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Top Rated Collaboration Software with File Management in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

File management enhances organization, access, and sharing of documents, making it easier for team members to collaborate on projects. It supports version control, permissions, and real-time editing, improving productivity and efficiency. Our reviewers in collaboration software rated this feature as highly important.

6 Best Collaboration Software with File Management

Product
User rating
Starting price
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
Microsoft 365 logo
4.7
(14K)
6
per user/per month
Box logo
4.4
(5.6K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Microsoft SharePoint logo
4.4
(5.4K)
5
per user/per month
OneDrive logo
4.5
(12.6K)
1.99
flat rate/per month

See other top Collaboration products with file management

How we picked the 6 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Collaboration software category. They also needed to have sufficient reviews about file management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for file management, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 6 best products

Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,837)
Key Features
Secure Data Storage4.7
Collaboration Tools4.3

User insights about the file management feature

Reviewers highlight Dropbox Business's efficient file management, noting its ease of organization, sharing, and retrieval. They appreciate the minimalistic interface, folder hierarchy, and the ability to manage access permissions. Users find the system intuitive and similar to traditional file management on a PC or Mac. Some mention the need for improved search features and sorting options.

See related user reviews

“You can choose who can view, edit, or share files within Dropbox storage system. There are file activity lists which show who accessed a file. The whole File Management system is intuitive and resembles Windows File Explorer, but with more features.”
MM

Melanie M.

Coach

“It has a very attractive file management system that allows me to create a simple filling system and folder structures for all my documents so my team can view files in an organized manner.”
AT

Augustine T.

Senior Agronomist

Starting price
11.99flat rate /
per month
Pros and Cons based on 21,681 verified reviews

Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Microsoft 365 logo
Reviews Sentiment
 
 
 
1-2(129)
3-4(3,976)
5(9,923)
Key Features
Secure Data Storage4.6
Collaboration Tools4.5

User insights about the file management feature

Reviewers indicate that Microsoft 365's file management is highly efficient and versatile, especially with OneDrive integration. They appreciate the ease of organizing, sharing, and collaborating on files across various devices. Users find the cross-functionality with other Microsoft apps like Outlook and SharePoint valuable. They report seamless file syncing, straightforward file permissions, and the ability to manage large volumes of files effectively.

See related user reviews

“OneDrive file management is actually one of the best features about Microsoft 365, even on MacOS. I love the ability to reference files that are stored a OneDrive within Outlook, Outlook Calendars, and easily share them via file permissions.”
ND

Naveed D.

DriveABLE Coordinator, Cognitive Evaluator

“This feature is very essential since I am able to organize my files on the program very quickly. I can delete old items, move around new files, etc.”
DM

Dhaval M.

Associate Electrical Engineer

Starting price
6per user /
per month
Pros and Cons based on 14,028 verified reviews

Ideal for student tasks

Enhanced team collaboration

Comprehensive software package

Boosts productivity

Complete office suite

Slow performance issues

High subscription costs

Dependence on internet connectivity

Syncing issues

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
Secure Data Storage4.7
Collaboration Tools4.4

User insights about the file management feature

Users find Box's file management simple and robust, with easy organization and sharing capabilities. They appreciate the ability to create folders, search files, and manage large volumes of data. Reviewers mention the intuitive UI and the convenience of accessing files from the cloud. However, some note the lack of simultaneous editing features compared to other platforms.
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“What I like about file management is the fact that files can be shared instantly, no matter where you are and your files are safe.”
Verified reviewer profile picture

Marie J.

CEO

“It keeps large files saved in the cloud so I can access what I need anytime day or night. The dashboard is also very easy to use making it easier to find the documents I need.”
Verified reviewer profile picture

Neisha P.

NCCER Certified Trainer

Starting price
20per user /
per month
Pros and Cons based on 5,622 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,151)
Key Features
Secure Data Storage4.7
Collaboration Tools4.7

User insights about the file management feature

Reviewers feel that Google Workspace offers excellent file management capabilities, allowing easy organization, sharing, and access from any device. They highlight the intuitive interface, real-time collaboration, and efficient file retrieval. Users appreciate the ability to prioritize important files, assign access rights, and use tags and labels for better organization. Some mention storage constraints and a slightly overwhelming UI for new users.

