and accessing documents. They appreciate the version control, collaboration features, and integration with other tools. Users find the interface user-friendly and the ability to create structured documentation valuable. However, some mention the need for improved document organization and navigation.
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“We can easily organize and store multiple copies or versions of documents and also store different documents in different spaces like personal and team space.”
Verified reviewer profile picture

R.Manoj A.

Product Manager

“Confluence's document management features, such as version control and history tracking, ensure that content remains accurate and up-to-date. Team members can collaborate on documents without the fear of overwriting changes or losing previous versions. This promotes a structured approach to content creation and maintenance.”
Verified reviewer profile picture

Ezekiel K.

Data scientist

Starting price
5.42per user /
per month
Pros and Cons based on 3,660 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details
Evernote Teams logo
Reviews Sentiment
 
 
 
1-2(207)
3-4(3,342)
5(4,703)
Key Features
Secure Data Storage
Collaboration Tools4.4

User insights about the document management feature

Reviewers indicate that Evernote Teams offers effective document management with centralized storage, powerful search tools, and easy organization. They appreciate the ability to manage comments and suggestions, enhancing collaboration and productivity. Users find the interface user-friendly and the integration with other apps valuable. However, some mention the need for more advanced document management features.

See related user reviews

“Over time I have realized that by streamlining document management the work can easily be streamlined and we can speed up the tasks. With document management functions like managing comments and suggestions Evernote allows for easy and quick working process. ”
JB

Jitendra B.

Blogger

“ Document Management in Evernote Teams centralizes information, streamlines collaboration and access, and significantly enhances team efficiency and project coordination.”
SC

Steve C.

Creative Manager

Starting price
7.99 /
per month
Pros and Cons based on 8,252 verified reviews

Efficient meeting documentation

Comprehensive project management

Effective note organization

Versatile audio note-taking

Enhanced team collaboration

Need for performance improvement

Restrictive and expensive pricing

Various user issues

Problems with software updates

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,976)
5(9,923)
Key Features
Secure Data Storage4.6
Collaboration Tools4.5

User insights about the document management feature

Reviewers appreciate Microsoft 365's comprehensive document management capabilities, highlighting the integration with SharePoint and OneDrive. They find it easy to organize, share, and access documents from any device. Users value the version control, collaboration features, and security settings, which enhance productivity and ensure document integrity. They also mention the seamless integration with Microsoft Office applications.

See related user reviews

“I appreciate the document management capabilities of Microsoft 365 as it allows for easy organization, sharing, and collaboration on documents. It also allows for version control, meaning that users can access previous versions of documents and track changes. This improves productivity and accountability within a team, and allows for easy access and retrieval of important documents.”
PP

Pawan P.

Manager Admin and Facility

“We use share point along with one drive integrated to manage our documents. This has not only saved us time but it makes it easy to find the case and files that are needed at a moment's notice. If a client calls and wants to discuss something that they sent in we use to have to go through a very large index to find their materials but now we just type in their name and presto there are all their files. It's a huge help and saves us mountains of time. -- Time is money after all!”
NV

Nicholas V.

Office Manager

Starting price
6per user /
per month
Pros and Cons based on 14,028 verified reviews

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
Secure Data Storage4.7
Collaboration Tools4.4

User insights about the document management feature

Reviewers indicate that Box provides a secure and organized environment for document management. They appreciate the ease of organizing, sharing, and accessing documents, as well as the version control and collaboration features. Users find the interface user-friendly and the integration with other tools, such as Microsoft Office and Google Workspace, enhances productivity. However, some mention the need for more advanced document management features.
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“The service does offer some basic document management features, such as the ability to organize and categorize your files, but it does not have the same level of advanced document management features as some of its competitors.”
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Ahmed S.

web developer

“Ability to version and revert documents to previous versions is a useful feature that has allowed our team to move from saving multiple versions (e.g. V1, V2, V3) to only having 1 file.”
MC

Mary C.