See related user reviews

“File management in **Google Workspace** has a significant impact on how files are stored, accessed, and shared among individuals and teams. File management tools allow users to efficiently organize files and folders, making collaboration easier”
NS

Nada S.

Grafic designer

“File management in Google Workspace enhances organization, collaboration, and access control. It allows easy sharing, real-time collaboration, and efficient file retrieval, improving productivity and workflow while ensuring data security. ”
AP

Anket P.

Cosmetic

Starting price
7per user /
per month
Pros and Cons based on 17,470 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Microsoft SharePoint logo
Reviews Sentiment
 
 
 
1-2(123)
3-4(2,512)
5(2,776)
Key Features
Secure Data Storage4.6
Collaboration Tools4.5

User insights about the file management feature

Users report that Microsoft SharePoint's file management is user-friendly and secure. They appreciate the ability to organize files into folders, label them, and manage access rights efficiently. Reviewers highlight the seamless integration with OneDrive and the ease of sorting and filtering files. They find the collaboration and data synchronization features particularly helpful for maintaining up-to-date documents.
Verified reviewer profile picture

See related user reviews

“File management is better in SharePoint because of the collaboration and data synchronization features. Files can be sorted better. Original files or the source of truth can be maintained, they don't have to be copied and duplicated just to be shared to others.”
Verified reviewer profile picture

Rey A.

Business Analyst

“I have to store lots of files, mostly photos of foundation scholarship and grant winners. Sharepoint makes storing, sorting and finding files easy. ”
ML

Michael L.

Program Manager, AIAA University Programs

Starting price
5per user /
per month
Pros and Cons based on 5,411 verified reviews
Verified reviewer profile picture

Facilitates team collaboration

Seamless integration with Microsoft products

Centralized information repository

Efficient information sharing

Robust security and access control

Slow performance and loading times

Frequent issues and errors

Inefficient search functionality

Inconsistent file synchronization

High costs and complexity

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(243)
3-4(4,803)
5(7,561)
Key Features
Secure Data Storage4.7
Collaboration Tools4.4

User insights about the file management feature

Users report that OneDrive's file management is easy to use and integrates well with other Microsoft products. They appreciate the ability to create folders, share files, and organize documents seamlessly. Reviewers highlight the user-friendly interface, real-time file syncing, and the convenience of accessing files through Windows File Explorer. Some mention occasional issues with file location confusion.
Verified reviewer profile picture

See related user reviews

“It allows to create folders and sharing capacity for each of them. Finding/locating a file/document is easy as you can use the bar search or save it on favorites without changing its location.”
AG

Angela G.

College Fiscal Coordinator

“The ability to integrate Onedrive with Microsoft office makes it very easy to manage documents, as changes made in the original file in Microsoft Word can be updated in the drive in real-time. ”
Verified reviewer profile picture

Patrick O.

Pharmacist

Starting price
1.99flat rate /
per month
Pros and Cons based on 12,607 verified reviews
Verified reviewer profile picture

Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details

Other Top Rated Collaboration Software with File Management in 2026

Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Trello logo

Visual collaboration tool for shared project perspectives

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Read more about Trello

Users also considered
Dropbox Business logo

File syncing, storage & sharing platform

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Microsoft 365 logo

Cloud collaboration and file sharing application suite

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

Read more about Microsoft 365

Users also considered
TeamViewer ONE logo

Remote support, remote access & device management software

TeamViewer's all-in-one approach ensures that you have everything you need for both effective communication and collaborative working.

Read more about TeamViewer ONE

Users also considered
Asana logo

Project tracking and workflow management platform

Asana is a collaboration platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
OneDrive logo

Secure access, sharing, and file storage solution

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Microsoft Teams logo

Chat-based workspace in Office 365

Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Read more about Microsoft Teams

Users also considered
Basecamp logo

Flexible project management and team communication tool

Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Read more about Basecamp

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Connecteam — is a simple mobile-friendly app for employee collaboration, team communication, task management, & time management.