Sales Strategy Manager

Starting price
20per user /
per month
Pros and Cons based on 5,622 verified reviews
Verified reviewer profile picture

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,151)
Key Features
Secure Data Storage4.7
Collaboration Tools4.7

User insights about the document management feature

Reviewers indicate that Google Workspace's document management is highly efficient and user-friendly. They appreciate the ease of organizing, sharing, and accessing documents through Google Drive. Users report seamless collaboration, real-time editing, and robust search functionality. They find the integration with other Google apps valuable for document creation and management, making it a centralized and convenient solution.

See related user reviews

“Google Workspace, especially Google Drive, is great for keeping my documents in order. I can make, save, and share documents, spreadsheets, and slides online. I can also work together with others on the same document, which is super helpful.”
SK

Shadman K.

Software Engineer

“There are a few ways that document management can impact Google Workspace. One is by providing an easier way to organize and find documents. This can be especially helpful if a lot of team members are working on different projects at the same time. Another way document management can impact Google Workspace is by giving team members the ability to collaborate on documents in real-time. This can be helpful for getting feedback or brainstorming ideas.”
GK

Geoffrey K.

manager

Starting price
7per user /
per month
Pros and Cons based on 17,470 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,512)
5(2,776)
Key Features
Secure Data Storage4.6
Collaboration Tools4.5

User insights about the document management feature

Reviewers highlight Microsoft SharePoint's robust document management capabilities, emphasizing its ease of use, version control, and collaboration features. They appreciate the ability to organize documents in structured folders, set permissions, and access files from any device. Users find the integration with Microsoft Office applications and the security features valuable for managing and sharing documents efficiently.
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“I like the fact that Document Management in microsoft sharepoint allows me to keep track of all my documents in one place. I can also share documents with other users and collaborate on them easily.”
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Geoffrey k.

MD

“Makes managing documents so easy. You can do private groups so only certain departments have access, allowing teams to work together, in ways they never have before. It is also great that it connects to the office suite so you can easily update documents in word, excel, powerpoint, etc...Your team can see the changes in realtime. ”
MC

Morgan C.

Social Media & Content Specialist

Starting price
5per user /
per month
Pros and Cons based on 5,411 verified reviews
Verified reviewer profile picture

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(243)
3-4(4,803)
5(7,561)
Key Features
Secure Data Storage4.7
Collaboration Tools4.4

User insights about the document management feature

Users report that OneDrive offers efficient document management with easy organization, sharing, and access from any device. They appreciate the integration with Microsoft Office applications, version control, and collaboration features. Reviewers find the interface intuitive and the security features valuable for managing documents. However, some mention occasional issues with document retrieval and organization.
Verified reviewer profile picture

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“One Drive has enabled our company to navigate the process and structure for the companies document management incredibly well. It has helped to create a streamlined and efficient system for internal document management. ”
Verified reviewer profile picture

Angelique K.

Hr & Operations

“Document management is important in OneDrive because it makes organizing and accessing my documents easier. Having these kinds of functionality, and then working well, are critical for my line of work. Being able to manage my documents and manage who is able to access them is very important to me.”
MM

Morgan M.

Analyst

Starting price
1.99flat rate /
per month
Pros and Cons based on 12,607 verified reviews
Verified reviewer profile picture

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details
ClickUp logo
Reviews Sentiment
 
 
 
1-2(50)
3-4(1,342)
5(3,166)
Key Features
Secure Data Storage
Collaboration Tools4.5

User insights about the document management feature

Reviewers appreciate ClickUp's document management capabilities, highlighting the ease of organizing, sharing, and accessing documents. They find the integration with other tools, such as Google Docs, valuable for collaboration. Users report that the version control and search functionality enhance productivity. However, some mention the need for more advanced document management features.
Verified reviewer profile picture

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“ We love the way that "Document Management" in ClickUp helps to keep our team organized and on track. It's really easy to create folders and subfolders to store your files, and then quickly find them again when you need them. You can also add comments and tasks to your documents, which is really helpful for keeping everyone on the same page. ”
Verified reviewer profile picture

Mary A.