Read more about Connecteam

Users also considered
monday.com logo

Project management software

monday.com, a flexible remote collaboration software, fosters effective teamwork, improves communication, and boosts productivity in one central hub. Get started with one of our ready-made templates to get your team onboarded quickly. Share files, feedback, and ideas and @mention teammates.

Read more about monday.com

Users also considered
ClickUp logo

Productivity platform for marketing agencies

Stay on the same page (literally) - see in real-time when others view, comment, or edit. ClickUp's collaboration detection ensures you know when others are commenting, editing, and even viewing the same task as you.

Read more about ClickUp

Users also considered
Webex Suite logo

One app for everything. And everyone.

Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and intelligent experience.

Read more about Webex Suite

Users also considered
Box logo

AI-driven content, collaboration and workflow management

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

Read more about Box

Users also considered
Notion logo

Project and task management tool

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Read more about Notion

Users also considered
Microsoft SharePoint logo

Collaboration & content management platform

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Read more about Microsoft SharePoint

Users also considered
Confluence logo

Remote team collaboration and knowledge workspace

From document creation to project collaboration, Confluence is today's way to share ideas, build community, and get work done in one place, as a team.

Read more about Confluence

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Todoist logo

Task manager and to do list app for work and life

Todoist helps teams stay aligned, communicate clearly, and make meaningful progress together. Plan shared projects, assign tasks, and keep context in one calm, structured place. Work asynchronously or in real time across any platform or device.

Read more about Todoist

Users also considered
Airtable logo

AI-Powered, No-Code App Building Platform

Airtable is the AI-powered app platform that unifies data, maximizes collaboration, and powers smarter workflows — no code required.

Read more about Airtable

Users also considered
ScreenConnect logo

Remote meeting platform for resolving customers' queries

ScreenConnect is a help desk solution that allows businesses to detect and resolve customer queries through remote monitoring capabilities. Agents can prevent potential cyberthreats & protect data via features such as AES-256 encryption and two-factor authentication.

Read more about ScreenConnect

Users also considered
DigiSigner logo

Cloud-based digital signature solution for documents.

DigiSigner is a cloud-based digital signature solution designed to streamline the document signing process for businesses of all sizes. With its user-friendly interface, DigiSigner empowers users to sign documents online quickly and securely. The platform is fully compliant with major eSignature laws, including ESIGN, UETA, and European eIDAS, ensuring all signatures are legally binding and recognized in court.

Read more about DigiSigner

Users also considered
Miro logo

Miro is a visual workspace for innovation

Miro is #1 collaborative whiteboard platform, trusted by over 100M users worldwide. Miro provides an engaging, intuitive, in-person collaboration experience with multiple options for real-time or asynchronous teamwork on an online whiteboard. Try powerful integrations, pre-built templates, and more.

Read more about Miro

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered

Key features for Collaboration software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Secure Data Storage: Reviewers highlight strong encryption, access controls, audit logs, and version recovery options for protecting sensitive data against unauthorized access and ensuring reliability. 94% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users appreciate real-time editing, centralized file sharing, and versatile communication features that enhance teamwork and streamline project management. 94% of reviewers rated this feature as important or highly important.
  • Document Storage: Reviewers value the secure, cloud-based storage, easy organization with folders and tags, and seamless access across multiple devices, ensuring efficiency and reliability. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Users mention granular control over access levels, flexible role assignments, and customizable permissions for ensuring data security and collaboration efficiency. 91% of reviewers rated this feature as important or highly important.
  • Task Management: Reviewers value customizable workflows, priority settings, and progress tracking features that help teams meet deadlines and manage projects effectively. 90% of reviewers rated this feature as important or highly important.
  • Screen Sharing: Users highlight the ability to share screens seamlessly during meetings, facilitating effective communication, real-time collaboration, and immediate feedback. 86% of reviewers rated this feature as important or highly important.