Digital Marketer

“ClickUp's document management excels with real-time collaboration, version history, and seamless integration, enhancing efficiency in project workflows.”
AL

Alaaeddine L.

Customer services

Starting price
10per user /
per month
Pros and Cons based on 4,558 verified reviews
Verified reviewer profile picture

Enhanced team collaboration

Boosted productivity

Comprehensive project management

High customization and flexibility

Continuous improvements

Slow performance speed

Inconsistent bug fixes

Complex navigation

Limited mobile support

Overwhelming email notifications

See pros and cons details

Other Top Rated Collaboration Software with Document Management in 2026

Slack logo
Category Leaders

A single place for team communication and workflows

Slack is a single workspace that connects users with the people and tools they work with everyday, no matter where they are or what they do

Read more about Slack

Users also considered
Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
TeamViewer ONE logo

Remote support, remote access & device management software

TeamViewer's all-in-one approach ensures that you have everything you need for both effective communication and collaborative working.

Read more about TeamViewer ONE

Users also considered
Jira logo

Project management and work tracking software

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a collaboration platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
GoTo Meeting logo

Online meeting software with HD video conferencing

Get a fast, easy and reliable professional solution that enables customers to connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility.

Read more about GoTo Meeting

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Basecamp logo

Flexible project management and team communication tool

Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam — is a simple mobile-friendly app for employee collaboration, team communication, task management, & time management.

Read more about Connecteam

Users also considered
Evernote Teams logo

Create, capture & access everyday notes on mobile devices

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Read more about Evernote Teams

Users also considered
monday.com logo

Project management software

monday.com, a flexible remote collaboration software, fosters effective teamwork, improves communication, and boosts productivity in one central hub. Get started with one of our ready-made templates to get your team onboarded quickly. Share files, feedback, and ideas and @mention teammates.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

Stay on the same page (literally) - see in real-time when others view, comment, or edit. ClickUp's collaboration detection ensures you know when others are commenting, editing, and even viewing the same task as you.

Read more about ClickUp

Users also considered
Webex Suite logo

One app for everything. And everyone.

Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Zoho CRM logo

Customer relationship management solution

Zoho CRM is a cloud-based customer relationship management (CRM) solution that helps businesses of all sizes close deals smarter, better and faster. The solution lets businesses reach customers through every channel, including telephone, email, social media, and live chat.

Read more about Zoho CRM

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

From document creation to project collaboration, Confluence is today's way to share ideas, build community, and get work done in one place, as a team.

Read more about Confluence

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
DigiSigner logo

Cloud-based digital signature solution for documents.

DigiSigner is a cloud-based digital signature solution designed to streamline the document signing process for businesses of all sizes. With its user-friendly interface, DigiSigner empowers users to sign documents online quickly and securely. The platform is fully compliant with major eSignature laws, including ESIGN, UETA, and European eIDAS, ensuring all signatures are legally binding and recognized in court.

Read more about DigiSigner

Users also considered

Key features for Collaboration software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers value strong security measures like encryption, access controls, and two-factor authentication, ensuring data protection and compliance with industry standards. 94% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users find real-time collaboration, editing features, and shared workspaces crucial for efficient teamwork and project management. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers appreciate the ability to organize, access, and share documents securely from anywhere with customizable storage options and integration with other tools. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers highlight the importance of setting granular access permissions to ensure only authorized individuals can view, edit, or share sensitive information. 91% of reviewers rated this feature as important or highly important.
  • Task Management: Users value customizable task tracking, prioritization, and progress monitoring features that help keep projects organized and ensure deadlines are met. 90% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Reviewers emphasize the importance of screen sharing for effective remote collaboration, presentations, and real-time feedback during meetings. 86% of reviewers rated this feature as important or highly important.